File access log

L

lbour

New Member
Joined
Nov 21, 2005
Messages
34
Office Version
  1. 365
Platform
  1. Windows
Does Excel have the ability to track who uses a particular file? I'm trying to learn how to create a log that keeps track of and automatically updates itself when users access a particular Excel file. The Excel file is password protected, so they'll have to input their password, so it seems that an information trail would exist. I just don't know how to capture that info.

Thanks in advance for any suggestions, advice or help!

Lee
 

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Put this in the WorkBook_Open sub.
Code: 
Private Sub Workbook_Open()
Dim UserName as String
Const strTextFileName As String = "C:\UserLog.Log"
Dim intHandle As Integer
MyUserName= Application.username
intHandle = FreeFile
If Dir(strTextFileName) = "" Then
    Open strTextFileName For Output As #intHandle
Else
    Open strTextFileName For Append As #intHandle
End If
Print #intHandle, MyUserName; Date
Close #intHandle
End Sub

Change the path C:\UserLog.Log to whatever you wish, each time the workbook is opened it will automatically output the username to the log file.
 
Upvote 0
Thanks StevenD! Routine works like a charm!

I have a little bit of work on my side as I have 50+ stores each looking at some financial reporting documents. Ideally, I'd like to capture log-ins for all 50+ stores in a single UserLog.log type file so I don't have 50+ individual .log files to look at.

I'm thinking that I can change the .log from a text file to .xls and create an Excel file with columns for each store that gets automatically updated.

You've given me a great starting point! Thanks again!
 
Upvote 0
Hi - I'm not exactly sure how it works, but I've heard if you have Outlook you can track documents and files with it's Journal Feature... you'll have to check out though :)

luc
 
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