i dont really understand macros/vba

EXCELlant · Sep 25, 2013

I understand that a Macro is good for completing tasks which will be repeated but I have no idea how to even start with something like this.

I sometimes use the record macro option but this time I need to include a search function.

I downloaded some data at work labeled sheet 1 (see below) which shows both changes to a vendor and newly created vendors, and I would like to split them into two new sheets.

Here is an example of two vendors I would like the macro to look at column E and if grouped together has more than 2 “ *** Created *** ” in column J it removes the data and puts it into a new sheet.

If there is 2 or less “*** Created *** “ then it will remain in the current sheet.

E</SPAN></SPAN>	F</SPAN></SPAN>	G</SPAN></SPAN>	H</SPAN></SPAN>	I</SPAN></SPAN>	J</SPAN></SPAN>
Vendor</SPAN></SPAN>	Changed By</SPAN></SPAN>	Field Name</SPAN></SPAN>	Company Code</SPAN></SPAN>	Purch. Organization</SPAN></SPAN>	New value</SPAN></SPAN>
300874</SPAN></SPAN>		Confirm.status</SPAN></SPAN>
300874</SPAN></SPAN>		Name</SPAN></SPAN>
300874</SPAN></SPAN>		Bank Details</SPAN></SPAN>			* Created *</SPAN></SPAN>
300874</SPAN></SPAN>		Chk double inv.</SPAN></SPAN>	2000</SPAN></SPAN>
300874</SPAN></SPAN>		Confirm.status</SPAN></SPAN>
300874</SPAN></SPAN>		Name</SPAN></SPAN>
300874</SPAN></SPAN>		IBAN</SPAN></SPAN>			* Created *</SPAN></SPAN>
303901</SPAN></SPAN>		Confirm.status</SPAN></SPAN>
303901</SPAN></SPAN>		ConfirmSt (CCd)</SPAN></SPAN>	1000</SPAN></SPAN>
303901</SPAN></SPAN>		Bank Details</SPAN></SPAN>			* Created *</SPAN></SPAN>
303901</SPAN></SPAN>		Company code data</SPAN></SPAN>	1000</SPAN></SPAN>		* Created *</SPAN></SPAN>
303901</SPAN></SPAN>		General data</SPAN></SPAN>			* Created *</SPAN></SPAN>
303901</SPAN></SPAN>		Purchasing Data</SPAN></SPAN>		1000</SPAN></SPAN>	* Created *</SPAN></SPAN>
303901</SPAN></SPAN>		IBAN</SPAN></SPAN>			* Created *</SPAN></SPAN>
303901</SPAN></SPAN>		Cntrl Addr.Admn</SPAN></SPAN>			* Created *</SPAN></SPAN>
303901</SPAN></SPAN>		Cntrl Addr.Admn</SPAN></SPAN>			* Created *</SPAN></SPAN>
303901</SPAN></SPAN>		Cntrl Addr.Admn</SPAN></SPAN>			* Created *</SPAN></SPAN>
303901</SPAN></SPAN>		Cntrl Addr.Admn</SPAN></SPAN>			* Created *</SPAN></SPAN>

The aim at the end of the task would be to have two sheets.

The one sheet displaying all of the vendors which have had modifications in the month (here highlighted in blue).

With another sheet with all of the new vendors for the period displayed (in the above picture highlighted in green).
Obviously the original data can have hundreds of lines with many new vendors or vendors which have had changes.

Any help, suggestions would be greatly appreciated.
Thank you.

hiker95 · Sep 25, 2013

Excellent,

Sample raw data in worksheet Sheet1 (with the data already grouped/sorted in column E, per your example):

Excel 2007

A

B

C

D

E

F

G

H

I

J

1

Title A

Title B

Title C

Title D

Vendor

Changed By

Field Name

Company Code

Purch. Organization

New value

2

300874

Confirm.status

3

300874

Name

4

300874

Bank Details

*** Created ***

5

300874

Chk double inv.

2000

6

300874

Confirm.status

7

300874

Name

8

300874

IBAN

*** Created ***

9

303901

Confirm.status

10

303901

ConfirmSt (CCd)

1000

11

303901

Bank Details

*** Created ***

12

303901

Company code data

1000

*** Created ***

13

303901

General data

*** Created ***

14

303901

Purchasing Data

1000

*** Created ***

15

303901

IBAN

*** Created ***

16

303901

Cntrl Addr.Admn

*** Created ***

17

303901

Cntrl Addr.Admn

*** Created ***

18

303901

Cntrl Addr.Admn

*** Created ***

19

303901

Cntrl Addr.Admn

*** Created ***

20

Sheet1

After the macro in worksheet Sheet1:

Excel 2007

A

B

C

D

E

F

G

H

I

J

1

Title A

Title B

Title C

Title D

Vendor

Changed By

Field Name

Company Code

Purch. Organization

New value

2

300874

Confirm.status

3

300874

Name

4

300874

Bank Details

*** Created ***

5

300874

Chk double inv.

