dynamic formula help - supply multiple variables and process row by row

B

BrettJH

New Member
Joined
Jul 20, 2023
Messages
5
Office Version
  1. 365
Platform
  1. Windows
Hi,

Hoping someone can help or point me in the right direction!
I have a complex formula which essentially takes 7 input values and performs a calculation.

The goal of the formula is to calcuclate full or partial salaries for a given month based on multiple criteria. I would like to provide the critera as variables, so far I've named the variables:
  • EmpID - the Employee ID from Column C is passed to the CompForecast lambda function to Filter the Compensation table and determine the Comp amount for the given month
  • cMnth - is the date of the current month
  • StartDate - the Employee Starting date Column I is used to determine when the Employee started and determines Comp for the days
  • EndDate - Column J same concept as StartDate, but calculates when the Employment ended
  • Leave - indicates employee had a type of unpaid leave which should be excluded
  • The LeaveStart and LeaveEnd dates work similar to Start/EndDates as above and determine the Comp for the period
I have the formula working in a single cell passing arguments to a condensed version that uses 3 lambda functions, CompForecast, MonthlySalary and LeaveCalculator to produce the correct results, Columns AA:AC
As the number of Employees will change I would like to make it dynamic to spill down for all employees and across for all dates in the current FY but I don't understand how to pass multiple ranges as named variables and have the formula process row by row.

A Simplified version of the source data looks like, with expected output in AA:AC:

Cell X11 shows the full expanded formula but includes the function CompForecast
Cell Y11 contains the condensed formula

