Conditional Formatting question

A

AlstarOC

New Member
Joined
Dec 21, 2010
Messages
4
Hello!!
I have built (with help) a spreadsheet that tracks different expiry dates, for training tickets, driver's licenses, course renewals etc...
I would like to try and add a birthday alert, or conditional formatting to highlight birthdays, using the driver's license expiry date.
But, because I am tracking expiry dates by day-month-year, I can't figure out how to conditionally format using the day and month only, not including the year. So, This is what I would like to do: If my driver's license expires on 19-May-2016, this cell would highlight pink on May 19th of every year.
Is this possible?
Thanks!!:p
 

Excel Facts

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Ctrl+1 (the number one) will open the Format dialog for whatever is selected.
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This macro will work when run manually for a defined range
Code: 
Sub Birthdays()
Dim c As Range
MyDate = Format(Now(), "mm/dd")
With Range("A1:A4").Interior
        .Pattern = xlNone
        .TintAndShade = 0
        .PatternTintAndShade = 0
End With
For Each c In Range("A1:A4")
If Format(c, "mm/dd") = MyDate Then
    With c.Interior
        .Pattern = xlSolid
        .PatternColorIndex = xlAutomatic
        .ThemeColor = xlThemeColorAccent2
        .TintAndShade = 0.799981688894314
        .PatternTintAndShade = 0
    End With
End If
Next c
End Sub

You could set it up to run when the workbook is opened, but it would need modifications
 
Upvote 0
Probably going to shock you here, but I am not confident in my macro recording skills...I just tried, I don't get it. lol
I take it there is no simple rule I could set?
 
Upvote 0
No need to record a macro.

What columns are your dates in and does the length of this list change?
 
Upvote 0
Sorry for the crude example, this is how it looks, columns running from A-H, and yes, names get added and deleted quite often. Right now, I have about 167 people on this list, in column C. (names deleted) Notice, that the Driver's License date is only column J, that is the only column I would use for the birthday reminder.

