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Thread: VBA: Split data into multiple worksheets based on column

  1. #101
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    Default Re: VBA: Split data into multiple worksheets based on column

    Hi guys,

    I had a question about a macro im busy with. Its for splitting data in rows like the one above.
    Here is the macro:
    Code:
    Sub parse_data()
    Dim lr As Long
    Dim ws As Worksheet
    Dim vcol, i As Integer
    Dim icol As Long
    Dim myarr As Variant
    Dim title As String
    Dim titlerow As Integer
    vcol = 1        
    Set ws = Sheets("Sheet1")        
    lr = ws.Cells(ws.Rows.Count, vcol).End(xlUp).Row
    title = "A1:C1"           
    titlerow = ws.Range(title).Cells(1).Row
    icol = ws.Columns.Count
    ws.Cells(1, icol) = "Unique"
    For i = 2 To lr
    On Error Resume Next
    If ws.Cells(i, vcol) <> "" And Application.WorksheetFunction.Match(ws.Cells(i, vcol), ws.Columns(icol), 0) = 0 Then
    ws.Cells(ws.Rows.Count, icol).End(xlUp).Offset(1) = ws.Cells(i, vcol)
    End If
    Next
    myarr = Application.WorksheetFunction.Transpose(ws.Columns(icol).SpecialCells(xlCellTypeConstants))
    ws.Columns(icol).Clear
    For i = 2 To UBound(myarr)
    ws.Range(title).AutoFilter field:=vcol, Criteria1:=myarr(i) & ""
    If Not Evaluate("=ISREF('" & myarr(i) & "'!A1)") Then
    Sheets.Add(after:=Worksheets(Worksheets.Count)).Name = myarr(i) & ""
    Else
    Sheets(myarr(i) & "").Move after:=Worksheets(Worksheets.Count)
    End If
    ws.Range("A" & titlerow & ":A" & lr).EntireRow.Copy Sheets(myarr(i) & "").Range("A1")
    Sheets(myarr(i) & "").Columns.AutoFit
    Next
    ws.AutoFilterMode = False
    ws.Activate
    End Sub
    The only problem is that when i try to run this macro it doesn't splits the names which are longer then 31 characters. i understand that the sheet names can't be longer then 31 characters. I wanted to know if there is possibility to chagne some in the macro that will give a standard name to the sheet so it wont exceed the 31 characaters. Can somebody help me with this
    Last edited by RoryA; Jan 20th, 2017 at 08:46 AM.

  2. #102
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    Default Re: VBA: Split data into multiple worksheets based on column

    HI!

    This code is really useful for me,
    But i've One request, i need some Calculations at the bottom of the data in all sheets,

    Please check Screen shot,

    Is it possible?

  3. #103
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    Default Re: VBA: Split data into multiple worksheets based on column

    Screen shot :- Screenshot by Lightshot

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    Default Re: VBA: Split data into multiple worksheets based on column

    Do you know what I would need to add to this to remove any illegal characters from the strings and replace them with "_"?

    Thanks in advance.

    Quote Originally Posted by DocAElstein View Post
    . OK.
    . That looks simple enough even for me. I expect your problems are more subtle coming from your actual data as the sample data is very simple and small. But anyways…..
    …. If I assume your initial file looks like this with just one sheet in it (or only one with all data in it)…
    Last edited by RoryA; Jan 20th, 2017 at 08:46 AM.

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    Default Re: VBA: Split data into multiple worksheets based on column

    Hi all, I am new to VBA and was wondering if anyone could help, I am trying to get 48 columns of data to save in different csv files. I know this is probably complex but I had an idea of trying to separate each column into individual sheets and then saving these. Also is there a way I could save the subsequent files in an incremental order, ie "cv1.csv" , "cv2.csv" and so on?
    Thanks a million and sorry for the hastle, any help is greatly appreciated.