Dynamic Query.xlsx
BCDEFGHIJKLMNOPQRSTUVWXYZAAABAC
3These are the correct values - I would like to make the formula dynamic to spill down and if possible also across
4
5Names/IDs vary over time - data is imported via PowerQuery01/05/2023
6
7Variables:EmpIDStartDateEndDateLeaveLeaveStartLeaveEndcMnth
8
9Employee NameEmployee No.Yet to StartDeptTitleActivityEmailStart DateEnd DateLoSHoursP statusP StartP EndEmp ContCo contLeave typeLeave StartLeave EndComp DateAnn SalaryFull Monthly formulaCondensed Monthly formula31-May-2330-Jun-2331-Jul-23
10
11Joe Bloggs10307-Oct-19-SAB05-May-2315-Jul-2301-Jan-2329000311.84311.84311.840.011,247.32
12John Doe10030-Mar-20-UPL10-Jul-2331-Aug-2301-Jan-23310002,583.332,583.33750.01
13Jane Smith10129-Aug-1715-Jul-23--01-Jul-23460003,333.333,333.331,916.67
14Richard Roe102Yet to start01-Jun-23---01-Jan-23400000.003,333.333,333.33
Formula Help
Cell Formulas
RangeFormula
X11X11=LET(EmpID, $C11,Empstart,$I11, EmpEnd, $J11,Leave,$R11,LeaveStart,$S11,LeaveEnd,$T11,cMnth, AA$9, Salary, CompForecast(EmpID,cMnth), x, IF(Leave<>"", IF(AND(EOMONTH(LeaveStart,0)=cMnth,EOMONTH(LeaveEnd,0)=cMnth), Salary * SUM(DAY(LeaveStart)-1,DAY(cMnth)-DAY(LeaveEnd))/DAY(cMnth)+0.01, IF(AND(EOMONTH(LeaveStart,0)<=cMnth,EOMONTH(LeaveEnd,0)>=cMnth), IF(EOMONTH(LeaveStart, 0) = EOMONTH(cMnth, 0), Salary * (DAY(LeaveStart) - 1) / DAY(cMnth) + 0.01, IF(EOMONTH(LeaveEnd, 0) = cMnth, Salary * (DAY(cMnth) - DAY(LeaveEnd)) / DAY(cMnth) + 0.01, 0.01) ), IF(AND(EOMONTH(Empstart,0)=cMnth, EOMONTH(EmpEnd,0)=cMnth), Salary * (DAY(EmpEnd)-(DAY(Empstart)-1))/DAY(cMnth), IF(EOMONTH(Empstart,0)=cMnth, Salary * ((DAY(Empstart)-1-DAY(EOMONTH(Empstart,0)))/-DAY(EOMONTH(Empstart,0))), IF(EOMONTH(EmpEnd,0)=cMnth, Salary * (DAY(EmpEnd)/(cMnth-(EOMONTH(cMnth,-1)+1))), IF(AND(Empstart<cMnth,OR(EmpEnd=0,EOMONTH(EmpEnd,0)>=cMnth)), Salary, 0) ) ) ) ) ), IF(AND(EOMONTH(Empstart,0)=cMnth, EOMONTH(EmpEnd,0)=cMnth), Salary * (DAY(EmpEnd)-(DAY(Empstart)-1))/DAY(cMnth), IF(EOMONTH(Empstart,0)=cMnth, Salary * ((DAY(Empstart)-1-DAY(EOMONTH(Empstart,0)))/-DAY(EOMONTH(Empstart,0))), IF(EOMONTH(EmpEnd,0)=cMnth, Salary * (DAY(EmpEnd)/(cMnth-(EOMONTH(cMnth,-1)+1))), IF(AND(Empstart<cMnth,OR(EmpEnd=0,EOMONTH(EmpEnd,0)>=cMnth)), Salary, 0) ) ) ) ),x)
Y11Y11=LET(EmpID, $C11,Empstart,$I11, EmpEnd, $J11,Leave,$R11,LeaveStart,$S11,LeaveEnd,$T11,cMnth, AA$9, Salary,CompForecast(EmpID,cMnth), Output, IF(Leave<>"", IF(AND(EOMONTH(LeaveStart,0)=cMnth,EOMONTH(LeaveEnd,0)=cMnth), Salary * SUM(DAY(LeaveStart)-1,DAY(cMnth)-DAY(LeaveEnd))/DAY(cMnth)+0.01, IF(AND(EOMONTH(LeaveStart,0)<=cMnth,EOMONTH(LeaveEnd,0)>=cMnth), LeaveCalculator(LeaveStart,LeaveEnd,cMnth,Salary), MonthlySalary(Empstart,EmpEnd,cMnth,Salary) ) ), MonthlySalary(Empstart,EmpEnd,cMnth,Salary) ),Output)
AA11:AC11,AA12:AB14AA11=LET(EmpID, $C11,Empstart,$I11, EmpEnd, $J11,Leave,$R11,LeaveStart,$S11,LeaveEnd,$T11,cMnth, AA$9, Salary,CompForecast(EmpID,cMnth), Output, IF(Leave<>"", IF(AND(EOMONTH(LeaveStart,0)=cMnth,EOMONTH(LeaveEnd,0)=cMnth), Salary * SUM(DAY(LeaveStart)-1,DAY(cMnth)-DAY(LeaveEnd))/DAY(cMnth)+0.01, IF(AND(EOMONTH(LeaveStart,0)<=cMnth,EOMONTH(LeaveEnd,0)>=cMnth), LeaveCalculator(LeaveStart,LeaveEnd,cMnth,Salary), MonthlySalary(Empstart,EmpEnd,cMnth,Salary) ) ), MonthlySalary(Empstart,EmpEnd,cMnth,Salary) ),Output)
AC12:AC14AC12=LET(EmpID, $C12,Empstart,$I12, EmpEnd, $J12,Leave,$R12,LeaveStart,$S12,LeaveEnd,$T12,cMnth, AC$9, Salary, CompForecast(EmpID,cMnth), x, IF(Leave<>"", IF(AND(EOMONTH(LeaveStart,0)=cMnth,EOMONTH(LeaveEnd,0)=cMnth), Salary * SUM(DAY(LeaveStart)-1,DAY(cMnth)-DAY(LeaveEnd))/DAY(cMnth)+0.01, IF(AND(EOMONTH(LeaveStart,0)<=cMnth,EOMONTH(LeaveEnd,0)>=cMnth), IF(EOMONTH(LeaveStart, 0) = EOMONTH(cMnth, 0), Salary * (DAY(LeaveStart) - 1) / DAY(cMnth) + 0.01, IF(EOMONTH(LeaveEnd, 0) = cMnth, Salary * (DAY(cMnth) - DAY(LeaveEnd)) / DAY(cMnth) + 0.01, 0.01) ), IF(AND(EOMONTH(Empstart,0)=cMnth, EOMONTH(EmpEnd,0)=cMnth), Salary * (DAY(EmpEnd)-(DAY(Empstart)-1))/DAY(cMnth), IF(EOMONTH(Empstart,0)=cMnth, Salary * ((DAY(Empstart)-1-DAY(EOMONTH(Empstart,0)))/-DAY(EOMONTH(Empstart,0))), IF(EOMONTH(EmpEnd,0)=cMnth, Salary * (DAY(EmpEnd)/(cMnth-(EOMONTH(cMnth,-1)+1))), IF(AND(Empstart<cMnth,OR(EmpEnd=0,EOMONTH(EmpEnd,0)>=cMnth)), Salary, 0) ) ) ) ) ), IF(AND(EOMONTH(Empstart,0)=cMnth, EOMONTH(EmpEnd,0)=cMnth), Salary * (DAY(EmpEnd)-(DAY(Empstart)-1))/DAY(cMnth), IF(EOMONTH(Empstart,0)=cMnth, Salary * ((DAY(Empstart)-1-DAY(EOMONTH(Empstart,0)))/-DAY(EOMONTH(Empstart,0))), IF(EOMONTH(EmpEnd,0)=cMnth, Salary * (DAY(EmpEnd)/(cMnth-(EOMONTH(cMnth,-1)+1))), IF(AND(Empstart<cMnth,OR(EmpEnd=0,EOMONTH(EmpEnd,0)>=cMnth)), Salary, 0) ) ) ) ),x)