<TABLE style="WIDTH: 632pt; BORDER-COLLAPSE: collapse" border=0 cellSpacing=0 cellPadding=0 width=842><COLGROUP><COL style="WIDTH: 16pt; mso-width-source: userset; mso-width-alt: 768" span=2 width=21><COL style="WIDTH: 94pt; mso-width-source: userset; mso-width-alt: 4571" width=125><COL style="WIDTH: 59pt; mso-width-source: userset; mso-width-alt: 2889" width=79><COL style="WIDTH: 61pt; mso-width-source: userset; mso-width-alt: 2962" width=81><COL style="WIDTH: 59pt; mso-width-source: userset; mso-width-alt: 2889" width=79><COL style="WIDTH: 57pt; mso-width-source: userset; mso-width-alt: 2779" width=76><COL style="WIDTH: 54pt; mso-width-source: userset; mso-width-alt: 2633" span=5 width=72><TBODY><TR style="HEIGHT: 21.75pt; mso-height-source: userset" height=29><TD style="BORDER-BOTTOM: #a5a5a5 0.5pt solid; BORDER-LEFT: #a5a5a5 0.5pt solid; BACKGROUND-COLOR: #ddd9c3; WIDTH: 16pt; HEIGHT: 21.75pt; BORDER-TOP: #a5a5a5 0.5pt solid; BORDER-RIGHT: #a5a5a5 0.5pt solid" class=xl67 height=29 width=21>O</TD><TD style="BORDER-BOTTOM: #a5a5a5 0.5pt solid; BORDER-LEFT: #a5a5a5; BACKGROUND-COLOR: #ddd9c3; WIDTH: 16pt; BORDER-TOP: #a5a5a5 0.5pt solid; BORDER-RIGHT: #a5a5a5 0.5pt solid" class=xl67 width=21>M</TD><TD style="BORDER-BOTTOM: #a5a5a5 0.5pt solid; BORDER-LEFT: #a5a5a5; BACKGROUND-COLOR: #ddd9c3; WIDTH: 94pt; BORDER-TOP: #a5a5a5 0.5pt solid; BORDER-RIGHT: #a5a5a5 0.5pt solid" class=xl75 width=125>Name</TD><TD style="BORDER-BOTTOM: #a5a5a5 0.5pt solid; BORDER-LEFT: #a5a5a5; BACKGROUND-COLOR: #ddd9c3; WIDTH: 59pt; BORDER-TOP: #a5a5a5 0.5pt solid; BORDER-RIGHT: #a5a5a5 0.5pt solid" class=xl75 width=79>Orientation Taken Date</TD><TD style="BORDER-BOTTOM: #a5a5a5 0.5pt solid; BORDER-LEFT: #a5a5a5; BACKGROUND-COLOR: #ddd9c3; WIDTH: 61pt; BORDER-TOP: #a5a5a5 0.5pt solid; BORDER-RIGHT: #ece9d8" class=xl79 width=81>Hire Date</TD><TD style="BORDER-BOTTOM: #a5a5a5 0.5pt solid; BORDER-LEFT: #ece9d8 1pt; BACKGROUND-COLOR: #ddd9c3; WIDTH: 59pt; BORDER-TOP: #a5a5a5 0.5pt solid; BORDER-RIGHT: #a5a5a5 0.5pt solid" class=xl68 width=79>FirstAIDDate Expiry</TD><TD style="BORDER-BOTTOM: #a5a5a5 0.5pt solid; BORDER-LEFT: #a5a5a5; BACKGROUND-COLOR: #ddd9c3; WIDTH: 57pt; BORDER-TOP: #a5a5a5 0.5pt solid; BORDER-RIGHT: #a5a5a5 0.5pt solid" class=xl70 width=76>H2SDate Expiry </TD><TD style="BORDER-BOTTOM: #a5a5a5 0.5pt solid; BORDER-LEFT: #a5a5a5; BACKGROUND-COLOR: #ddd9c3; WIDTH: 54pt; BORDER-TOP: #a5a5a5 0.5pt solid; BORDER-RIGHT: #a5a5a5 0.5pt solid" class=xl70 width=72>WHMIS Expiry Date</TD><TD style="BORDER-BOTTOM: #a5a5a5 0.5pt solid; BORDER-LEFT: #a5a5a5; BACKGROUND-COLOR: #ddd9c3; WIDTH: 54pt; BORDER-TOP: #a5a5a5 0.5pt solid; BORDER-RIGHT: #a5a5a5 0.5pt solid" class=xl70 width=72>TDG Expiry Date</TD><TD style="BORDER-BOTTOM: #a5a5a5 0.5pt solid; BORDER-LEFT: #a5a5a5; BACKGROUND-COLOR: #ddd9c3; WIDTH: 54pt; BORDER-TOP: #a5a5a5 0.5pt solid; BORDER-RIGHT: #a5a5a5 0.5pt solid" class=xl70 