# Absence Calculation

#### delosdinh

##### New Member
Hi

I'm am going to do some reports about employee absences. For example, absences per month, absence rate per month and cost of absence per month.

My data set looks like this (*calculated using excel, converting to full time days):

 Employee ID Department Employment Type Status Employment Start Date Employment End Date Absent Start Date Absent To Date Absent Quantity Absent Unit Absent in Days* Reason Contracted Hours/Week Rate 123 B Full Time Terminated 1/02/2020 1/12/2021 30/05/2021 2/06/2021 4 Days 4 Annual 38 \$20 321 C Part Time Active 6/05/2000 12/08/2021 12/08/2021 5 Hours 0.6579 Sick 20 \$19 456 C Casual Active 5/08/1992 29/11/2021 1/01/2022 33 Days 33 Long Service 0 \$30 888 A Part Time Terminated 20/2/2000 20/04/2022 31/03/2022 1/04/2022 8 Hours 1.053 Sick 16 \$40

As you can see, it's very diverse dataset. How would I be able to calculate total absences per month when some absences are spread between one or more months. Also, for the last example, they techniquely work 4 hours a day so the 8 hours leave is spread between 2 months here, 4 per month for the employee, unfortunately my dataset doesn't show contracted hours per day.

I might be overcomplicating this. But it's a very complex dataset. How would I calculate all absenteeism from 1/06/2021 to 30/06/02022 per month, or even 12 months year end?

Example of what I want:
 Month Number of Absences Number of Absences by Department A Number of Absences by Department B Number of Absences by Department C June 2021 July 2021 August 2021

Thanks

### Excel Facts

Create a Pivot Table on a Map
If your data has zip codes, postal codes, or city names, select the data and use Insert, 3D Map. (Found to right of chart icons).

Replies
12
Views
285
Replies
2
Views
340
Replies
3
Views
228
Replies
2
Views
189
Replies
17
Views
405

1,182,202
Messages
5,934,245
Members
436,938
Latest member
Mthalaj

### We've detected that you are using an adblocker.

We have a great community of people providing Excel help here, but the hosting costs are enormous. You can help keep this site running by allowing ads on MrExcel.com.
Allow Ads at MrExcel

### Which adblocker are you using?

Follow these easy steps to disable AdBlock

1)Click on the icon in the browser’s toolbar.
2)Click on the icon in the browser’s toolbar.
2)Click on the "Pause on this site" option.
Go back

### Disable AdBlock Plus

Follow these easy steps to disable AdBlock Plus

1)Click on the icon in the browser’s toolbar.
2)Click on the toggle to disable it for "mrexcel.com".
Go back

### Disable uBlock Origin

Follow these easy steps to disable uBlock Origin

1)Click on the icon in the browser’s toolbar.
2)Click on the "Power" button.
3)Click on the "Refresh" button.
Go back

### Disable uBlock

Follow these easy steps to disable uBlock

1)Click on the icon in the browser’s toolbar.
2)Click on the "Power" button.
3)Click on the "Refresh" button.
Go back