# Thread: formula to sum hours if Thanks: 0 Likes: 0

1. ## formula to sum hours if

Hello all!

I have a spreadsheet at work that the techs enter in on/off times for equipment. I need to know how many hours the equipment has ran that day.

 Date Initals OFF ALL DAY? ON ALL DAY? INITIAL SHUT DOWN INITIAL START UP SECONDARY SHUT DOWN SECONDARY START UP 5/1/2019 BB 11:00 18:30 5/2/2019 BB YES

Data such as the above. All times are put in using a 24hr clock. The on/off all day columns are drop down lists for YES or NO.

Is there a formula such that I can put in 0 hrs if YES off all day, 24 hrs if YES on all day, and then if neither of those are true, calculates the hours operated that day? I've tried a couple versions and it doesn't seem to pull through correctly for all cells. I don't think I was nesting the IF statements correctly. What I was using for everything excluding IFs was requiring additional columns that stated start of day was 0:00 and end of day was 23:59, and taking all the columns subtracted from another and * 24. IE this formula: =((J327-I327)+(L327-K327)+(N327-M327))*24

Appreciate the help!

2. ## Re: formula to sum hours if

Hi, below should work for you:

=IF(E2 <> "Yes",IF(D2 <> "Yes",24*(1-G2-I2+F2+H2),0),24)

3. ## Re: formula to sum hours if

I think the columns were a bit off. Is this correct?

BCDEFGHIJ
1DateInitialsAll OffAll OnInit ShutInit StartSec ShutSec StartTOTAL
25/1/2019BB11:0018:3019:0020:008.5
35/2/2019BBYES24
45/3/2019XXYES0
55/4/2019AA9:0013:004

Sheet2

Worksheet Formulas
CellFormula
J2=IF(E2 <> "Yes",IF(D2 <> "Yes",24*(G2+I2-F2-H2),0),24)

4. ## Re: formula to sum hours if

There is a spacer column between initials & All Off - there's actually 5 pieces of equipment here, so one date column for all 5, and a spacer column between each equipment piece. There's about 20 people that enter data into this spreadsheet, so it's an easy visual break for where they need to be entering in data.

The formula worked!!! Thank you so much! I think I was way, way overthinking it.

For background - this all used to be handwritten & hand calculated.....which is a heck of a lot of time spent doing this. Thanks again!

There's only one so far that seems off - I have an initial shutdown of 23:30 (no other numbers given) which should return a time on of 23.5, and it's showing 47.5.

5. ## Re: formula to sum hours if

In my formula, if Initial shutdown is 23:30 and there is no initial start-up, it shows -23.5. (can you "shut down" without a "start-up"?)

6. ## Re: formula to sum hours if

Originally Posted by kweaver
In my formula, if Initial shutdown is 23:30 and there is no initial start-up, it shows -23.5. (can you "shut down" without a "start-up"?)
Yes - the equipment was already running from the previous day. So for that day, it should be treated as though start up was 0:00, but in reality the equipment was started up four days ago.

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