width=72>DriverLicense Expiry Date </TD><TD style="BORDER-BOTTOM: #a5a5a5 0.5pt solid; BORDER-LEFT: #a5a5a5; BACKGROUND-COLOR: #ddd9c3; WIDTH: 54pt; BORDER-TOP: #a5a5a5 0.5pt solid; BORDER-RIGHT: #a5a5a5 0.5pt solid" class=xl70 width=72>Drug Tested Taken Date</TD><TD style="BORDER-BOTTOM: #a5a5a5 0.5pt solid; BORDER-LEFT: #a5a5a5; BACKGROUND-COLOR: #ddd9c3; WIDTH: 54pt; BORDER-TOP: #a5a5a5 0.5pt solid; BORDER-RIGHT: #ece9d8 1pt" class=xl73 width=72>Fit test Taken Date</TD></TR><TR style="HEIGHT: 10.5pt; mso-height-source: userset" height=14><TD style="BORDER-BOTTOM: #a5a5a5 0.5pt solid; BORDER-LEFT: #a5a5a5 0.5pt solid; BACKGROUND-COLOR: transparent; HEIGHT: 10.5pt; BORDER-TOP: #a5a5a5; BORDER-RIGHT: #a5a5a5 0.5pt solid" class=xl65 height=14>f</TD><TD style="BORDER-BOTTOM: #a5a5a5 0.5pt solid; BORDER-LEFT: #a5a5a5; BACKGROUND-COLOR: transparent; BORDER-TOP: #a5a5a5; BORDER-RIGHT: #a5a5a5 0.5pt solid" class=xl65>C</TD><TD style="BORDER-BOTTOM: #a5a5a5 0.5pt solid; BORDER-LEFT: #a5a5a5; BACKGROUND-COLOR: transparent; WIDTH: 94pt; BORDER-TOP: #a5a5a5; BORDER-RIGHT: #a5a5a5 0.5pt solid" class=xl76 width=125> </TD><TD style="BORDER-BOTTOM: #a5a5a5 0.5pt solid; BORDER-LEFT: #a5a5a5; BACKGROUND-COLOR: transparent; WIDTH: 59pt; BORDER-TOP: #a5a5a5; BORDER-RIGHT: #a5a5a5 0.5pt solid" class=xl78 width=79>08-Apr-10</TD><TD style="BORDER-BOTTOM: #a5a5a5 0.5pt solid; BORDER-LEFT: #a5a5a5; BACKGROUND-COLOR: transparent; WIDTH: 61pt; BORDER-TOP: #a5a5a5; BORDER-RIGHT: #ece9d8" class=xl80 width=81>08-Apr-10</TD><TD style="BORDER-BOTTOM: #a5a5a5 0.5pt solid; BORDER-LEFT: #ece9d8 1pt; BACKGROUND-COLOR: transparent; WIDTH: 59pt; BORDER-TOP: #a5a5a5; BORDER-RIGHT: #a5a5a5 0.5pt solid" class=xl69 width=79>3-Aug-13</TD><TD style="BORDER-BOTTOM: #a5a5a5 0.5pt solid; BORDER-LEFT: #a5a5a5 0.5pt solid; WIDTH: 57pt; FONT-FAMILY: Tahoma; BACKGROUND: #ffc7ce; COLOR: windowtext; FONT-SIZE: 8pt; BORDER-TOP: #a5a5a5 0.5pt solid; FONT-WEIGHT: 400; BORDER-RIGHT: #a5a5a5 0.5pt solid; TEXT-DECORATION: none; mso-pattern: black none; text-underline-style: none; text-line-through: none" class=xl71 width=76>28-Mar-2011T</TD><TD style="BORDER-BOTTOM: #a5a5a5 0.5pt solid; BORDER-LEFT: #a5a5a5; BACKGROUND-COLOR: transparent; WIDTH: 54pt; BORDER-TOP: #a5a5a5; BORDER-RIGHT: #a5a5a5 0.5pt solid" class=xl71 width=72>8-Apr-13</TD><TD style="BORDER-BOTTOM: #a5a5a5 0.5pt solid; BORDER-LEFT: #a5a5a5; BACKGROUND-COLOR: transparent; WIDTH: 54pt; BORDER-TOP: #a5a5a5; BORDER-RIGHT: #a5a5a5 0.5pt solid" class=xl71 width=72>8-Apr-13</TD><TD style="BORDER-BOTTOM: #a5a5a5 0.5pt solid; BORDER-LEFT: #a5a5a5; BACKGROUND-COLOR: transparent; WIDTH: 54pt; BORDER-TOP: #a5a5a5; BORDER-RIGHT: #a5a5a5 0.5pt solid" class=xl71 width=72>5-Mar-15</TD><TD style="BORDER-BOTTOM: #a5a5a5 0.5pt solid; BORDER-LEFT: #a5a5a5; BACKGROUND-COLOR: transparent; WIDTH: 54pt; BORDER-TOP: #a5a5a5; BORDER-RIGHT: #a5a5a5 0.5pt solid" class=xl71 width=72>16-Apr-10</TD><TD