2000

6

300874

Confirm.status

7

300874

Name

8

300874

IBAN

*** Created ***

9

303901

Confirm.status

10

303901

ConfirmSt (CCd)

1000

11

12

13

14

15

16

17

18

19

20

Sheet1

After the macro in a new worksheet Created:

Excel 2007

A

B

C

D

E

F

G

H

I

J

1

Title A

Title B

Title C

Title D

Vendor

Changed By

Field Name

Company Code

Purch. Organization

New value

2

11

303901

Bank Details

*** Created ***

3

12

303901

Company code data

1000

*** Created ***

4

13

303901

General data

*** Created ***

5

14

303901

Purchasing Data

1000

*** Created ***

6

15

303901

IBAN

*** Created ***

7

16

303901

Cntrl Addr.Admn

*** Created ***

8

17

303901

Cntrl Addr.Admn

*** Created ***

9

18

303901

Cntrl Addr.Admn

*** Created ***

10

19

303901

Cntrl Addr.Admn

*** Created ***

11

Created

Please TEST this FIRST in a COPY of your workbook (always make a backup copy before trying new code, you never know what you might lose).

1. Copy the below code
2. Open your NEW workbook
3. Press the keys ALT + F11 to open the Visual Basic Editor
4. Press the keys ALT + I to activate the Insert menu
5. Press M to insert a Standard Module
6. Where the cursor is flashing, paste the code
7. Press the keys ALT + Q to exit the Editor, and return to Excel
8. To run the macro from Excel press ALT + F8 to display the Run Macro Dialog. Double Click the macro's name to Run it.

Code:

Option Explicit
Sub GetCreated()
' hiker95, 09/25/2013
' http://www.mrexcel.com/forum/excel-questions/728755-i-dont-really-understand-macros-visual-basic-applications.html
Dim w1 As Worksheet, wc As Worksheet, rng As Range
Dim r As Long, lr As Long, nr As Long, rr As Long, lc As Long, n As Long, nn As Long
Application.ScreenUpdating = False
Set w1 = Worksheets("Sheet1")
lr = w1.Cells(Rows.Count, 5).End(xlUp).Row
lc = w1.Cells(1, Columns.Count).End(xlToLeft).Column
If Not Evaluate("ISREF(Created!A1)") Then Worksheets.Add(After:=w1).Name = "Created"
Set wc = Worksheets("Created")
wc.UsedRange.ClearContents
wc.Cells(1, 1).Resize(, lc).Value = w1.Cells(1, 1).Resize(, lc).Value
For r = 2 To lr
  n = Application.CountIf(w1.Columns(5), w1.Cells(r, 5).Value)
  If n > 2 Then
    Set rng = w1.Range("J" & r & ":J" & r + n - 1)
    nn = Application.CountIf(rng, "*** Created ***")
    If nn > 2 Then
      For rr = r To r + n - 1
        If w1.Cells(rr, 10) = "*** Created ***" Then
          nr = wc.Range("J" & Rows.Count).End(xlUp).Offset(1).Row
          wc.Cells(nr, 1).Resize(, lc).Value = w1.Cells(rr, 1).Resize(, lc).Value
          w1.Cells(rr, 5).ClearContents
        End If
      Next rr
    End If
  End If
  r = r + n - 1
Next r
On Error Resume Next
w1.Range("E2:E" & lr).SpecialCells(xlCellTypeBlanks).EntireRow.Delete
On Error GoTo 0
With wc
  .Columns.AutoFit
  .Activate
End With
Application.ScreenUpdating = True
End Sub

Before you use the macro with Excel 2007 or newer, save your workbook, Save As, a macro enabled workbook with the file extension .xlsm

Then run the GetCreated macro.

hiker95 · Sep 25, 2013

Excellent,

I understand that a Macro is good for completing tasks which will be repeated but I have no idea how to even start with something like this.

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EXCELlant · Sep 26, 2013

Dear Hiker,

Thank you for your swift reply,

I think the macro is near spot on, except in the first sheet the last two lines contain Vendor 303901 (which is part of the vendor 303901), although they dont have the required " *** Created *** " next to they belong to the group which has been moved into the new sheet (named Created).

Is it possible to include this in the macro?

Also many thanks for the suggested reading list. I am slightly overwhelmed by it and still a little unsure of where to start!

Thank you!

hiker95 · Sep 26, 2013

Excellent,

Also many thanks for the suggested reading list. I am slightly overwhelmed by it and still a little unsure of where to start!

You are very welcome - just take it slow.

I think the macro is near spot on, except in the first sheet the last two lines contain Vendor 303901 (which is part of the vendor 303901), although they dont have the required " *** Created *** " next to they belong to the group which has been moved into the new sheet (named Created).

The screenshots that I posted are per your original post. And, it would appear to me that the macro is working correctly.

In order to continue I will need to see your actual workbook.

You can upload your workbook to Box Net,
sensitive data changed
mark the workbook for sharing
and provide us with a link to your workbook.

EXCELlant · Sep 26, 2013

Hi Hiker,

Im sorry maybe I didnt explain very well.

What I am hoping for is in your middle screen shot, lines 9 and 10 which are for Vendor 303901 to also be carried over to your third screen shot with the other nine items for vendor 303901.

Does that make more sense?

