VBA to pull data from Multiple Worksheets into One

H

Haree

Board Regular
Joined
Sep 22, 2019
Messages
146
Office Version
  1. 2016
Hello,
I am very new to Excel VBA, i have worked on a few codes based on the forums available on MR Excel. I currently require a vba code for Debtors Management. I have 12 worksheets in a workbook each one for a separate month, in which i have a column called category in which i enter Debtors to identify them and later when i receive them i categorize them under the name Debtors Received.
Now i want a separate sheet called debtors to pull all the rows categorized as debtors and debtors received from all the 12 sheets and show me the current Balance.Since i am very new i am quite blank. Any ideas would be appreciated.
Thank You
Regards
Haree
 
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Try:
Code: 
Sub GetBalance()
    Application.ScreenUpdating = False
    Dim LastRow As Long, ws As Worksheet, CustName As Range, desWS As Worksheet, d As Long, h As Long, fnd As Range
    Set desWS = Sheets("Debtors")
    For Each ws In Sheets
        If ws.Name <> "Debtors" Then
            LastRow = ws.Cells.Find("*", SearchOrder:=xlByRows, SearchDirection:=xlPrevious).Row
            For Each CustName In ws.Range("J2:J" & LastRow)
                If CustName <> "" Then
                    If WorksheetFunction.CountIf(desWS.Range("K:K"), CustName) = 0 Then
                        With desWS
                            .Cells(.Rows.Count, "K").End(xlUp).Offset(1, 0) = CustName
                        End With
                    End If
                End If
            Next
        End If
    Next ws
    LastRow = desWS.Cells.Find("*", SearchOrder:=xlByRows, SearchDirection:=xlPrevious).Row
    For Each CustName In desWS.Range("K2:K" & LastRow)
        For Each ws In Sheets
            If ws.Name <> "Debtors" Then
                With ws
                    If WorksheetFunction.CountIf(.Range("J:J"), CustName) > 0 Then
                        LastRow = .Cells.Find("*", SearchOrder:=xlByRows, SearchDirection:=xlPrevious).Row
                        Set fnd = .Range("B:B").SpecialCells(xlCellTypeVisible).Find("Debtors Received")
                        If Not fnd Is Nothing Then
                            .Range("A1:J" & LastRow).AutoFilter Field:=10, Criteria1:=CustName
                            .Range("A1:J" & LastRow).AutoFilter Field:=2, Criteria1:="Debtors Received"
                            With desWS
                                ws.Range("A2:A" & LastRow).SpecialCells(xlCellTypeVisible).Copy .Cells(.Rows.Count, "E").End(xlUp).Offset(1, 0)
                                ws.Range("J2:J" & LastRow).SpecialCells(xlCellTypeVisible).Copy .Cells(.Rows.Count, "F").End(xlUp).Offset(1, 0)
                                ws.Range("C2:D" & LastRow).SpecialCells(xlCellTypeVisible).Copy .Cells(.Rows.Count, "G").End(xlUp).Offset(1, 0)
                            End With
                            .Range("A1").AutoFilter
                        End If
                        .Range("A1:J" & LastRow).AutoFilter Field:=10, Criteria1:=CustName
                        Set fnd = .Range("F:F").SpecialCells(xlCellTypeVisible).Find("Debtors")
                        If Not fnd Is Nothing Then
                            LastRow = .Cells.Find("*", SearchOrder:=xlByRows, SearchDirection:=xlPrevious).Row
                            .Range("A1:J" & LastRow).AutoFilter Field:=10, Criteria1:=CustName
                            .Range("A1:J" & LastRow).AutoFilter Field:=6, Criteria1:="Debtors"
                            With desWS
                                ws.Range("E2:E" & LastRow).SpecialCells(xlCellTypeVisible).Copy .Cells(.Rows.Count, "A").End(xlUp).Offset(1, 0)
                                ws.Range("J2:J" & LastRow).SpecialCells(xlCellTypeVisible).Copy .Cells(.Rows.Count, "B").End(xlUp).Offset(1, 0)
                                ws.Range("G2:H" & LastRow).SpecialCells(xlCellTypeVisible).Copy .Cells(.Rows.Count, "C").End(xlUp).Offset(1, 0)
                            End With
                            .Range("A1").AutoFilter
                        End If
                        .Range("A1").AutoFilter
                    End If
                    If ws.AutoFilterMode Then ws.AutoFilterMode = False
                End With
            End If
        Next ws
    Next CustName
    With desWS
        LastRow = .Cells.Find("*", SearchOrder:=xlByRows, SearchDirection:=xlPrevious).Row
        For Each CustName In .Range("K2:K" & LastRow)
            If CustName <> "" Then
                .Range("A1:H" & LastRow).AutoFilter Field:=2, Criteria1:=CustName
                d = WorksheetFunction.Sum(.Range("D2:D" & LastRow).SpecialCells(xlCellTypeVisible))
                h = WorksheetFunction.Sum(.Range("H2:H" & LastRow).SpecialCells(xlCellTypeVisible))
                .Range("A1").AutoFilter
                .Cells(.Rows.Count, "L").End(xlUp).Offset(1, 0) = d - h
            End If
        Next CustName
    End With
    Application.ScreenUpdating = True
End Sub
 
