Creat a VBA or formula for (get person name next to the activity)

captain321

New Member
Joined
Sep 25, 2014
Messages
8
This is my original data, this data has more than thousand names and hundred activity. Maybe a VBA function will really help.
Name/Activity:Prod %Date
Smith (12345)Attn:
walk764-Mar
clean453-Mar
Name/Activity:
John (23456)
Name/Activity:
Rose (1314)Attn:
camp438-Aug
walk657-Jul
run786-Jun
clean768-Feb
drive454-Apr
Name/Activity:
Lucy (34567)Attn:
food232-Feb
clean458-Aug

<tbody>
</tbody>




This is the data formatted I need, In this way, I can pivot and compare them.

NameName/Activity:Prod %Date
Smith (12345)Smith (12345)Attn:
Smith (12345)walk76%4-Mar
Smith (12345)clean45%3-Mar
Name/Activity:
John (23456)John (23456)
Name/Activity:
Rose (1314)Rose (1314)Attn:
Rose (1314)camp43%8-Aug
Rose (1314)walk65%7-Jul
Rose (1314)run78%6-Jun
Rose (1314)clean76%8-Feb
Rose (1314)drive45%4-Apr
Name/Activity:
Lucy (34567)Lucy (34567)Attn:
Lucy (34567)food23%2-Feb
Lucy (34567)clean45%8-Aug

<tbody>
</tbody>

Thank you so much for help!
 

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hiker95

Well-known Member
Joined
Apr 8, 2009
Messages
17,649
captain321,

Welcome to the MrExcel forum.

1. What version of Excel and Windows are you using?

2. Are you using a PC or a Mac?


Sample raw data in worksheet Sheet1:

<b>Excel 2007</b><table cellpadding="2.5px" rules="all" style=";background-color: #FFFFFF;border: 1px solid;border-collapse: collapse; border-color: #A6AAB6"><colgroup><col width="25px" style="background-color: #E0E0F0" /><col /><col /><col /></colgroup><thead><tr style=" background-color: #E0E0F0;text-align: center;color: #161120"><th></th><th>A</th><th>B</th><th>C</th></tr></thead><tbody><tr ><td style="color: #161120;text-align: center;">1</td><td style="border-top: 1px solid black;border-right: 1px solid black;border-bottom: 1px solid black;border-left: 1px solid black;color: #574123;background-color: #FFFFFF;;">Name/Activity:</td><td style="border-top: 1px solid black;border-right: 1px solid black;border-bottom: 1px solid black;border-left: 1px solid black;color: #574123;background-color: #FFFFFF;;">Prod %</td><td style="border-top: 1px solid black;border-right: 1px solid black;border-bottom: 1px solid black;border-left: 1px solid black;color: #574123;background-color: #FFFFFF;;">Date</td></tr><tr ><td style="color: #161120;text-align: center;">2</td><td style="border-top: 1px solid black;border-right: 1px solid black;border-bottom: 1px solid black;border-left: 1px solid black;color: #574123;background-color: #FFFFFF;;">Smith (12345)</td><td style="border-top: 1px solid black;border-right: 1px solid black;border-bottom: 1px solid black;border-left: 1px solid black;color: #574123;background-color: #FFFFFF;;">Attn:</td><td style="text-align: right;border-top: 1px solid black;border-right: 1px solid black;border-bottom: 1px solid black;border-left: 1px solid black;color: #574123;background-color: #FFFFFF;;"></td></tr><tr ><td style="color: #161120;text-align: center;">3</td><td style="border-top: 1px solid black;border-right: 1px solid black;border-bottom: 1px solid black;border-left: 1px solid black;color: #574123;background-color: #FFFFFF;;">walk</td><td style="text-align: right;border-top: 1px solid black;border-right: 1px solid black;border-bottom: 1px solid black;border-left: 1px solid black;color: #574123;background-color: #FFFFFF;;">76</td><td style="text-align: right;border-top: 1px solid black;border-right: 1px solid black;border-bottom: 1px solid black;border-left: 1px solid black;color: #574123;background-color: #FFFFFF;;">4-Mar</td></tr><tr ><td style="color: #161120;text-align: center;">4</td><td style="border-top: 1px solid black;border-right: 1px solid black;border-bottom: 1px solid black;border-left: 1px solid black;color: #574123;background-color: #FFFFFF;;">clean</td><td style="text-align: right;border-top: 1px solid black;border-right: 1px solid black;border-bottom: 1px solid black;border-left: 1px solid black;color: #574123;background-color: #FFFFFF;;">45</td><td style="text-align: right;border-top: 1px solid black;border-right: 1px solid black;border-bottom: 1px solid black;border-left: 1px solid black;color: #574123;background-color: #FFFFFF;;">3-Mar</td></tr><tr ><td style="color: #161120;text-align: center;">5</td><td style="border-top: 1px solid black;border-right: 1px solid black;border-bottom: 1px solid black;border-left: 1px solid black;color: #574123;background-color: #FFFFFF;;">Name/Activity:</td><td style="text-align: right;border-top: 1px solid black;border-right: 1px solid black;border-bottom: 1px solid black;border-left: 1px solid black;color: #574123;background-color: #FFFFFF;;"></td><td style="text-align: right;border-top: 1px solid black;border-right: 1px solid black;border-bottom: 1px solid black;border-left: 1px solid black;color: #574123;background-color: #FFFFFF;;"></td></tr><tr ><td style="color: #161120;text-align: center;">6</td><td style="border-top: 1px solid black;border-right: 1px solid black;border-bottom: 1px solid black;border-left: 1px solid black;color: #574123;background-color: #FFFFFF;;">John (23456)</td><td style="text-align: right;border-top: 1px solid black;border-right: 1px solid black;border-bottom: 1px solid black;border-left: 1px solid black;color: #574123;background-color: #FFFFFF;;"></td><td style="text-align: right;border-top: 1px solid black;border-right: 1px solid black;border-bottom: 1px solid black;border-left: 1px solid black;color: #574123;background-color: #FFFFFF;;"></td></tr><tr ><td style="color: #161120;text-align: center;">7</td><td style="border-top: 1px solid black;border-right: 1px solid black;border-bottom: 1px solid black;border-left: 1px solid black;color: #574123;background-color: #FFFFFF;;">Name/Activity:</td><td style="text-align: right;border-top: 1px solid black;border-right: 1px solid black;border-bottom: 1px solid black;border-left: 1px solid black;color: #574123;background-color: #FFFFFF;;"></td><td style="text-align: right;border-top: 1px solid black;border-right: 1px solid black;border-bottom: 1px solid black;border-left: 1px solid black;color: #574123;background-color: #FFFFFF;;"></td></tr><tr ><td style="color: #161120;text-align: center;">8</td><td style="border-top: 1px solid black;border-right: 1px solid black;border-bottom: 1px solid black;border-left: 1px solid black;color: #574123;background-color: #FFFFFF;;">Rose (1314)</td><td style="border-top: 1px solid black;border-right: 1px solid black;border-bottom: 1px solid black;border-left: 1px solid black;color: #574123;background-color: #FFFFFF;;">Attn:</td><td style="text-align: right;border-top: 1px solid black;border-right: 1px solid black;border-bottom: 1px solid black;border-left: 1px solid black;color: #574123;background-color: #FFFFFF;;"></td></tr><tr ><td style="color: #161120;text-align: center;">9</td><td style="border-top: 1px solid black;border-right: 1px solid black;border-bottom: 1px solid black;border-left: 1px solid black;color: #574123;background-color: #FFFFFF;;">camp</td><td style="text-align: right;border-top: 1px solid black;border-right: 1px solid black;border-bottom: 1px solid black;border-left: 1px solid black;color: #574123;background-color: #FFFFFF;;">43</td><td style="text-align: right;border-top: 1px solid black;border-right: 1px solid