the formulas for the named lambda functions are:

Dynamic Query.xlsx
BC
19Lambda Named Functions
20CompForecast=LAMBDA(EmpID,cMnth, FILTER(Comp[Rate],(Comp[ID]=EmpID)*(Comp[Date]=MAXIFS(Comp[Date],Comp[ID],EmpID,Comp[Date],"<="&cMnth)),0)/12)
21
22LeaveCalculator=LAMBDA(LeaveStart,LeaveEnd,cMnth,Salary,IF(EOMONTH(LeaveStart, 0) = EOMONTH(cMnth, 0), Salary * (DAY(LeaveStart) - 1) / DAY(cMnth) + 0.01, IF(EOMONTH(LeaveEnd, 0) = cMnth, Salary * (DAY(cMnth) - DAY(LeaveEnd)) / DAY(cMnth) + 0.01, 0.01)))
23
24MonthlySalary=LAMBDA(EmpStart,EmpEnd,cMnth,Salary,IF(AND(EOMONTH(EmpStart, 0) = cMnth, EOMONTH(EmpEnd, 0) = cMnth), Salary * (DAY(EmpEnd) - (DAY(EmpStart) - 1)) / DAY(cMnth), IF(EOMONTH(EmpStart, 0) = cMnth, Salary * ((DAY(EmpStart) - 1 - DAY(EOMONTH(EmpStart, 0))) / -DAY(EOMONTH(EmpStart, 0))), IF(EOMONTH(EmpEnd, 0) = cMnth, Salary * (DAY(EmpEnd) / (cMnth - (EOMONTH(cMnth, -1) + 1))), IF(AND(EmpStart < cMnth, OR(EmpEnd = 0, EOMONTH(EmpEnd, 0) >= cMnth)), Salary, 0)))))
Formula Help
 

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