Upvote 0
Sorry i wasn't available for a week.
I tried the code it works perfectly for the existing data, but when i add data or sheets and run it isn't working. It shows a error

RUN TIME ERROR - 1004
Application-defined or object-defined error
 
Last edited:
Upvote 0
hey, Could you please have look at this and help me out. i am uploading and exact excel as in how i want
here is the sample excel

debtors trial.xlsx

drive.google.com drive.google.com
 
Upvote 0
This macro is based on the latest file that you posted.
VBA Code: 
Sub GetBalance()
    Application.ScreenUpdating = False
    Dim LastRow As Long, ws As Worksheet, CustName As Range, desWS As Worksheet, d As Long, h As Long, fnd As Range
    Set desWS = Sheets("Debtors")
    With desWS
        LastRow = .Cells.Find("*", SearchOrder:=xlByRows, SearchDirection:=xlPrevious).Row
        .Range("A3:H" & LastRow).ClearContents
        .Range("K4:L" & LastRow).ClearContents
    End With
    For Each ws In Sheets
        If ws.Name <> "Debtors" Then
            LastRow = ws.Cells.Find("*", SearchOrder:=xlByRows, SearchDirection:=xlPrevious).Row
            For Each CustName In ws.Range("J2:J" & LastRow)
                If CustName <> "" Then
                    If WorksheetFunction.CountIf(desWS.Range("K:K"), CustName) = 0 Then
                        With desWS
                            .Cells(.Rows.Count, "K").End(xlUp).Offset(1, 0) = CustName
                        End With
                    End If
                End If
            Next
        End If
    Next ws
    LastRow = desWS.Cells.Find("*", SearchOrder:=xlByRows, SearchDirection:=xlPrevious).Row
    For Each CustName In desWS.Range("K4:K" & LastRow)
        For Each ws In Sheets
            If ws.Name <> "Debtors" Then
                With ws
                    If WorksheetFunction.CountIf(.Range("D:D"), CustName) > 0 Then
                        LastRow = .Cells.Find("*", SearchOrder:=xlByRows, SearchDirection:=xlPrevious).Row
                        .Range("A1:J" & LastRow).AutoFilter Field:=4, Criteria1:=CustName
                        Set fnd = .Range("C:C").SpecialCells(xlCellTypeVisible).Find("Debtors Received")
                        If Not fnd Is Nothing Then
                            .Range("A1:J" & LastRow).AutoFilter Field:=3, Criteria1:="Debtors Received"
                            With desWS
                                ws.Range("A2:A" & LastRow).SpecialCells(xlCellTypeVisible).Copy .Cells(.Rows.Count, "E").End(xlUp).Offset(1, 0)
                                .Cells(.Rows.Count, "F").End(xlUp).Offset(1, 0) = CustName
                                ws.Range("E2:E" & LastRow).SpecialCells(xlCellTypeVisible).Copy .Cells(.Rows.Count, "G").End(xlUp).Offset(1, 0)
                                ws.Range("G2:G" & LastRow).SpecialCells(xlCellTypeVisible).Copy .Cells(.Rows.Count, "H").End(xlUp).Offset(1, 0)
                            End With
                            .Range("A1").AutoFilter
                        End If
                    End If
                        If WorksheetFunction.CountIf(.Range("J:J"), CustName) > 0 Then
                        LastRow = .Cells.Find("*", SearchOrder:=xlByRows, SearchDirection:=xlPrevious).Row
                        .Range("A1:J" & LastRow).AutoFilter Field:=10, Criteria1:=CustName
                        Set fnd = .Range("I:I").SpecialCells(xlCellTypeVisible).Find("Debtors")
                            If Not fnd Is Nothing Then
                                .Range("A1:J" & LastRow).AutoFilter Field:=9, Criteria1:="Debtors"
                                With desWS
                                    ws.Range("H2:H" & LastRow).SpecialCells(xlCellTypeVisible).Copy .Cells(.Rows.Count, "A").End(xlUp).Offset(1, 0)
                                    .Cells(.Rows.Count, "B").End(xlUp).Offset(1, 0) = CustName
                                    ws.Range("K2:K" & LastRow).SpecialCells(xlCellTypeVisible).Copy .Cells(.Rows.Count, "C").End(xlUp).Offset(1, 0)
                                    ws.Range("L2:L" & LastRow).SpecialCells(xlCellTypeVisible).Copy .Cells(.Rows.Count, "D").End(xlUp).Offset(1, 0)
                                End With
                                .Range("A1").AutoFilter
                            End If
                        .Range("A1").AutoFilter
                    End If
                    If ws.AutoFilterMode Then ws.AutoFilterMode = False
                End With
            End If
        Next ws
    Next CustName
    With desWS
        LastRow = .Cells.Find("*", SearchOrder:=xlByRows, SearchDirection:=xlPrevious).Row
        .Range("D" & LastRow + 1).Formula = "=sum(D3:D" & LastRow & ")"
        .Range("H" & LastRow + 1).Formula = "=sum(H3:H" & LastRow & ")"
        .Range("L" & LastRow + 1).Formula = "=sum(L4:L" & LastRow & ")"
        .Range("L4:L" & LastRow).Formula = "=SUMIF(B2:D" & LastRow & ",K4,D2:D" & LastRow & ")-SUMIF(F2:H" & LastRow & ",K4,H2:H" & LastRow & ")"
    End With
    Application.ScreenUpdating = True
End Sub
 