black;border-bottom: 1px solid black;border-left: 1px solid black;color: #574123;background-color: #FFFFFF;;">8-Aug</td></tr><tr ><td style="color: #161120;text-align: center;">10</td><td style="border-top: 1px solid black;border-right: 1px solid black;border-bottom: 1px solid black;border-left: 1px solid black;color: #574123;background-color: #FFFFFF;;">walk</td><td style="text-align: right;border-top: 1px solid black;border-right: 1px solid black;border-bottom: 1px solid black;border-left: 1px solid black;color: #574123;background-color: #FFFFFF;;">65</td><td style="text-align: right;border-top: 1px solid black;border-right: 1px solid black;border-bottom: 1px solid black;border-left: 1px solid black;color: #574123;background-color: #FFFFFF;;">7-Jul</td></tr><tr ><td style="color: #161120;text-align: center;">11</td><td style="border-top: 1px solid black;border-right: 1px solid black;border-bottom: 1px solid black;border-left: 1px solid black;color: #574123;background-color: #FFFFFF;;">run</td><td style="text-align: right;border-top: 1px solid black;border-right: 1px solid black;border-bottom: 1px solid black;border-left: 1px solid black;color: #574123;background-color: #FFFFFF;;">78</td><td style="text-align: right;border-top: 1px solid black;border-right: 1px solid black;border-bottom: 1px solid black;border-left: 1px solid black;color: #574123;background-color: #FFFFFF;;">6-Jun</td></tr><tr ><td style="color: #161120;text-align: center;">12</td><td style="border-top: 1px solid black;border-right: 1px solid black;border-bottom: 1px solid black;border-left: 1px solid black;color: #574123;background-color: #FFFFFF;;">clean</td><td style="text-align: right;border-top: 1px solid black;border-right: 1px solid black;border-bottom: 1px solid black;border-left: 1px solid black;color: #574123;background-color: #FFFFFF;;">76</td><td style="text-align: right;border-top: 1px solid black;border-right: 1px solid black;border-bottom: 1px solid black;border-left: 1px solid black;color: #574123;background-color: #FFFFFF;;">8-Feb</td></tr><tr ><td style="color: #161120;text-align: center;">13</td><td style="border-top: 1px solid black;border-right: 1px solid black;border-bottom: 1px solid black;border-left: 1px solid black;color: #574123;background-color: #FFFFFF;;">drive</td><td style="text-align: right;border-top: 1px solid black;border-right: 1px solid black;border-bottom: 1px solid black;border-left: 1px solid black;color: #574123;background-color: #FFFFFF;;">45</td><td style="text-align: right;border-top: 1px solid black;border-right: 1px solid black;border-bottom: 1px solid black;border-left: 1px solid black;color: #574123;background-color: #FFFFFF;;">4-Apr</td></tr><tr ><td style="color: #161120;text-align: center;">14</td><td style="border-top: 1px solid black;border-right: 1px solid black;border-bottom: 1px solid black;border-left: 1px solid black;color: #574123;background-color: #FFFFFF;;">Name/Activity:</td><td style="text-align: right;border-top: 1px solid black;border-right: 1px solid black;border-bottom: 1px solid black;border-left: 1px solid black;color: #574123;background-color: #FFFFFF;;"></td><td style="text-align: right;border-top: 1px solid black;border-right: 1px solid black;border-bottom: 1px solid black;border-left: 1px solid black;color: #574123;background-color: #FFFFFF;;"></td></tr><tr ><td style="color: #161120;text-align: center;">15</td><td style="border-top: 1px solid black;border-right: 1px solid black;border-bottom: 1px solid black;border-left: 1px solid black;color: #574123;background-color: #FFFFFF;;">Lucy (34567)</td><td style="border-top: 1px solid black;border-right: 1px solid black;border-bottom: 1px solid black;border-left: 1px solid black;color: #574123;background-color: #FFFFFF;;">Attn:</td><td style="text-align: right;border-top: 1px solid black;border-right: 1px solid black;border-bottom: 1px solid black;border-left: 1px solid black;color: #574123;background-color: #FFFFFF;;"></td></tr><tr ><td style="color: #161120;text-align: center;">16</td><td style="border-top: 1px solid black;border-right: 1px solid black;border-bottom: 1px solid black;border-left: 1px solid black;color: #574123;background-color: #FFFFFF;;">food</td><td style="text-align: right;border-top: 1px solid black;border-right: 1px solid black;border-bottom: 1px solid black;border-left: 1px solid black;color: #574123;background-color: #FFFFFF;;">23</td><td style="text-align: right;border-top: 1px solid black;border-right: 1px solid black;border-bottom: 1px solid black;border-left: 1px solid black;color: #574123;background-color: #FFFFFF;;">2-Feb</td></tr><tr ><td style="color: #161120;text-align: center;">17</td><td style="border-top: 1px solid black;border-right: 1px solid black;border-bottom: 1px solid black;border-left: 1px solid black;color: #574123;background-color: #FFFFFF;;">clean</td><td style="text-align: right;border-top: 1px solid black;border-right: 1px solid black;border-bottom: 1px solid black;border-left: 1px solid black;color: #574123;background-color: #FFFFFF;;">45</td><td style="text-align: right;border-top: 1px solid black;border-right: 1px solid black;border-bottom: 1px solid black;border-left: 1px solid black;color: #574123;background-color: #FFFFFF;;">8-Aug</td></tr><tr ><td style="color: #161120;text-align: center;">18</td><td style="text-align: right;border-top: 1px solid black;border-right: 1px solid black;border-bottom: 1px solid black;border-left: 1px solid black;;"></td><td style="text-align: right;border-top: 1px solid black;border-right: 1px solid black;border-bottom: 1px solid black;border-left: 1px solid black;;"></td><td style="text-align: right;border-top: 1px solid black;border-right: 1px solid black;border-bottom: 1px solid black;border-left: 1px solid black;;"></td></tr></tbody></table><p style="width:3.6em;font-weight:bold;margin:0;padding:0.2em 0.6em 0.2em 0.5em;border: 1px solid #A6AAB6;border-top:none;text-align: center;background-color: #E0E0F0;color: #161120">Sheet1</p><br /><br />

