Use AutoSum to Quickly Enter a Total Formula

January 03, 2022 - by Bill Jelen

Use AutoSum to Quickly Enter a Total Formula

Problem: I have numeric data in Excel. I need to total the rows quickly.

Get ready for an awesome trick. Numbers appear in B2:E9. You want a total row in row 10 and a total column in Column F. This trick continues...
Figure 246. Add total formulas.

Strategy: You can use the AutoSum button on the Home tab or Formulas tab. The AutoSum button is a Greek letter sigma.

The AutoSum icon is a Greek letter Sigma in the Editing Group of the Home tab.
Figure 247. A Greek letter sigma is the math symbol for sum.

Here’s how you use AutoSum to add a total formula:

  • 1. Place the cell pointer in cell B10. Click the AutoSum button. Excel analyzes your data and predicts that you want to total the range of numbers above the cell pointer. Excel proposes the provisional formula =SUM(B2:B9).

  • 2. Review the range in the proposed formula, if needed. If the range is correct, press Enter to accept the formula. Excel displays the total.

  • 3. With the mouse, drag the fill handle (the square dot in the lower-right corner of the cell pointer) to the right to include cells C10 through F10 and then release the mouse button. The formula will be copied to all five columns.

Additional Details: You can use Alt+= instead of clicking the AutoSum button.

Most people would add the sum one at a time, pressing Sigma from B10 first. The proposed formula is =SUM(B2:B9).
Figure 248. Excel proposes a formula.

Gotcha: Blank cells in the sum range will cause AutoSum to exclude cells above the blank cell.

This article is an excerpt from Power Excel With MrExcel

Title photo by Tyler Easton on Unsplash

Bill Jelen is the author / co-author of:
Saving Time with Excel - Online Course

Be more efficient in Excel with these time-saving techniques in Excel.