Counting the number of items in a list based on classification.

[JaymesRS]

I'm struggling with finding the right formula to do what should be an easy task.

I need a formula to increment items in a list based on different classifications.

For example, say I have 2 lists, people by job title(H,I), and the order in which they passed through a door(E,F):

How can I write a formula that will increment in L15:L18 based on how many times people with those job titles (K15:K18) passed through that door?

In the above example Maintenance should return 10, Assistant 8, and Manager 2.

Thanks ahead of time.

 

[Benjaminmin]

Hi Jaymes,

there are different way to do this, I would probably do it in a very simple way:

-Put all the names from row F under the names in row E, so you just have one row with names (E)
-In F16 put: =VLOOKUP(E16,$H$16:$I$21,2,0) and then drag that formula up/down accordingly
-Then in L16 enter: =COUNTIF($F$1:$F$1000,K16) and drag down to L18.

That should do the trick for you I think

 

[JaymesRS]

Thanks, off to give that a try, I only put the names in 2 columns to make the picture shorter. Sorry I should have said that.

 

[Benjaminmin]

Thanks, off to give that a try, I only put the names in 2 columns to make the picture shorter. Sorry I should have said that.

Okay, no worries
Let me know if it works

 

[mikerickson]

put this in L16 and drag down.
=SUMPRODUCT(--($I$16:$I$21=K16), COUNTIF($E$16:$F$25, $H$16:$H$21))

 

[JaymesRS]

W00t! thanks, ben, your method fit my needs wonderfully!

Thanks a bunch

 

[Benjaminmin]

W00t! thanks, ben, your method fit my needs wonderfully!

Thanks a bunch

Happy to help!

 

[MrVillareal]

Hi you can try this one..but with the different presentation of data as you see below..

