Tips for condensing information

[megwallace246]

Hi all, I'm new to the forum. My name is Meagan.

I have an issue I'm wondering if someone can help me out with. I work at a non profit organization where navigators help patients with their healthcare and call Medicaid for them, etc. We have an excel spreadsheet where we enter information containing the site name we visited to talk with the patients, the date, patient navigator name, the age group of the patient, and what level the patient was at...that means the amount of time we spent helping them. Level 1 is 0-15 minutes, level 2 is 16-30, level 3 is 31-45, etc etc. My supervisor wants a way to condense the age of the patients, the level they were at and what location they were from, in a way that takes up less space in the spreadsheet. She was wondering if a pivot table would work but she's not sure. With the brief information I've given you, does anyone have any suggestions for me? It would help quite a lot.

Thank you!

 

[63falcondude]

For the level part, you can make a small table like this in column A-B below:

	A	B	C	D	E
1	Time	Level		Time	Level
2	0	Level 1		20	Level 2
3	16	Level 2
4	31	Level 3
5	46	Level 4

<tbody>
</tbody>

Then call upon it for the level. E2 =LOOKUP(D2,$A$2:$A$5,$B$2:$B$5)