How to arrange data accordingly from different excel worksheet?

[azrul94]

Dear all,
Sorry for asking this question because I'm very new in understanding excel and I'm not a computer expertise.
I was given a task which contains about 20 thousands of data and have to arrange it accordingly to its ID.
I'm not very good at the words in excel so much, so I here i attach the example of what I have to do.

Excel 1

	A	B
1	ID	FUNCTION
2	S1
3	S2
4	S6
5	S10
6	S10
7	S20
8	S21
9	S22
10	S22
11	S23

<tbody>
</tbody>

Excel 2

	A	B	C
1	ID	NAME	FUNCTION
2	S1	SAM	SLEEP
3	S2	LILY	WALK
4	S3	SIM	SPEAK
5	S5	ROBERT	RUN
6	S7	WILLIAM	SWIM
7	S10	BETTY	EAT
8	S11	ANNA	CYCLING
9	S12	DANNY	ANGRY
10	S23	DORY	SAD

<tbody>
</tbody>

As you can see, the data that i need to transfer and arrange accordingly from Excel 2 to Excel 1 is the FUNCTION. But not all ID in Excel 1 is in Excel 2, same goes to not all ID in Excel 2 is in Excel 1. In Excel 1 the ID can be redundant, example: A5 with A6 and A9 with A10. Moreover, NAME are not required in Excel 1.

The result that I should get by transferring and arranging the data are as follows:

Excel 1

	A	B
1	ID	FUNCTION
2	S1	SLEEP
3	S2	WALK
4	S6	NA
5	S10	EAT
6	S10
7	S20	NA
8	S21	NA
9	S22	NA
10	S22
11	S23	SAD

<tbody>
</tbody>

The NA stands for not available. When the data comes to the redundant there will be blank space as example: A6 and A10. My data came in bulk that already consume my time for copy and paste one-by-one. If anyone could help me to sort this out by using any formula or anything? Im sorry for troubling you guys. If there is already thread like this can you guys link it?
Thank you so much.

 

[hiker95]

azrul94,

Welcome to the MrExcel forum.

Here is a macro solution for you to consider that is based on your three flat text displays.


Please TEST this FIRST in a COPY of your workbook (always make a backup copy before trying new code, you never know what you might lose).

1. Copy the below code
2. Open your NEW workbook
3. Press the keys ALT + F11 to open the Visual Basic Editor
4. Press the keys ALT + I to activate the Insert menu
5. Press M to insert a Standard Module
6. Where the cursor is flashing, paste the code
7. Press the keys ALT + Q to exit the Editor, and return to Excel
8. To run the macro from Excel press ALT + F8 to display the Run Macro Dialog. Double Click the macro's name to Run it.

Sub azrul94()
' hiker95, 09/08/2017, ME1021885
Application.ScreenUpdating = False
Dim w1 As Worksheet, w2 As Worksheet
Dim r As Range, a As Range, rng As Range, n As Long
Set w1 = Sheets("Excel 1")
Set w2 = Sheets("Excel 2")
With w1
  For Each r In .Range("A2", .Range("A" & Rows.Count).End(xlUp))
    Set rng = .Range("A2:A" & r.Row)
    n = Application.CountIf(rng, r)
    If n > 1 Then
      'do nothing
      GoTo Continue
    Else
      Set a = w2.Columns(1).Find(r.Value, LookAt:=xlWhole)
      If a Is Nothing Then
        r.Offset(, 1) = "NA"
      ElseIf Not a Is Nothing Then
        r.Offset(, 1).Value = a.Offset(, 2).Value
      End If
    End If
Continue:
  Next r
End With
Application.ScreenUpdating = True
End Sub

Before you use the macro with Excel 2007 or newer, save your workbook, Save As, a macro enabled workbook with the file extension .xlsm, and, answer the "do you want to enable macros" question as "yes" or "OK" (depending on the button label for your version of Excel) the next time you open your workbook.

Then run the azrul94 macro.