After the macro (using two arrays in memory) in a new worksheet Results:

<b>Excel 2007</b><table cellpadding="2.5px" rules="all" style=";background-color: #FFFFFF;border: 1px solid;border-collapse: collapse; border-color: #A6AAB6"><colgroup><col width="25px" style="background-color: #E0E0F0" /><col /><col /><col /><col /></colgroup><thead><tr style=" background-color: #E0E0F0;text-align: center;color: #161120"><th></th><th>A</th><th>B</th><th>C</th><th>D</th></tr></thead><tbody><tr ><td style="color: #161120;text-align: center;">1</td><td style=";">Name</td><td style=";">Name/Activity:</td><td style=";">Prod %</td><td style=";">Date</td></tr><tr ><td style="color: #161120;text-align: center;">2</td><td style=";">Smith (12345)</td><td style=";">Smith (12345)</td><td style=";">Attn:</td><td style="text-align: right;;"></td></tr><tr ><td style="color: #161120;text-align: center;">3</td><td style=";">Smith (12345)</td><td style=";">walk</td><td style="text-align: right;;">76%</td><td style="text-align: right;;">4-Mar</td></tr><tr ><td style="color: #161120;text-align: center;">4</td><td style=";">Smith (12345)</td><td style=";">clean</td><td style="text-align: right;;">45%</td><td style="text-align: right;;">3-Mar</td></tr><tr ><td style="color: #161120;text-align: center;">5</td><td style="text-align: right;;"></td><td style=";">Name/Activity:</td><td style="text-align: right;;"></td><td style="text-align: right;;"></td></tr><tr ><td style="color: #161120;text-align: center;">6</td><td style=";">John (23456)</td><td style=";">John (23456)</td><td style=";">Attn:</td><td style="text-align: right;;"></td></tr><tr ><td style="color: #161120;text-align: center;">7</td><td style="text-align: right;;"></td><td style=";">Name/Activity:</td><td style="text-align: right;;"></td><td style="text-align: right;;"></td></tr><tr ><td style="color: #161120;text-align: center;">8</td><td style=";">Rose (1314)</td><td style=";">Rose (1314)</td><td style=";">Attn:</td><td style="text-align: right;;"></td></tr><tr ><td style="color: #161120;text-align: center;">9</td><td style=";">Rose (1314)</td><td style=";">camp</td><td style="text-align: right;;">43%</td><td style="text-align: right;;">8-Aug</td></tr><tr ><td style="color: #161120;text-align: center;">10</td><td style=";">Rose (1314)</td><td style=";">walk</td><td style="text-align: right;;">65%</td><td style="text-align: right;;">7-Jul</td></tr><tr ><td style="color: #161120;text-align: center;">11</td><td style=";">Rose (1314)</td><td style=";">run</td><td style="text-align: right;;">78%</td><td style="text-align: right;;">6-Jun</td></tr><tr ><td style="color: #161120;text-align: center;">12</td><td style=";">Rose (1314)</td><td style=";">clean</td><td style="text-align: right;;">76%</td><td style="text-align: right;;">8-Feb</td></tr><tr ><td style="color: #161120;text-align: center;">13</td><td style=";">Rose (1314)</td><td style=";">drive</td><td style="text-align: right;;">45%</td><td style="text-align: right;;">4-Apr</td></tr><tr ><td style="color: #161120;text-align: center;">14</td><td style="text-align: right;;"></td><td style=";">Name/Activity:</td><td style="text-align: right;;"></td><td style="text-align: right;;"></td></tr><tr ><td style="color: #161120;text-align: center;">15</td><td style=";">Lucy (34567)</td><td style=";">Lucy (34567)</td><td style=";">Attn:</td><td style="text-align: right;;"></td></tr><tr ><td style="color: #161120;text-align: center;">16</td><td style=";">Lucy (34567)</td><td style=";">food</td><td style="text-align: right;;">23%</td><td style="text-align: right;;">2-Feb</td></tr><tr ><td style="color: #161120;text-align: center;">17</td><td style=";">Lucy (34567)</td><td style=";">clean</td><td style="text-align: right;;">45%</td><td style="text-align: right;;">8-Aug</td></tr><tr ><td style="color: #161120;text-align: center;">18</td><td style="text-align: right;;"></td><td style="text-align: right;;"></td><td style="text-align: right;;"></td><td style="text-align: right;;"></td></tr></tbody></table><p style="width:4.2em;font-weight:bold;margin:0;padding:0.2em 0.6em 0.2em 0.5em;border: 1px solid #A6AAB6;border-top:none;text-align: center;background-color: #E0E0F0;color: #161120">Results</p><br /><br />