Upvote 0
Try:
VBA Code: 
Sub GetBalance()
    Application.ScreenUpdating = False
    Dim LastRow As Long, ws As Worksheet, CustName As Range, desWS As Worksheet, d As Long, h As Long, fnd As Range
    Set desWS = Sheets("Debtors")
    With desWS
        LastRow = .Cells.Find("*", SearchOrder:=xlByRows, SearchDirection:=xlPrevious).Row
        If LastRow < 3 Then LastRow = 3
        .Range("A3:H" & LastRow).ClearContents
        .Range("K3:L" & LastRow).ClearContents
    End With
    For Each ws In Sheets
        If ws.Name <> "Debtors" Then
            LastRow = ws.Cells.Find("*", SearchOrder:=xlByRows, SearchDirection:=xlPrevious).Row
            For Each CustName In ws.Range("J2:J" & LastRow)
                If CustName <> "" Then
                    If WorksheetFunction.CountIf(desWS.Range("K:K"), CustName) = 0 Then
                        With desWS
                            .Cells(.Rows.Count, "K").End(xlUp).Offset(1, 0) = CustName
                        End With
                    End If
                End If
            Next
        End If
    Next ws
    LastRow = desWS.Cells.Find("*", SearchOrder:=xlByRows, SearchDirection:=xlPrevious).Row
    For Each CustName In desWS.Range("K3:K" & LastRow)
        For Each ws In Sheets
            If ws.Name <> "Debtors" And ws.Name <> "Debtors(2)" And ws.Name <> "Debtors sample" Then
                With ws
                    If WorksheetFunction.CountIf(.Range("D:D"), CustName) > 0 Then
                        LastRow = .Cells.Find("*", SearchOrder:=xlByRows, SearchDirection:=xlPrevious).Row
                        .Range("A1:J" & LastRow).AutoFilter Field:=4, Criteria1:=CustName
                        Set fnd = .Range("C:C").SpecialCells(xlCellTypeVisible).Find("Debtors Received")
                        If Not fnd Is Nothing Then
                            .Range("A1:J" & LastRow).AutoFilter Field:=3, Criteria1:="Debtors Received"
                            With desWS
                                ws.Range("A2:A" & LastRow).SpecialCells(xlCellTypeVisible).Copy .Cells(.Rows.Count, "E").End(xlUp).Offset(1, 0)
                                ws.Range("D2:D" & LastRow).SpecialCells(xlCellTypeVisible).Copy .Cells(.Rows.Count, "F").End(xlUp).Offset(1, 0)
                                ws.Range("E2:E" & LastRow).SpecialCells(xlCellTypeVisible).Copy .Cells(.Rows.Count, "G").End(xlUp).Offset(1, 0)
                                ws.Range("G2:G" & LastRow).SpecialCells(xlCellTypeVisible).Copy .Cells(.Rows.Count, "H").End(xlUp).Offset(1, 0)
                            End With
                            .Range("A1").AutoFilter
                        End If
                    End If
                    If WorksheetFunction.CountIf(.Range("J:J"), CustName) > 0 Then
                        LastRow = .Cells.Find("*", SearchOrder:=xlByRows, SearchDirection:=xlPrevious).Row
                        .Range("A1:J" & LastRow).AutoFilter Field:=10, Criteria1:=CustName