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    Default Re: VBA: Split data into multiple worksheets based on column

    Hi,

    I saw this macro on the internet and and the main functions on it are working well. However I need data above it from row 1 to row 10 to be distributed throughout all the worksheets and to also have a subtotal shown for all those distributed worksheets. Is there a way it can be done? This is what I currently have.
    Code:
    '<<<<  Create a new workbook for every unique value  >>>>>
    
    
    'This example will create a new folder for you and will create
    'a new workbook with the data of every unique value in this folder.
    'The workbooks will be saved with the Unique value in the new folder.
    'It will also add a worksheet to your workbook named "RDBLogSheet" with
    'hyperlinks to the workbooks so it is easy to open the workbooks.
    'Every time you run the macro it delete this worksheet first so the information is up to date.
    
    
    'Note: this example use the function LastRow in the ModReset module
    Sub Copy_To_Workbooks()
    'Note: This macro use the function LastRow
        Dim My_Range As Range
        Dim FieldNum As Long
        Dim FileExtStr As String
        Dim FileFormatNum As Long
        Dim CalcMode As Long
        Dim ViewMode As Long
        Dim ws2 As Worksheet
        Dim MyPath As String
        Dim foldername As String
        Dim Lrow As Long
        Dim cell As Range
        Dim CCount As Long
        Dim WSNew As Worksheet
        Dim ErrNum As Long
    
    
        'Set filter range on ActiveSheet: A11 is the top left cell of your filter range
        'and the header of the first column, D is the last column in the filter range.
        'You can also add the sheet name to the code like this :
        'Worksheets("Sheet1").Range("A11:D" & LastRow(Worksheets("Sheet1")))
        'No need that the sheet is active then when you run the macro when you use this.
        Set My_Range = Range("A11:M" & LastRow(ActiveSheet))
        My_Range.Parent.Select
    
    
        If ActiveWorkbook.ProtectStructure = True Or _
           My_Range.Parent.ProtectContents = True Then
            MsgBox "Sorry, not working when the workbook or worksheet is protected", _
                   vbOKOnly, "Copy to new workbook"
            Exit Sub
        End If
    
    
        'This example filters on the first column in the range(change the field if needed)
        'In this case the range starts in A so Field:=1 is column A, 2 = column B, ......
        FieldNum = 1
    
    
        'Turn off AutoFilter
        My_Range.Parent.AutoFilterMode = False
    
    
        'Set the file extension/format
        If Val(Application.Version) < 12 Then
            'You use Excel 97-2003
            FileExtStr = ".xls": FileFormatNum = -4143
        Else
            'You use Excel 2007
            If ActiveWorkbook.FileFormat = 56 Then
                FileExtStr = ".xls": FileFormatNum = 56
            Else
                FileExtStr = ".xlsx": FileFormatNum = 51
            End If
        End If
    
    
        'Change ScreenUpdating, Calculation, EnableEvents, ....
        With Application
            CalcMode = .Calculation
            .Calculation = xlCalculationManual
            .ScreenUpdating = False
            .EnableEvents = False
        End With
        ViewMode = ActiveWindow.View
        ActiveWindow.View = xlNormalView
        ActiveSheet.DisplayPageBreaks = False
    
    
        'Delete the sheet RDBLogSheet if it exists
        On Error Resume Next
        Application.DisplayAlerts = False
        Sheets("BSLSummary").Delete
        Application.DisplayAlerts = True
        On Error GoTo 0
    
    
        ' Add worksheet to copy/Paste the unique list
        Set ws2 = Worksheets.Add(After:=Sheets(Sheets.Count))
        ws2.Name = "BSLSummary"
    
    
        'Fill in the path\folder where you want the new folder with the files
        'you can use also this "C:\Users\Ron\test"
        MyPath = Application.DefaultFilePath
    
    
        'Add a slash at the end if the user forget it
        If Right(MyPath, 1) <> "" Then
            MyPath = MyPath & ""
        End If
    
    
        'Create folder for the new files
        foldername = MyPath & Format(Now, "yyyy-mm-dd hh-mm-ss") & ""
        MkDir foldername
    
    
        With ws2
            'first we copy the Unique data from the filter field to ws2
            My_Range.Columns(FieldNum).AdvancedFilter _
                    Action:=xlFilterCopy, _
                    CopyToRange:=.Range("A3"), Unique:=True
    
    
            'loop through the unique list in ws2 and filter/copy to a new sheet
            Lrow = .Cells(Rows.Count, "A").End(xlUp).Row
            For Each cell In .Range("A4:A" & Lrow)
    
    
                'Filter the range
                My_Range.AutoFilter Field:=FieldNum, Criteria1:="=" & _
                                                                Replace(Replace(Replace(cell.Value, "~", "~~"), "*", "~*"), "?", "~?")
    
