Patient List with relational tables (one-to-many relationship) in Excel?

joeystraw

New Member
Joined
Feb 2, 2021
Messages
3
Office Version
  1. 365
  2. 2019
  3. 2010
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I have a list of patients in a Excel table with various headers (admit date, length of stay, discharge date, demographic info, etc.) but have additional data for each patient that needs to be documented and related to each patient record (row). Each patient can have multiple records of specialized consultations. Each patient has a unique identifier but I need to be able to enter these consultations as they occur including date, type of consultation, and recommendations. This is easily done in a database such as Access but can Excel provide this function and if so, how to create the relationships and how to enter data as it occurs? I am using Excel 2016 on a Windows 10 machine.
Test Workbook.xlsx
ABCDEFGHIJKLMNOPQRSTUV
1Parent TableChild Tables
2IDLast NameFirst NameDate of BirthAdmit DateDischarge DateIDType ConsultationDateIDType ConsultationDateIDType ConsultationDateIDType ConsultationDate
312218DelacruzCLAUDIA4/19/19958/23/20199/30/202112218Neurology9/1/201932548Pulmonology12/4/202098554Cardiology2/5/202198554Pulmonology3/2/2021
432548FryeANDREA9/8/198910/23/20201/30/202112218Endocrinology10/5/201932548Surgery1/6/202198554Pulmonology3/2/202198554Cardiology2/5/2021
535481HensleyAMBER7/21/198410/23/202012/1/202112218Neurology9/15/202032548Orthopedics1/25/2021
698554NixonSANDY5/26/202412/3/20204/30/202112218Podiatry7/5/2020
712556ShepardMARTHA11/14/198510/22/20202/1/2021
868451MedinaATIYA9/17/198510/22/20203/31/2021
925117HinesDOMINIQUE2/24/19898/13/20201/1/2021
1095845McfarlandMARILYN6/20/197110/8/202010/31/2020
1177478BrayJENNIFER2/3/19821/13/20206/30/2021
1236551GilbertSHIRA8/13/198412/24/20203/15/2021
1346163FrancoRENA4/3/197210/15/201912/1/2020
Sheet1
 

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Hi JoeyStraw,

I'm not sure how workable a table per patient would be so why not have a single table with all the patient keys?

The queries would be the tricky part which you'd need to build. Something like this for "Show me all consultations for a given patient Id".

JoeyStraw2.xlsx
ABCDEFGHIJKLMNO
1Parent TableChild TableQuery
2IDLast NameFirst NameDate of BirthAdmit DateDischarge DateIDType ConsultationDateIDNameConsultationsDate
312218DelacruzCLAUDIA4/19/19958/23/20199/30/202112218Neurology9/1/201932548Andrea FryePulmonology04-Dec-20
432548FryeANDREA9/8/198910/23/20201/30/202112218Endocrinology10/5/2019Surgery06-Jan-21
535481HensleyAMBER7/21/198410/23/202012/1/202112218Neurology9/15/2020Orthopedics25-Jan-21
698554NixonSANDY5/26/202412/3/20204/30/202112218Podiatry7/5/2020  
712556ShepardMARTHA11/14/198510/22/20202/1/202132548Pulmonology12/4/2020  
868451MedinaATIYA9/17/198510/22/20203/31/202132548Surgery1/6/2021  
925117HinesDOMINIQUE2/24/19898/13/20201/1/202132548Orthopedics1/25/2021  
1095845McfarlandMARILYN6/20/197110/8/202010/31/202098554Cardiology2/5/2021  
1177478BrayJENNIFER2/3/19821/13/20206/30/202198554Pulmonology3/2/2021  
1236551GilbertSHIRA8/13/198412/24/20203/15/202198554Pulmonology3/2/2021  
1346163FrancoRENA4/3/197210/15/201912/1/202098554Cardiology2/5/2021  
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Sample
Cell Formulas
RangeFormula
M3M3=PROPER(INDEX($C$3:$C$9999,MATCH($L$3,$A3:$A9999,0))&" "&INDEX($B$3:$B$9999,MATCH($L$3,$A$3:$A$9999,0)))
N3:N19N3=IFERROR(INDEX($I$3:$I$9999,AGGREGATE(15,6,ROW($I$3:$I$9999)-ROW($I$2)/($H$3:$H$9999=$L$3),ROW()-ROW($N$2))),"")
O3:O19O3=IFERROR(INDEX($J$3:$J$9999,AGGREGATE(15,6,ROW($I$3:$I$9999)-ROW($I$2)/($H$3:$H$9999=$L$3),ROW()-ROW($N$2))),"")
 
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