COUNTIF for a variable range?

Fritz24

Board Regular
Joined
Sep 8, 2004
Messages
102
I need to create a formula that displays how many days a person has worked in a month, for the month to date. I'm getting my data from someone elses's spreadsheet (example below) so I can't really go in and change it as I'd like. Sample data from the spreadsheet:
Copy of New Scheduler Jan 05.xls
CDEFGHIJKLMNOPQRSTUVWXYZAAABACADAEAFAGAHAIAJAK
8D/O12.00-8.00D/O12.00-4.0012.00-8.009.00-5.00D/O8.00-4.008.00-4.008.00-4.008.00-4.008.00-4.00D/OD/O12.00-8.0012.00-8.00D/OholsholsholsD/O8.00-4.008.00-4.008.00-4.008.00-4.008.00-4.00D/OD/O9.00-5.008.00-4.308.00-4.309.00-5pmD/O1313
9D/OholsD/OholsholsholsD/Ohols8.00-4.008.00-4.008.00-4.008.00-4.00D/OD/O8.00-4.008.00-4.00D/O8.00-4.008.00-4.008.00-4.00D/O8.00-4.008.00-4.00holsholsholsD/OD/Ohols8.00-4.308.00-4.309.00-5pmD/O77
10D/OsickD/OsicksicksickD/OsicksicksicksicksickD/OD/OsicksickD/OsicksicksickD/OsicksicksicksicksickD/OD/Osick8.00-4.308.00-4.309.00-5pmD/O00
11D/O12.00-8.00D/Osick12.00-8.009.00-5.00D/O8.00-1.00holssick8.00-4.008.00-4.00D/OD/O12.00-8.00D/O12.00-8.0012.00-8.0012.00-8.009.00-5.00D/O8.00-4.00hols8.00-4.008.00-4.008.00-4.00D/OD/O9.00-5.008.00-4.308.00-4.309.00-5pmD/O1212
FULL TIMERS


Doing a COUNTIF of ("*-*") gives me the number of days worked for the whole month. However I need it for MTD. I've tried to build in a formula that uses NETWORKDAYS to calculate the figure, but if someone has holidays booked later in the month than today's date then it doesn't work.

Row 9 is an example. The total days worked should be 11 but my calculation has it as 7.

Any ideas on how I can get round this?
 

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Fergus

Well-known Member
Joined
Mar 10, 2004
Messages
1,174
Hi Fritz,

Given your present layout, with day 1 in col C and 33 ??? days to col AI put this formula in AJ8 and copy down: =COUNTIF($C8:INDIRECT("RC"&DAY(TODAY())+2,0),"*-*")

HTH
 

Fritz24

Board Regular
Joined
Sep 8, 2004
Messages
102
Did you mean -2 and not +2? When I use -2 it works, but for some reason not on all the columns. The calculation should actually be in column AF. I had a couple of hidden columns in the example I posted. I have taken them out though and it's still not working quite right.
 

Fergus

Well-known Member
Joined
Mar 10, 2004
Messages
1,174
Hi Fritz,

Which columns are hidden? Do you mean cols A & B? Your example shows cols C continuously through to AI, although in AI you always have D/O which I assumed meant Day Off. If column C has day 1 of the month then column AI becomes day 33!!

Because your day 1 starts in column 3 day n will occur in column n+2 hence the +2. Taking today as an example day 26 falls in column AB which if you change to R1C1 reference style (Tools > Options > General tab > settings) you will see is column 28. Thus the column no. is two greater than the day No.

HTH
 

Fritz24

Board Regular
Joined
Sep 8, 2004
Messages
102

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Columns AF - AI were hidden. They just contained other calculations I've been trying. The range of data I'm looking at is in columns C - AE.

Columns A and B just contain the employee's name and number and are not part of the calculation.
 

Fergus

Well-known Member
Joined
Mar 10, 2004
Messages
1,174
If you delete columns A&B such that day 1 falls in column A and put your formula in column AF it becomes: =COUNTIF($A8:INDIRECT("RC"&DAY(TODAY()),0),"*-*")
 

Fritz24

Board Regular
Joined
Sep 8, 2004
Messages
102

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I can't really delete the columns as it's not my spreadsheet. What should the formula be if it lived in column AF with columns A and B still there?
 

Fritz24

Board Regular
Joined
Sep 8, 2004
Messages
102
Well now I've just tried the formula again using -1 and it works fine!

Thanks for all your help with this.
 

Fergus

Well-known Member
Joined
Mar 10, 2004
Messages
1,174
Hi,

If you have to keep cols A & B then the formula should be as I gave you. However, you say your date range is from col C to AE -- that's only 29 days! the formula will only work if you have one day per column.

If day 1 is in col C day 31 will be in Col AG (check it - put a row of numbers across the top with 1 in col C.) The formula can go in col AH, AI, AK or wherever. The only thing to watch is the offset between Col 1 (i.e. col A) and day 1. In this case +2
 

Fergus

Well-known Member
Joined
Mar 10, 2004
Messages
1,174
With + 1 (edit: NOT -1) it will give you results to yesterday, which maybe is what you want. I worked it to include today
 

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