    
                'Check if there are no more then 8192 areas(limit of areas)
                CCount = 0
                On Error Resume Next
                CCount = My_Range.Columns(1).SpecialCells(xlCellTypeVisible) _
                         .Areas(1).Cells.Count
                On Error GoTo 0
                If CCount = 0 Then
                    MsgBox "There are more than 8192 areas for the value : " & cell.Value _
                         & vbNewLine & "It is not possible to copy the visible data." _
                         & vbNewLine & "Tip: Sort your data before you use this macro.", _
                           vbOKOnly, "Split in worksheets"
                Else
                    'Add new workbook with one sheet
                    Set WSNew = Workbooks.Add(xlWBATWorksheet).Worksheets(1)
    
    
                    'Copy/paste the visible data to the new workbook
                    My_Range.SpecialCells(xlCellTypeVisible).Copy
                    With WSNew.Range("A1")
                        ' Paste:=8 will copy the columnwidth in Excel 2000 and higher
                        ' Remove this line if you use Excel 97
                        .PasteSpecial Paste:=8
                        .PasteSpecial xlPasteValues
                        .PasteSpecial xlPasteFormats
                        Application.CutCopyMode = False
                        .Select
                    End With
    
    
                    'Save the file in the new folder and close it
                    On Error Resume Next
                    WSNew.Parent.SaveAs foldername & _
                                        cell.Value & FileExtStr, FileFormatNum
                    If Err.Number > 0 Then
                        Err.Clear
                        ErrNum = ErrNum + 1
    
    
                        WSNew.Parent.SaveAs foldername & _
                                            "Error_" & Format(ErrNum, "0000") & FileExtStr, FileFormatNum
    
    
                        .Cells(cell.Row, "B").Formula = "=Hyperlink(""" & foldername & _
                                                        "Error_" & Format(ErrNum, "0000") & FileExtStr & """)"
    
    
                        .Cells(cell.Row, "A").Interior.Color = vbRed
                    Else
                        .Cells(cell.Row, "B").Formula = _
                        "=Hyperlink(""" & foldername & cell.Value & FileExtStr & """)"
                    End If
    
    
                    WSNew.Parent.Close False
                    On Error GoTo 0
                End If
    
    
                'Show all the data in the range
                My_Range.AutoFilter Field:=FieldNum
    
    
            Next cell
            .Cells(1, "A").Value = "Red cell: can't use the Unique name as file name"
            .Cells(1, "B").Value = "Created Files (Click on the link to open a file)"
            .Cells(3, "A").Value = "Unique Values"
            .Cells(3, "B").Value = "Full Path and File name"
            .Cells(3, "A").Font.Bold = True
            .Cells(3, "B").Font.Bold = True
            .Columns("A:B").AutoFit
    
    
        End With
    
    
        'Turn off AutoFilter
        My_Range.Parent.AutoFilterMode = False
    
    
        If ErrNum > 0 Then
            MsgBox "Rename every WorkSheet name that start with ""Error_"" manually" _
                 & vbNewLine & "There are characters in the name that are not allowed" _
                 & vbNewLine & "in a sheet name or the worksheet already exist."
        End If
    
    
        'Restore ScreenUpdating, Calculation, EnableEvents, ....
        My_Range.Parent.Select
        ActiveWindow.View = ViewMode
        ws2.Select
        With Application
            .ScreenUpdating = True
            .EnableEvents = True
            .Calculation = CalcMode
        End With
    
    
    End Sub
    Last edited by RoryA; Jan 20th, 2017 at 08:45 AM.

