VBA Check if SharePoint PDF file already exists before saving to SharePoint folder

drefiek2

New Member
Joined
Apr 23, 2023
Messages
48
Office Version
  1. 365
  2. 2021
Platform
  1. Windows
Greetings everyone,
I have searched around for this but I am struggling to find help for this particular matter. I have a module button which saves a sheet as a PDF in a particular SharePoint folder with the file name from cell D6 (including removing illegal characters) and D7 - it works perfectly. If it saves successfully I get a message box, if it doesn't I get a message box - both work perfectly (see full code below). Note I have made the SharePoint details random for posting here.

VBA Code:
Sub SaveAsPDF()
'
' SaveAsPDF Macro
'
' Keyboard Shortcut: Ctrl+Shift+S
'
    Dim SharePointPath As String
    Dim PdfFileName As String
    Dim msg As String

    On Error GoTo SaveError

    SharePointPath = "https://company.sharepoint.com/folder/"

    PdfFileName = Replace(Range("D6").Value, "/", "") & ActiveSheet.Range("D7").Value

    ActiveSheet.ExportAsFixedFormat Type:=xlTypePDF, Filename:=SharePointPath & PdfFileName, _
    Quality:=xlQualityStandard, IncludeDocProperties:=True, IgnorePrintAreas:=False, OpenAfterPublish:=False

    msg = "Handover successfully delivered to SharePoint."
    MsgBox msg, vbInformation, "Save Successful"
    Exit Sub

SaveError:
    msg = "Handover was not delivered to SharePoint:" & vbCr & vbCr & Err.Number & " - " & Err.Description
    MsgBox msg, vbCritical, "Save Failure"
End Sub


What I am now keen for it to do, before the save is executed, is check whether the PDF already exists in the above SharePoint folder, if it does exist I want it to give a warning message box about overwriting (the user can still go ahead and save if they wish), if it doesn't exist then it should just save as normal. I tried the following but it did not work - it gave error 52 - bad file name or number. Can anyone assist with a corrected code or alternative code for doing this?

VBA Code:
Sub SaveAsPDF()
'
' SaveAsPDF Macro
'
' Keyboard Shortcut: Ctrl+Shift+S
'
    Dim SharePointPath As String
    Dim PdfFileName As String
    Dim msg As String

    On Error GoTo SaveError

    SharePointPath = "https://company.sharepoint.com/folder/"

    PdfFileName = Replace(Range("D6").Value, "/", "") & ActiveSheet.Range("D7").Value

    If Dir(SharePointPath & PdfFileName) <> "" Then
        MsgBox "File already exists"
    Else
        ActiveSheet.ExportAsFixedFormat Type:=xlTypePDF, Filename:=SharePointPath & PdfFileName, _
         Quality:=xlQualityStandard, IncludeDocProperties:=True, IgnorePrintAreas:=False, OpenAfterPublish:=False

        msg = "Handover successfully delivered to SharePoint."
        MsgBox msg, vbInformation, "Save Successful"
    End If
    Exit Sub

SaveError:
    msg = "Handover was not delivered to SharePoint:" & vbCr & vbCr & Err.Number & " - " & Err.Description
    MsgBox msg, vbCritical, "Save Failure"
End Sub
 

Excel Facts

Convert text numbers to real numbers
Select a column containing text numbers. Press Alt+D E F to quickly convert text to numbers. Faster than "Convert to Number"

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