style="BORDER-BOTTOM: #a5a5a5 0.5pt solid; BORDER-LEFT: #a5a5a5; BACKGROUND-COLOR: transparent; WIDTH: 54pt; BORDER-TOP: #a5a5a5; BORDER-RIGHT: #ece9d8 1pt" class=xl74 width=72>23-Jun-10</TD></TR><TR style="HEIGHT: 10.5pt; mso-height-source: userset" height=14><TD style="BORDER-BOTTOM: #a5a5a5 0.5pt solid; BORDER-LEFT: #a5a5a5 0.5pt solid; BACKGROUND-COLOR: transparent; HEIGHT: 10.5pt; BORDER-TOP: #a5a5a5; BORDER-RIGHT: #a5a5a5 0.5pt solid" class=xl65 height=14>f</TD><TD style="BORDER-BOTTOM: #a5a5a5 0.5pt solid; BORDER-LEFT: #a5a5a5; BACKGROUND-COLOR: transparent; BORDER-TOP: #a5a5a5; BORDER-RIGHT: #a5a5a5 0.5pt solid" class=xl65>J</TD><TD style="BORDER-BOTTOM: #a5a5a5 0.5pt solid; BORDER-LEFT: #a5a5a5; BACKGROUND-COLOR: transparent; WIDTH: 94pt; BORDER-TOP: #a5a5a5; BORDER-RIGHT: #a5a5a5 0.5pt solid" class=xl76 width=125> </TD><TD style="BORDER-BOTTOM: #a5a5a5 0.5pt solid; BORDER-LEFT: #a5a5a5; BACKGROUND-COLOR: transparent; WIDTH: 59pt; BORDER-TOP: #a5a5a5; BORDER-RIGHT: #a5a5a5 0.5pt solid" class=xl78 width=79>28-Dec-10</TD><TD style="BORDER-BOTTOM: #a5a5a5 0.5pt solid; BORDER-LEFT: #a5a5a5 0.5pt solid; WIDTH: 61pt; FONT-FAMILY: Tahoma; BACKGROUND: #92d050; COLOR: windowtext; FONT-SIZE: 8pt; BORDER-TOP: #a5a5a5 0.5pt solid; FONT-WEIGHT: 400; BORDER-RIGHT: #ece9d8; TEXT-DECORATION: none; mso-pattern: black none; text-underline-style: none; text-line-through: none" class=xl80 width=81>28-Dec-10</TD><TD style="BORDER-BOTTOM: #a5a5a5 0.5pt solid; BORDER-LEFT: #ece9d8 1pt; WIDTH: 59pt; FONT-FAMILY: Tahoma; BACKGROUND: red; COLOR: windowtext; FONT-SIZE: 8pt; BORDER-TOP: #a5a5a5 0.5pt solid; FONT-WEIGHT: 400; BORDER-RIGHT: #a5a5a5 0.5pt solid; TEXT-DECORATION: none; mso-pattern: black none; text-underline-style: none; text-line-through: none" class=xl69 width=79> </TD><TD style="BORDER-BOTTOM: #a5a5a5 0.5pt solid; BORDER-LEFT: #a5a5a5; BACKGROUND-COLOR: transparent; WIDTH: 57pt; BORDER-TOP: #a5a5a5; BORDER-RIGHT: #a5a5a5 0.5pt solid" class=xl71 width=76>12-Aug-13</TD><TD style="BORDER-BOTTOM: #a5a5a5 0.5pt solid; BORDER-LEFT: #a5a5a5; BACKGROUND-COLOR: transparent; WIDTH: 54pt; BORDER-TOP: #a5a5a5; BORDER-RIGHT: #a5a5a5 0.5pt solid" class=xl71 width=72>27-Dec-13</TD><TD style="BORDER-BOTTOM: #a5a5a5 0.5pt solid; BORDER-LEFT: #a5a5a5; BACKGROUND-COLOR: transparent; WIDTH: 54pt; BORDER-TOP: #a5a5a5; BORDER-RIGHT: #a5a5a5 0.5pt solid" class=xl71 width=72>27-Dec-13</TD><TD style="BORDER-BOTTOM: #a5a5a5 0.5pt solid; BORDER-LEFT: #a5a5a5 0.5pt solid; WIDTH: 54pt; FONT-FAMILY: Tahoma; BACKGROUND: #ffc000; COLOR: windowtext; FONT-SIZE: 8pt; BORDER-TOP: #a5a5a5 0.5pt solid; FONT-WEIGHT: 400; BORDER-RIGHT: #a5a5a5 0.5pt solid; TEXT-DECORATION: none; mso-pattern: black none; text-underline-style: none; text-line-through: none" class=xl71 width=72>DNH</TD><TD style="BORDER-BOTTOM: #a5a5a5 0.5pt solid; BORDER-LEFT: #a5a5a5; BACKGROUND-COLOR: transparent; WIDTH: 54pt; BORDER-TOP: #a5a5a5; BORDER-RIGHT: #a5a5a5 0.5pt solid" class=xl71 width=72>28-Dec-10</TD><TD style="BORDER-BOTTOM: #a5a5a5 0.5pt solid; BORDER-LEFT: #a5a5a5; BACKGROUND-COLOR: transparent; WIDTH: 54pt; BORDER-TOP: #a5a5a5; BORDER-RIGHT: #ece9d8 1pt" class=xl74 width=72>28-Dec-10</TD></TR><TR style="HEIGHT: 10.5pt; mso-height-source: userset" height=14><TD style="BORDER-BOTTOM: #a5a5a5 0.5pt solid; BORDER-LEFT: #a5a5a5 0.5pt solid; BACKGROUND-COLOR: transparent; HEIGHT: 10.5pt; BORDER-TOP: #a5a5a5; BORDER-RIGHT: #a5a5a5 0.5pt solid" class=xl65 height=14>f</TD><TD style="BORDER-BOTTOM: #a5a5a5 0.5pt solid; BORDER-LEFT: #a5a5a5; BACKGROUND-COLOR: transparent; BORDER-TOP: #a5a5a5; BORDER-RIGHT: #a5a5a5 0.5pt solid" class=xl65>J</TD><TD style="BORDER-BOTTOM: #a5a5a5 0.5pt solid; BORDER-LEFT: #a5a5a5; BACKGROUND-COLOR: transparent; WIDTH: 94pt; BORDER-TOP: #a5a5a5; BORDER-RIGHT: #a5a5a5 0.5pt solid" class=xl76 width=125> </TD><TD style="BORDER-BOTTOM: #a5a5a5 0.5pt solid; BORDER-LEFT: #a5a5a5; BACKGROUND-COLOR: transparent; WIDTH: 59pt; BORDER-TOP: #a5a5a5; BORDER-RIGHT: #a5a5a5 0.5pt solid" class=xl78 width=79>22-Feb-11</TD><TD style="BORDER-BOTTOM: #a5a5a5 0.5pt solid; BORDER-LEFT: #a5a5a5 0.5pt solid; WIDTH: 61pt; FONT-FAMILY: Tahoma; BACKGROUND: #92d050; COLOR: windowtext; FONT-SIZE: 8pt; BORDER-TOP: #a5a5a5 0.5pt solid; FONT-WEIGHT: 400; BORDER-RIGHT: #ece9d8; TEXT-DECORATION: none; mso-pattern: black none; text-underline-style: none; text-line-through: none" class=xl80 width=81>22-Feb-11</TD><TD style="BORDER-BOTTOM: #a5a5a5 0.5pt solid; BORDER-LEFT: #ece9d8 1pt; BACKGROUND-COLOR: transparent; WIDTH: 59pt; BORDER-TOP: #a5a5a5; BORDER-RIGHT: #a5a5a5 0.5pt solid" class=xl69 width=79>N/A</TD><TD style="BORDER-BOTTOM: #a5a5a5 0.5pt solid; BORDER-LEFT: #a5a5a5; BACKGROUND-COLOR: transparent; WIDTH: 57pt; BORDER-TOP: #a5a5a5; BORDER-RIGHT: #a5a5a5 0.5pt solid" class=xl71 width=76>N/A</TD><TD style="BORDER-BOTTOM: #a5a5a5 0.5pt solid; BORDER-LEFT: #a5a5a5; BACKGROUND-COLOR: transparent; WIDTH: 54pt; BORDER-TOP: #a5a5a5; BORDER-RIGHT: #a5a5a5 0.5pt solid" class=xl71 width=72>22-Feb-14</TD><TD style="BORDER-BOTTOM: #a5a5a5 0.5pt solid; BORDER-LEFT: #a5a5a5; BACKGROUND-COLOR: transparent; WIDTH: 54pt; BORDER-TOP: #a5a5a5; BORDER-RIGHT: #a5a5a5 0.5pt solid" class=xl71 width=72>22-Feb-14</TD><TD style="BORDER-BOTTOM: #a5a5a5 0.5pt solid; BORDER-LEFT: #a5a5a5; BACKGROUND-COLOR: transparent; WIDTH: 54pt; BORDER-TOP: #a5a5a5; BORDER-RIGHT: #a5a5a5 0.5pt solid" class=xl71 width=72>N/A</TD><TD style="BORDER-BOTTOM: #a5a5a5 0.5pt solid; BORDER-LEFT: #a5a5a5; BACKGROUND-COLOR: transparent; WIDTH: 54pt; BORDER-TOP: #a5a5a5; BORDER-RIGHT: #a5a5a5 0.5pt solid" class=xl71 width=72>22-Feb-11</TD><TD style="BORDER-BOTTOM: #a5a5a5 0.5pt solid; BORDER-LEFT: #a5a5a5; BACKGROUND-COLOR: transparent; WIDTH: 54pt; BORDER-TOP: #a5a5a5; BORDER-RIGHT: #ece9d8 1pt" class=xl74 width=72>22-Feb-11</TD></TR></TBODY></TABLE>
 