  7. #107
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    Default Re: VBA: Split data into multiple worksheets based on column

    Hi, I thought to bump this thread even though it is old. Mainly because it is based on this very thread.

    Here is my question. I am using the code from the first page, can't remember which post number it was. It is working very well but I am needing to ask if something is possible.

    At the store, I am having to use a csv file. I copy it into a worksheet named "raw". I have another worksheet in the same workbook labeled as "lists". I have found and edited another macro to go through the "raw" data and delete rows based on values found in list 1 and list 2. I have used the macro found on this thread (as stated earlier) to split the "raw" data into different worksheets based on column B. I have not used the code that gives an error message nor does it sort but would like this as well.

    Can something be added to the macro to automatically rename cells that have "forbidden" text (the actual text is the "/")? I am also needing to have 5 letters added to the names based on 2 other lists in the worksheet "lists"; is this possible to do in this macro?

    I am using both Excel 2007 and Excel 2010, depending on which computer is free.

    To simplify: 2 worksheets: "Raw" and "Lists"
    Cell Value in Column B in the "Raw" Worksheet containing "/" in the name to be replaced
    Cell Value in Column B in the "Raw" Worksheet found in List 5 1st column to be replaced by List 5 2nd column
    (note: this is because some of the names are too long and need to be abbreviated)
    Column B in Worksheet "Raw" to be sorted in alphabetical (ascending).
    Rows to be moved to different worksheets based on Cell Value in Column B
    Cell Value in Column B matching List 3 in Worksheet "Lists" to have HRDWR added to worksheet name (front)
    Cell Value in Column B matching List 4 in Worksheet "Lists" to have JUICE added to worksheet name (front)
    New Worksheets to be sorted based on Column C (Quantity on Hand) in Ascending order

    Can this be done or do I need to do a new macro with the replace cell values?

    Thanks to anyone who can assist

    GJ Anderson

  8. #108
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    Default Re: VBA: Split data into multiple worksheets based on column

    Hi all,

    I'm using the original code from mirabeau which is working great:

    Code:
    Sub columntosheets() 
    Const sname As String = "Sheet1" 'change to whatever starting sheet
    Const s As String = "A" 'change to whatever criterion column
    Dim d As Object, a, cc&
    Dim p&, i&, rws&, cls&
    Set d = CreateObject("scripting.dictionary")
    With Sheets(sname)
        rws = .Cells.Find("*", , , , xlByRows, xlPrevious).Row
        cls = .Cells.Find("*", , , , xlByColumns, xlPrevious).Column
        cc = .Columns(s).Column
    End With
    For Each sh In Worksheets
        d(sh.Name) = 1
    Next sh
    
    Application.ScreenUpdating = False
    With Sheets.Add(after:=Sheets(sname))
    Sheets(sname).Cells(1).Resize(rws, cls).Copy .Cells(1)
    .Cells(1).Resize(rws, cls).Sort .Cells(cc), 2, Header:=xlYes
    a = .Cells(cc).Resize(rws + 1, 1)
    p = 2
    For i = 2 To rws + 1
        If a(i, 1) <> a(p, 1) Then
            If d(a(p, 1)) <> 1 Then
                Sheets.Add.Name = a(p, 1)
                .Cells(1).Resize(, cls).Copy Cells(1)
                .Cells(p, 1).Resize(i - p, cls).Copy Cells(2, 1)
            End If
            p = i
        End If
    Next i
    Application.DisplayAlerts = False
        .Delete
    Application.DisplayAlerts = True
    Application.ScreenUpdating = True
    End With
    Sheets(sname).Activate
     End Sub
    My question:
    A is the criterion column and should remain the criterion column, however I don't want column A to be copied into the newly created sheets. Any thoughts on how to do that?

    Eternal gratitude to the pro-user who solves this!

  9. #109
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    Default Re: VBA: Split data into multiple worksheets based on column

    Quote Originally Posted by DocAElstein View Post

    ….then simplified without comments etc.