Please TEST this FIRST in a COPY of your workbook (always make a backup copy before trying new code, you never know what you might lose).

1. Copy the below code
2. Open your NEW workbook
3. Press the keys ALT + F11 to open the Visual Basic Editor
4. Press the keys ALT + I to activate the Insert menu
5. Press M to insert a Standard Module
6. Where the cursor is flashing, paste the code
7. Press the keys ALT + Q to exit the Editor, and return to Excel
8. To run the macro from Excel press ALT + F8 to display the Run Macro Dialog. Double Click the macro's name to Run it.

Code:
Sub ReorgData()
' hiker95, 09/25/2014, ME807964
Dim w1 As Worksheet, wr As Worksheet
Dim a As Variant, o As Variant
Dim i As Long, j As Long
Dim lr As Long, na As String
Application.ScreenUpdating = False
Set w1 = Sheets("Sheet1")
With w1
  lr = .Cells(Rows.Count, 1).End(xlUp).Row
  a = .Range(.Cells(1, 1), .Cells(lr, 3))
  ReDim o(1 To lr, 1 To 4)
End With
j = j + 1
o(j, 1) = "Name"
o(j, 2) = "Name/Activity:"
o(j, 3) = "Prod %"
o(j, 4) = "Date"
For i = 2 To lr
  If a(i, 1) = "Name/Activity:" Then
    j = j + 1
    o(j, 2) = "Name/Activity:"
  ElseIf InStr(a(i, 1), " (") Then
    j = j + 1
    na = a(i, 1)
    o(j, 1) = na
    o(j, 2) = na
    o(j, 3) = "Attn:"
  Else
    j = j + 1
    o(j, 1) = na
    o(j, 2) = a(i, 1)
    o(j, 3) = a(i, 2) & "%"
    o(j, 4) = Format(a(i, 3), "d-mmm")
  End If
Next i
If Not Evaluate("ISREF(Results!A1)") Then Worksheets.Add(After:=w1).Name = "Results"
Set wr = Worksheets("Results")
With wr
  .UsedRange.Clear
  .Cells(1, 1).Resize(lr, 4) = o
  .Columns(1).Resize(, 4).AutoFit
  .Activate
End With
Application.ScreenUpdating = True
End Sub

Before you use the macro with Excel 2007 or newer, save your workbook, Save As, a macro enabled workbook with the file extension .xlsm

Then run the ReorgData macro.
 

captain321

New Member
Joined
Sep 25, 2014
Messages
8
I use Windows 7 and Excel 2010. Thank you so much for you help. It works like a charm.
 

hiker95

Well-known Member
Joined
Apr 8, 2009
Messages
17,649
captain321,

Thanks for the feedback.

You are very welcome. Glad I could help.

And, come back anytime.
 

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