<b>Excel 2010</b><table cellpadding="2.5px" rules="all" style=";background-color: #FFFFFF;border: 1px solid;border-collapse: collapse; border-color: #BBB"><colgroup><col width="25px" style="background-color: #DAE7F5" /><col /><col /><col /><col /><col /><col /><col /><col /><col /><col /></colgroup><thead><tr style=" background-color: #DAE7F5;text-align: center;color: #161120"><th></th><th>A</th><th>B</th><th>C</th><th>D</th><th>E</th><th>F</th><th>G</th><th>H</th><th>I</th><th>J</th></tr></thead><tbody><tr ><td style="color: #161120;text-align: center;">16</td><td style="border-top: 1px solid black;border-right: 1px solid black;border-bottom: 1px solid black;border-left: 1px solid black;;">arnold</td><td style="border-top: 1px solid black;border-right: 1px solid black;border-bottom: 1px solid black;border-left: 1px solid black;;">arnold</td><td style="text-align: right;border-left: 1px solid black;;"></td><td style="text-align: right;border-right: 1px solid black;;"></td><td style="font-weight: bold;border-top: 1px solid black;border-right: 1px solid black;border-bottom: 1px solid black;border-left: 1px solid black;color: #FFFFFF;background-color: #000000;;">jan</td><td style="font-weight: bold;border-top: 1px solid black;border-right: 1px solid black;border-bottom: 1px solid black;border-left: 1px solid black;;">maintenance</td><td style="text-align: right;border-left: 1px solid black;;"></td><td style="font-weight: bold;border-bottom: 1px solid black;color: #FFFFFF;background-color: #000000;;">maintenance</td><td style="font-weight: bold;border-bottom: 1px solid black;color: #FFFFFF;background-color: #000000;;">Assistant</td><td style="font-weight: bold;border-bottom: 1px solid black;color: #FFFFFF;background-color: #000000;;">Manager</td></tr><tr ><td style="color: #161120;text-align: center;">17</td><td style="border-top: 1px solid black;border-right: 1px solid black;border-bottom: 1px solid black;border-left: 1px solid black;;">jan</td><td style="border-top: 1px solid black;border-right: 1px solid black;border-bottom: 1px solid black;border-left: 1px solid black;;">ed</td><td style="text-align: right;border-left: 1px solid black;;"></td><td style="text-align: right;border-right: 1px solid black;;"></td><td style="font-weight: bold;border-top: 1px solid black;border-right: 1px solid black;border-bottom: 1px solid black;border-left: 1px solid black;color: #FFFFFF;background-color: #000000;;">steve</td><td style="font-weight: bold;border-top: 1px solid black;border-right: 1px solid black;border-bottom: 1px solid black;border-left: 1px solid black;;">Assistant</td><td style="text-align: right;border-right: 1px solid black;border-left: 1px solid black;;"></td><td style="border-top: 1px solid black;border-right: 1px solid black;border-bottom: 1px solid black;border-left: 1px solid black;;">jan</td><td style="border-top: 1px solid black;border-right: 1px solid black;border-bottom: 1px solid black;border-left: 1px solid black;;">steve</td><td style="border-top: 1px solid black;border-right: 1px solid black;border-bottom: 1px solid black;border-left: 1px solid black;;">amanda</td></tr><tr ><td style="color: #161120;text-align: center;">18</td><td style="border-top: 1px solid black;border-right: 1px solid black;border-bottom: 1px solid black;border-left: 1px solid black;;">steve</td><td style="border-top: 1px solid black;border-right: 1px solid black;border-bottom: 1px solid black;border-left: 1px solid black;;">steve</td><td style="text-align: right;border-left: 1px solid black;;"></td><td style="text-align: right;border-right: 1px solid black;;"></td><td style="font-weight: bold;border-top: 1px solid black;border-right: 1px solid black;border-bottom: 1px solid black;border-left: 1px solid black;color: #FFFFFF;background-color: #000000;;">arnold</td><td style="font-weight: bold;border-top: 1px solid black;border-right: 1px solid black;border-bottom: 1px solid black;border-left: 1px solid black;;">maintenance</td><td style="text-align: right;border-right: 1px solid black;border-left: 1px solid black;;"></td><td style="border-top: 1px solid black;border-right: 1px solid black;border-bottom: 1px solid black;border-left: 1px solid black;;">arnold</td><td style="border-top: 1px solid black;border-right: 1px solid black;border-bottom: 1px solid black;border-left: 1px solid black;;">ryan</td><td style="border-top: 1px solid black;border-right: 1px solid black;border-bottom: 1px solid black;border-left: 1px solid black;;"></td></tr><tr ><td style="color: #161120;text-align: center;">19</td><td style="border-top: 1px solid black;border-right: 1px solid black;border-bottom: 1px solid black;border-left: 1px solid black;;">arnold</td><td style="border-top: 1px solid black;border-right: 1px solid black;border-bottom: 1px solid black;border-left: 1px solid black;;">ryan</td><td style="text-align: right;border-left: 1px solid black;;"></td><td style="text-align: right;border-right: 1px solid black;;"></td><td style="font-weight: bold;border-top: 1px solid black;border-right: 1px solid black;border-bottom: 1px solid black;border-left: 1px solid black;color: #FFFFFF;background-color: #000000;;">amanda</td><td style="font-weight: bold;border-top: 1px solid black;border-right: 1px solid black;border-bottom: 1px solid black;border-left: 1px solid black;;">manager</td><td style="text-align: right;border-right: 1px solid black;border-left: 1px solid black;;"></td><td style="border-top: 1px solid black;border-right: 1px solid black;border-bottom: 1px solid black;border-left: 1px solid black;;">ed</td><td style="border-top: 1px solid black;border-right: 1px solid black;border-bottom: 1px solid black;border-left: 1px solid black;;"></td><td style="border-top: 1px solid black;border-right: 1px solid black;border-bottom: 1px solid black;border-left: 1px solid black;;"></td></tr><tr ><td style="color: #161120;text-align: center;">20</td><td style="border-top: 1px solid black;border-right: 1px solid black;border-bottom: 1px solid black;border-left: 1px solid black;;">amanda</td><td style="border-top: 1px solid black;border-right: 1px solid black;border-bottom: 1px solid black;border-left: 