    Code:
    Sub Staffing_Budget_parse_data_AlanJan2015shg()
     
    Dim wks1 As Worksheet: Set wks1 = ThisWorkbook.Worksheets(1)
    Dim rws As Long, vLkUpc As Long: vLkUpc = 1
    Dim lr As Long: lr = wks1.Cells.Find(What:="*", After:=wks1.Cells(1, 1), Lookat:=xlPart, LookIn:=xlFormulas, SearchOrder:=xlByRows, SearchDirection:=xlPrevious).Row
    Dim lshtc As Long: lshtc = wks1.Columns.Count
    Dim lc As Long: lc = wks1.Cells(1, lshtc).End(xlToLeft).Column
     
        wks1.Cells(1, lshtc) = "Unique"
            For rws = 2 To lr Step 1
            On Error Resume Next
                If wks1.Cells(rws, vLkUpc) <> "" And Application.WorksheetFunction.Match(wks1.Cells(rws, vLkUpc), wks1.Columns(lshtc), 0) = 0 Then
                wks1.Cells(wks1.Rows.Count, lshtc).End(xlUp).Offset(1) = wks1.Cells(rws, vLkUpc)
                End If
            Next rws
        Dim myarr() As Variant
        myarr() = Application.WorksheetFunction.Transpose(wks1.Columns(lshtc).SpecialCells(xlCellTypeConstants, xlTextValues).Value)
        wks1.Columns(lshtc).Delete
     
            For rws = 2 To UBound(myarr)
            wks1.Range(wks1.Cells(1, 1), wks1.Cells(lr, lc)).AutoFilter Field:=vLkUpc, Criteria1:="" & myarr(rws) & ""
                If Not Evaluate("=ISREF('" & myarr(rws) & "'!A1)") Then
                Sheets.Add(After:=Worksheets(Worksheets.Count)).Name = "" & myarr(rws) & ""
                Else
                Sheets("" & myarr(rws) & "").Move After:=Worksheets(Worksheets.Count)
                End If
            wks1.Range("A" & 1 & ":A" & lr & "").SpecialCells(xlCellTypeVisible).EntireRow.Copy
            Worksheets(myarr(rws)).Range("A1").PasteSpecial Paste:=xlPasteFormulas
            Sheets("" & myarr(rws) & "").Columns.AutoFit
            Next rws
     
    wks1.AutoFilterMode = False
    End Sub
    .. returned file…(XL 2007 .xlsm Newest macros in Module “KaransFinal”
    https://app.box.com/s/tzzxyuexlopj4q5nhcbpi59gg7yvf4vs

    ………………………

    Alan….
    Hi All, this simplified version works perfect. I was wondering if it is possible to set a limit on how many rows can each work sheet contain? I mean each sheet should contain max 25k of unique rows. I mean sometimes it would have 20k rows because next set of unique values would result in sheet containing more than 25k rows of data.

    Is anyone able to figure out a way to code something like this?

  10. #110
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    Default Re: VBA: Split data into multiple worksheets based on column

    Quote Originally Posted by mirabeau View Post
    The code in Post#4 aimed to name the new sheets after the unique items in Column A.

    If any or all of these items have more than 31 characters (say because they contain non-printing characters or other reason) then Excel won't do this.

    Neither can the code you initially posted. That code just bypasses the error by including an "On Error Resume Next" line about halfway down, in which case the new sheets are just given sheet numbers.

    If you want the code I posted to likewise bypass the error and produce that same result, then likewise just include an "On Error Resume Next" about halfway down (say just before the line "a = .Cells(cc).Resize(rws + 1, 1)").

    Personally I prefer to not follow that approach. If there's a potential error, caused by data type or whatever, my preference to see just what that error is and then take remedial action, rather than automatically just bypassing any and all errors.

    In your case I had no idea of what type of data you had so, as often when doing this sort of thing, some guesswork was needed as to both your data and the nature of result you wanted.

    This worked for me perfectly on Monday. I used the same Macro, the same spreadsheet, with the same info today and it will not work at all. No idea why....it completed the task on Monday in less than 10 seconds...one spreadsheet splint into 50+....today it ran for 20 minutes and nothing, excel stopped

    thoughts Mirabeau?

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