I want all of the seperate lines for one vendor to remain on the same sheet. i.e you shouldnt have the one vendor on both sheets.

hiker95 · Sep 26, 2013

Excellent,

Got it.

Sample raw data in worksheet Sheet1 (with the data already grouped/sorted in column E, per your example):

Excel 2007

A

B

C

D

E

F

G

H

I

J

1

Title A

Title B

Title C

Title D

Vendor

Changed By

Field Name

Company Code

Purch. Organization

New value

2

300874

Confirm.status

3

300874

Name

4

300874

Bank Details

*** Created ***

5

300874

Chk double inv.

2000

6

300874

Confirm.status

7

300874

Name

8

300874

IBAN

*** Created ***

9

303901

Confirm.status

10

303901

ConfirmSt (CCd)

1000

11

303901

Bank Details

*** Created ***

12

303901

Company code data

1000

*** Created ***

13

303901

General data

*** Created ***

14

303901

Purchasing Data

1000

*** Created ***

15

303901

IBAN

*** Created ***

16

303901

Cntrl Addr.Admn

*** Created ***

17

303901

Cntrl Addr.Admn

*** Created ***

18

303901

Cntrl Addr.Admn

*** Created ***

19

303901

Cntrl Addr.Admn

*** Created ***

20

Sheet1

After the macro in worksheet Sheet1:

Excel 2007

A

B

C

D

E

F

G

H

I

J

1

Title A

Title B

Title C

Title D

Vendor

Changed By

Field Name

Company Code

Purch. Organization

New value

2

300874

Confirm.status

3

300874

Name

4

300874

Bank Details

*** Created ***

5

300874

Chk double inv.

2000

6

300874

Confirm.status

7

300874

Name

8

300874

IBAN

*** Created ***

9

10

11

12

13

14

15

16

17

18

19

20

Sheet1

After the macro in a new worksheet Created:

Excel 2007

A

B

C

D

E

F

G

H

I

J

1

Title A

Title B

Title C

Title D

Vendor

Changed By

Field Name

Company Code

Purch. Organization

New value

2

9

303901

Confirm.status

3

10

303901

ConfirmSt (CCd)

1000

4

11

303901

Bank Details

*** Created ***

5

12

303901

Company code data

1000

*** Created ***

6

13

303901

General data

*** Created ***

7

14

303901

Purchasing Data

1000

*** Created ***

8

15

303901

IBAN

*** Created ***

9

16

303901

Cntrl Addr.Admn

*** Created ***

10

17

303901

Cntrl Addr.Admn

*** Created ***

11

18

303901

Cntrl Addr.Admn

*** Created ***

12

19

303901

Cntrl Addr.Admn

*** Created ***

13

Created

Please TEST this FIRST in a COPY of your workbook (always make a backup copy before trying new code, you never know what you might lose).

Code:

Option Explicit
Sub GetCreatedV2()
' hiker95, 09/26/2013
' http://www.mrexcel.com/forum/excel-questions/728755-i-dont-really-understand-macros-visual-basic-applications.html
Dim w1 As Worksheet, wc As Worksheet, rng As Range
Dim r As Long, lr As Long, nr As Long, lc As Long, n As Long, nn As Long
Application.ScreenUpdating = False
Set w1 = Worksheets("Sheet1")
lr = w1.Cells(Rows.Count, 5).End(xlUp).Row
lc = w1.Cells(1, Columns.Count).End(xlToLeft).Column
If Not Evaluate("ISREF(Created!A1)") Then Worksheets.Add(After:=w1).Name = "Created"
Set wc = Worksheets("Created")
wc.UsedRange.ClearContents
wc.Cells(1, 1).Resize(, lc).Value = w1.Cells(1, 1).Resize(, lc).Value
For r = 2 To lr
  n = Application.CountIf(w1.Columns(5), w1.Cells(r, 5).Value)
  If n > 2 Then
    Set rng = w1.Range("J" & r & ":J" & r + n - 1)
    nn = Application.CountIf(rng, "*** Created ***")
    If nn > 2 Then
      nr = wc.Range("J" & Rows.Count).End(xlUp).Offset(1).Row
      wc.Cells(nr, 1).Resize(r + n - 1, lc).Value = w1.Cells(r, 1).Resize(r + n - 1, lc).Value
      w1.Cells(r, 1).Resize(r + n - 1, lc).ClearContents
    End If
  End If
  r = r + n - 1
Next r
On Error Resume Next
w1.Range("E2:E" & lr).SpecialCells(xlCellTypeBlanks).EntireRow.Delete
On Error GoTo 0
With wc
  .Columns.AutoFit
  .Activate
End With
Application.ScreenUpdating = True
End Sub

Before you use the macro with Excel 2007 or newer, save your workbook, Save As, a macro enabled workbook with the file extension .xlsm

Then run the GetCreatedV2 macro.

EXCELlant · Sep 29, 2013

Hi Hiker,

Yes thats exactly what Im after! thank you so much for your help and patience!

Thanks again!

hiker95 · Sep 29, 2013

Excellent,

Thanks for the feedback.

You are very welcome. Glad I could help.

And, come back anytime.

i dont really understand macros/vba

EXCELlant

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