Find last filename and add +1

[robwels]

Hi all.
I have the following question.
Have invoices with filename 2003001 etc. What i would like to do is automaticly open the blanc invoice file, rename it to last filename +1,
have that value in cell c3

Can this be done in a macro or vba, and can anybody help me with the code?

Thanks.

Rob

 

[DonkeyOte]

the easiest way is to store the file name in the blank file when you save it (say in cell A65536) - eg

last file was 10.xls

you would have

Cells(65536,1) = Cells(65536,1) + 1

ActiveWorkbook.Save

ActiveWorkbook.SaveAs ("C:\....\"&Cells(65536,1) & ".xls")

etc...

obviously you would need to clear fields etc to keep the master file as blank.

You could return the directory contents (ie. all file names), but if the file names are a mix of text and numeric values then this will be a little cumbersome - if purely numeric then you can run a simple max function on the list and add one to that value. The choice as Cilla would say, is yours.

 

[robwels]

Thanks for the reply.
Is it also possible by filename when i have for instance
the filenames 2003001.xls, 2003002.xls in the same directory and i want the new invoice to be the last one +1?

Regards,

Rob

 

[DonkeyOte]

sure - even though it's a combo of year and number adding one will not affect the year ref etc...

Are you saying that you want to do this by extracting the directory list and adding one to the last value? If so let me know.

 

[robwels]

Yes exactly. I have a blanc invoice called invoiceblanc.xls. When this in opened the user wants to make a new invoice, excel must take the last filename +1, rename the filename (2003003+1), put this number in cell c3 as invoicenumber. The user only have to save the file and the blanc invoice stays the same.

Thanks again.

Rob

 

[DonkeyOte]

Rob, couple of things that need to be established:

1. When the blank file is saved by a user as a new file is it stored in a network directory or on their own hard drive? i.e. regardless of user are the files all stored in the same directory to which all users have access?

2. Is the blank file kept in a network location as read-only or does every use store a version of this file on their own PC?

 

[robwels]

Is a stand alone computer with read only file.

Rob

 

[DonkeyOte]

OK say let's assume a couple of things for the code below:

1. Blank file is called MASTER.xls
2. A blank sheet called Sheet1 exists in the MASTER file
3. The new files are saved to the following directory C:\MrE\...
4. The main sheet in the file is called MAIN

Sub RETURN_FILES()

Application.ScreenUpdating = True

Sheets("Sheet1").Select

f = Dir("C:\MrE\*.xls")
n = 1

Do While Len(f) > 0
Sheets("SHEET1").Cells(n, 1) = Left(f, Len(f) - 4)
n = n + 1
f = Dir()
Loop

Columns("A:A").Select
Selection.Sort Key1:=Range("A1"), Order1:=xlAscending, Header:=xlGuess, _
OrderCustom:=1, MatchCase:=False, Orientation:=xlTopToBottom

Cells(1, 1).Select
Flename = (Cells.End(xlDown).Value) + 1

ActiveWorkbook.SaveAs ("C:\MrE\" & Flename & ".xls")

Sheets("MAIN").Select

Application.ScreenUpdating = False

End Sub


Hope that helps

 

[robwels]

Thanks, i try this.
Could you pls. explain the code to me?
I would like to understand what i am doing.

Greetings,

Rob