1px solid black;;">steve</td><td style="text-align: right;border-left: 1px solid black;;"></td><td style="text-align: right;border-right: 1px solid black;;"></td><td style="font-weight: bold;border-top: 1px solid black;border-right: 1px solid black;border-bottom: 1px solid black;border-left: 1px solid black;color: #FFFFFF;background-color: #000000;;">ed</td><td style="font-weight: bold;border-top: 1px solid black;border-right: 1px solid black;border-bottom: 1px solid black;border-left: 1px solid black;;">maintenance</td><td style="text-align: right;border-left: 1px solid black;;"></td><td style="text-align: right;border-top: 1px solid black;;"></td><td style="text-align: right;border-top: 1px solid black;;"></td><td style="text-align: right;border-top: 1px solid black;;"></td></tr><tr ><td style="color: #161120;text-align: center;">21</td><td style="border-top: 1px solid black;border-right: 1px solid black;border-bottom: 1px solid black;border-left: 1px solid black;;">arnold</td><td style="border-top: 1px solid black;border-right: 1px solid black;border-bottom: 1px solid black;border-left: 1px solid black;;">arnold</td><td style="text-align: right;border-left: 1px solid black;;"></td><td style="text-align: right;border-right: 1px solid black;;"></td><td style="font-weight: bold;border-top: 1px solid black;border-right: 1px solid black;border-bottom: 1px solid black;border-left: 1px solid black;color: #FFFFFF;background-color: #000000;;">ryan</td><td style="font-weight: bold;border-top: 1px solid black;border-right: 1px solid black;border-bottom: 1px solid black;border-left: 1px solid black;;">Assistant</td><td style="text-align: right;border-left: 1px solid black;;"></td><td style="font-weight: bold;text-align: right;color: #FFFFFF;background-color: #000000;;">10</td><td style="font-weight: bold;text-align: right;color: #FFFFFF;background-color: #000000;;">8</td><td style="font-weight: bold;text-align: right;color: #FFFFFF;background-color: #000000;;">2</td></tr><tr ><td style="color: #161120;text-align: center;">22</td><td style="border-top: 1px solid black;border-right: 1px solid black;border-bottom: 1px solid black;border-left: 1px solid black;;">ed</td><td style="border-top: 1px solid black;border-right: 1px solid black;border-bottom: 1px solid black;border-left: 1px solid black;;">jan</td><td style="text-align: right;border-left: 1px solid black;;"></td><td style="text-align: right;;"></td><td style="text-align: right;border-top: 1px solid black;;"></td><td style="text-align: right;border-top: 1px solid black;;"></td><td style="text-align: right;;"></td><td style="text-align: right;;"></td><td style="text-align: right;;"></td><td style="text-align: right;;"></td></tr><tr ><td style="color: #161120;text-align: center;">23</td><td style="border-top: 1px solid black;border-right: 1px solid black;border-bottom: 1px solid black;border-left: 1px solid black;;">steve</td><td style="border-top: 1px solid black;border-right: 1px solid black;border-bottom: 1px solid black;border-left: 1px solid black;;">amanda</td><td style="text-align: right;border-left: 1px solid black;;"></td><td style="text-align: right;;"></td><td style="text-align: right;;"></td><td style="text-align: right;;"></td><td style="text-align: right;;"></td><td style="text-align: right;;"></td><td style="text-align: right;;"></td><td style="text-align: right;;"></td></tr><tr ><td style="color: #161120;text-align: center;">24</td><td style="border-top: 1px solid black;border-right: 1px solid black;border-bottom: 1px solid black;border-left: 1px solid black;;">ryan</td><td style="border-top: 1px solid black;border-right: 1px solid black;border-bottom: 1px solid black;border-left: 1px solid black;;">arnold</td><td style="text-align: right;border-left: 1px solid black;;"></td><td style="text-align: right;;"></td><td style="text-align: right;;"></td><td style="text-align: right;;"></td><td style="text-align: right;;"></td><td style="text-align: right;;"></td><td style="text-align: right;;"></td><td style="text-align: right;;"></td></tr><tr ><td style="color: #161120;text-align: center;">25</td><td style="border-top: 1px solid black;border-right: 1px solid black;border-bottom: 1px solid black;border-left: 1px solid black;;">steve</td><td style="border-top: 1px solid black;border-right: 1px solid black;border-bottom: 1px solid black;border-left: 1px solid black;;">steve</td><td style="text-align: right;border-left: 1px solid black;;"></td><td style="text-align: right;;"></td><td style="text-align: right;;"></td><td style="text-align: right;;"></td><td style="text-align: right;;"></td><td style="text-align: right;;"></td><td style="text-align: right;;"></td><td style="text-align: right;;"></td></tr></tbody></table><p style="width:4.2em;font-weight:bold;margin:0;padding:0.2em 0.6em 0.2em 0.5em;border: 1px solid #BBB;border-top:none;text-align: center;background-color: #DAE7F5;color: #161120">Sheet34</p><br /><br /><table width="85%" cellpadding="2.5px" rules="all" style=";border: 2px solid black;border-collapse:collapse;padding: 0.4em;background-color: #FFFFFF" ><tr><td style="padding:6px" ><b>Worksheet Formulas</b><table cellpadding="2.5px" width="100%" rules="all" style="border: 1px solid;text-align:center;background-color: #FFFFFF;border-collapse: collapse; border-color: #BBB"><thead><tr style=" background-color: #DAE7F5;color: #161120"><th width="10px">Cell</th><th style="text-align:left;padding-left:5px;">Formula</th></tr></thead><tbody><tr><th width="10px" style=" background-color: #DAE7F5;color: #161120">H21</th><td style="text-align:left">=SUMPRODUCT(<font color="Blue">COUNTIF(<font color="Red">$A$16:$B$25,H17:H19</font>)</font>)</td></tr><tr><th width="10px" style=" background-color: #DAE7F5;color: #161120">I21</th><td style="text-align:left">=SUMPRODUCT(<font color="Blue">COUNTIF(<font color="Red">$A$16:$B$25,I17:I19</font>)</font>)</td></tr><tr><th width="10px" style=" background-color: #DAE7F5;color: #161120">J21</th><td style="text-align:left">=SUMPRODUCT(<font color="Blue">COUNTIF(<font color="Red">$A$16:$B$25,J17</font>)</font>)</td></tr></tbody></table></td></tr></table><br />