Upvote 0
Okay, I have assumed that there will always be a value in the Name column, C, for as long as there is data.

Open your workbook, save as a new version, just in case.
Hit Alt + F11 to open the Visual Basic Editor. Go to Insert - > Module.
Paste the following code into the window.
Close the Visual Basic Editor. Save the workbook.

To run the macro-

in 2003 go to Tools - > Macro -> Macros - > Click on the Macro name and choose run

in 2007 go to View -> Macros -> Click on the Macro name and choose run.

If all is well, save over your original workbook.

Code: 
Sub Birthdays()
Dim lastRow As Long
Dim c As Range

MyDate = Format(Now(), "mm/dd")
lastRow = Range("C" & Rows.Count).End(xlUp).Row
With Range("J2:J" & lastRow).Interior
        .Pattern = xlNone
        .TintAndShade = 0
        .PatternTintAndShade = 0
End With
For Each c In Range("J2:J" & lastRow)
If Format(c, "mm/dd") = MyDate Then
    With c.Interior
        .Pattern = xlSolid
        .PatternColorIndex = xlAutomatic
        .ThemeColor = xlThemeColorAccent2
        .TintAndShade = 0.799981688894314
        .PatternTintAndShade = 0
    End With
End If
Next c
End Sub
 
Upvote 0
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