                        Set fnd = .Range("I:I").SpecialCells(xlCellTypeVisible).Find("Debtors")
                            If Not fnd Is Nothing Then
                                .Range("A1:J" & LastRow).AutoFilter Field:=9, Criteria1:="Debtors"
                                With desWS
                                    ws.Range("H2:H" & LastRow).SpecialCells(xlCellTypeVisible).Copy .Cells(.Rows.Count, "A").End(xlUp).Offset(1, 0)
                                    ws.Range("J2:J" & LastRow).SpecialCells(xlCellTypeVisible).Copy .Cells(.Rows.Count, "B").End(xlUp).Offset(1, 0)
                                    ws.Range("K2:K" & LastRow).SpecialCells(xlCellTypeVisible).Copy .Cells(.Rows.Count, "C").End(xlUp).Offset(1, 0)
                                    ws.Range("L2:L" & LastRow).SpecialCells(xlCellTypeVisible).Copy .Cells(.Rows.Count, "D").End(xlUp).Offset(1, 0)
                                End With
                                .Range("A1").AutoFilter
                            End If
                        .Range("A1").AutoFilter
                    End If
                    If ws.AutoFilterMode Then ws.AutoFilterMode = False
                End With
            End If
        Next ws
    Next CustName
    With desWS
        LastRow = .Cells.Find("*", SearchOrder:=xlByRows, SearchDirection:=xlPrevious).Row
        .Range("D" & LastRow + 1).Formula = "=sum(D3:D" & LastRow & ")"
        .Range("H" & LastRow + 1).Formula = "=sum(H3:H" & LastRow & ")"
        .Range("L4:L" & LastRow).Formula = "=SUMIF(B2:D" & LastRow & ",K4,D2:D" & LastRow & ")-SUMIF(F2:H" & LastRow & ",K4,H2:H" & LastRow & ")"
        .Range("L" & LastRow + 1).Formula = "=sum(L4:L" & LastRow & ")"
    End With
    Application.ScreenUpdating = True
End Sub
 
Upvote 0
The party balance list which is on the debtors sheet still isn't working, but the other part is working perfectly fine, thank you so much.
Sorry didn't know that i shouldn't post the same question twice. sorry for the inconvenience caused. it would be very helpful if you could just help me get that party balance list alright.
 

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Upvote 0
Replace this line of code:
VBA Code: 
.Range("L4:L" & LastRow).Formula = "=SUMIF(B2:D" & LastRow & ",K4,D2:D" & LastRow & ")-SUMIF(F2:H" & LastRow & ",K4,H2:H" & LastRow & ")"
with this line:
Code: 
.Range("L3:L" & LastRow).Formula = "=SUMIF(B2:D" & LastRow & ",K4,D2:D" & LastRow & ")-SUMIF(F2:H" & LastRow & ",K4,H2:H" & LastRow & ")"
 
Upvote 0
Thanks a lot . Worked perfectly fine i was able to combine around thousands of data, initially didn't come properly, i had by mistake left few fields blank later on once they were filled everything was fine . only thing is , that party balance list in the right hand side isn't working , That's not a major issue. THANK YOU SO MUCH :)
 
Upvote 0
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