# vlookup with conditions and return from different text length.

#### buroh

##### New Member
Dear all,

bare with me.

I have a spreadsheet with two sheets:
Sheet 1: called Data (where data is input into column A. column B will return a value from vlookup of sheet 2
Sheet 2: called roles.

Column B in Sheet 1 will need to return the value of column B in Sheet 2 based on a lookup condition in Sheet 1, so vlookup should be simple right? Nope, not for my data. The criteria is to find the sample of text within the document number (column A of Sheet 1), the text will not always be in the same position in the document number because the document number maybe different lengths, hence the use of MID formula won't always work properly.

My current formula is: =IF(\$A2="","",IF(ISNUMBER(FIND("-",MID(\$A2,25,3))),VLOOKUP(MID(\$A2,25,1),roles!\$A\$1:\$C\$63,2,FALSE),VLOOKUP(MID(\$A2,25,3),roles!\$A\$1:\$C\$63,2,FALSE)))

Sample document numbers:
DG-NCD-400-0000-AYS-DWG-AVS-000-0209002
DG-NCD-411-0000-BHD-DWG-FP-2L0-0310202
FSE-BHE-CT-B1-DR-U-100023

The text in bold and red is what the formula would be looking for to match and vlookup.
So the length of text would be different as well.

Sample of roles from Sheet 2 (roles) columns A and B:
-AVS- AV/IT
-FP- FIRE PROTECTION
-ICT- TELECOMMUNICATIONS
-P- PH
-U- SECURITY

So any ideas on how can I accomplish a return result from column C of Sheet 2?

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#### Fluff

##### MrExcel MVP, Moderator
+Fluff 1.xlsm
ABCDE
1
2-AVS- AV/ITDG-NCD-400-0000-AYS-DWG-AVS-000-0209002 AV/IT
3-FP- FIRE PROTECTIONDG-NCD-411-0000-BHD-DWG-FP-2L0-0310202 FIRE PROTECTION
4-ICT- TELECOMMUNICATIONSFSE-BHE-CT-B1-DR-U-100023Security
5-P- PHFSE-BHE-CT-B1-DR-P-100024 PH
6-U-SecurityFSE-BHE-CT-B1-DR-Z-100025n/a
Main
Cell Formulas
RangeFormula
E2:E6E2=LET(Mx,MAX(IFNA(MATCH("-"&FILTERXML("<k><m>"&SUBSTITUTE(D2,"-","</m><m>")&"</m></k>","//m")&"-",\$A\$2:\$A\$6,0),"")),IF(Mx=0,"n/a",INDEX(\$B\$2:\$B\$6,Mx)))

#### buroh

##### New Member
+Fluff 1.xlsm
ABCDE
1
2-AVS- AV/ITDG-NCD-400-0000-AYS-DWG-AVS-000-0209002 AV/IT
3-FP- FIRE PROTECTIONDG-NCD-411-0000-BHD-DWG-FP-2L0-0310202 FIRE PROTECTION
4-ICT- TELECOMMUNICATIONSFSE-BHE-CT-B1-DR-U-100023Security
5-P- PHFSE-BHE-CT-B1-DR-P-100024 PH
6-U-SecurityFSE-BHE-CT-B1-DR-Z-100025n/a
Main
Cell Formulas
RangeFormula
E2:E6E2=LET(Mx,MAX(IFNA(MATCH("-"&FILTERXML("<k><m>"&SUBSTITUTE(D2,"-","</m><m>")&"</m></k>","//m")&"-",\$A\$2:\$A\$6,0),"")),IF(Mx=0,"n/a",INDEX(\$B\$2:\$B\$6,Mx)))
Thank you, that worked for me.

Best Wishes.

#### Fluff

##### MrExcel MVP, Moderator
You're welcome & thanks for the feedback.

Excel contains over 450 functions, with more added every year. That’s a huge number, so where should you start? Right here with this bundle.

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