Diff challenge - need to count values/items in rows depending on several criterias beeing met at varying cell references/places

[Fenris]

Hi everyone, I really need help to find a formula. I've spent days trying out various If's and count.if's and other formulas etc. Hope you can be patient because its a complex operation to describe in a simple way.
Bellow is an extract of a much much larger set of data.. but this is a repetitive process and all I need is something that will work within a set range of 12 cells/columns in a row and 7 rows down. (The problem is described below the figure.)



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FONT-SIZE: 10pt; VERTICAL-ALIGN: bottom; COLOR: #000000; BORDER-BOTTOM: #000000 0.5pt solid; FONT-FAMILY: Arial; BACKGROUND-COLOR: #ffffff; TEXT-ALIGN: center">x</TD><TD style="BORDER-RIGHT: #000000 1.5pt solid; FONT-SIZE: 10pt; VERTICAL-ALIGN: bottom; COLOR: #000000; BORDER-BOTTOM: #000000 0.5pt solid; FONT-FAMILY: Arial; BACKGROUND-COLOR: #ffffff; TEXT-ALIGN: center">2</TD></TR><TR><TD style="BORDER-TOP: #000000 0.5pt solid; FONT-SIZE: 10pt; BORDER-LEFT: #000000 0.5pt solid; COLOR: #000000; FONT-FAMILY: menu; BACKGROUND-COLOR: #d4d0c8" align=middle width="2%"><CENTER>10</CENTER></TD><TD style="BORDER-RIGHT: #000000 2pt solid; FONT-SIZE: 10pt; VERTICAL-ALIGN: bottom; BORDER-LEFT: #000000 0.5pt solid; COLOR: #000000; BORDER-BOTTOM: #000000 0.5pt solid; FONT-FAMILY: Arial; BACKGROUND-COLOR: #ffffff; TEXT-ALIGN: left"></TD><TD style="BORDER-RIGHT: #c0c0c0 0.5pt solid; FONT-SIZE: 10pt; VERTICAL-ALIGN: bottom; COLOR: #000000; BORDER-BOTTOM: #000000 0.5pt solid; FONT-FAMILY: Arial; BACKGROUND-COLOR: #ffffff; TEXT-ALIGN: center"></TD><TD style="BORDER-RIGHT: #c0c0c0 0.5pt solid; FONT-SIZE: 10pt; VERTICAL-ALIGN: bottom; COLOR: #000000; BORDER-BOTTOM: #000000 0.5pt solid; FONT-FAMILY: Arial; BACKGROUND-COLOR: #ffffff; TEXT-ALIGN: center"></TD><TD style="BORDER-RIGHT: #c0c0c0 0.5pt solid; FONT-SIZE: 10pt; VERTICAL-ALIGN: bottom; COLOR: #000000; BORDER-BOTTOM: #000000 0.5pt solid; FONT-FAMILY: Arial; BACKGROUND-COLOR: #ffffff; TEXT-ALIGN: center"></TD><TD style="BORDER-RIGHT: #c0c0c0 0.5pt solid; FONT-SIZE: 10pt; VERTICAL-ALIGN: bottom; COLOR: #000000; BORDER-BOTTOM: #000000 0.5pt solid; FONT-FAMILY: Arial; BACKGROUND-COLOR: #ffffff; TEXT-ALIGN: center"></TD><TD style="BORDER-RIGHT: #c0c0c0 0.5pt solid; FONT-SIZE: 10pt; VERTICAL-ALIGN: bottom; COLOR: #000000; BORDER-BOTTOM: #000000 0.5pt solid; FONT-FAMILY: Arial; BACKGROUND-COLOR: #ffffff; TEXT-ALIGN: center"></TD><TD style="BORDER-RIGHT: #c0c0c0 0.5pt solid; FONT-SIZE: 10pt; VERTICAL-ALIGN: bottom; COLOR: #000000; BORDER-BOTTOM: #000000 0.5pt solid; FONT-FAMILY: Arial; BACKGROUND-COLOR: #ffffff; TEXT-ALIGN: center"></TD><TD style="BORDER-RIGHT: #c0c0c0 0.5pt solid; FONT-SIZE: 10pt; VERTICAL-ALIGN: bottom; COLOR: #000000; BORDER-BOTTOM: #000000 0.5pt solid; FONT-FAMILY: Arial; BACKGROUND-COLOR: #ffffff; TEXT-ALIGN: center"></TD><TD style="BORDER-RIGHT: #c0c0c0 0.5pt solid; FONT-SIZE: 10pt; VERTICAL-ALIGN: bottom; COLOR: #000000; BORDER-BOTTOM: #000000 0.5pt solid; FONT-FAMILY: Arial; BACKGROUND-COLOR: #ffffff; TEXT-ALIGN: center"></TD><TD style="BORDER-RIGHT: #c0c0c0 0.5pt solid; FONT-SIZE: 10pt; VERTICAL-ALIGN: bottom; COLOR: #000000; BORDER-BOTTOM: #000000 0.5pt solid; FONT-FAMILY: Arial; BACKGROUND-COLOR: #ffffff; TEXT-ALIGN: center"></TD><TD style="BORDER-RIGHT: #c0c0c0 0.5pt solid; FONT-SIZE: 10pt; VERTICAL-ALIGN: bottom; COLOR: #000000; BORDER-BOTTOM: #000000 0.5pt solid; FONT-FAMILY: Arial; BACKGROUND-COLOR: #ffffff; TEXT-ALIGN: center"></TD><TD style="BORDER-RIGHT: #c0c0c0 0.5pt solid; FONT-SIZE: 10pt; VERTICAL-ALIGN: bottom; COLOR: #000000; BORDER-BOTTOM: #000000 0.5pt solid; FONT-FAMILY: Arial; BACKGROUND-COLOR: #ffffff; TEXT-ALIGN: center"></TD><TD style="BORDER-RIGHT: #000000 1.5pt solid; FONT-SIZE: 10pt; VERTICAL-ALIGN: bottom; COLOR: #000000; BORDER-BOTTOM: #000000 0.5pt solid; FONT-FAMILY: Arial; BACKGROUND-COLOR: #ffffff; TEXT-ALIGN: center"></TD></TR><TR><TD style="BORDER-RIGHT: #000000 0.5pt solid; BORDER-TOP: #808080 0.5pt solid; BORDER-LEFT: #000000 0.5pt solid; BORDER-BOTTOM: #000000 0.5pt solid; BACKGROUND-COLOR: #d4d0c8" colSpan=14><TABLE width="100%" align=left VALIGN="TOP"><TBODY><TR><TD style="BORDER-RIGHT: #000000 0.5pt solid; BORDER-TOP: #808080 0.5pt solid; BORDER-LEFT: #000000 0.5pt solid; WIDTH: 120pt; BORDER-BOTTOM: #000000 0.5pt solid; BACKGROUND-COLOR: #ffffff" align=left>MAL</TD><TD></TD></TR></TBODY></TABLE></TD></TR></TBODY></TABLE>
[HtmlMaker 2.42] To see the formula in the cells just click on the cells hyperlink or click the Name box
PLEASE DO NOT QUOTE THIS TABLE IMAGE ON SAME PAGE! OTHEWISE, ERROR OF JavaScript OCCUR.</CENTER>


Row 5 (Grey row) -F to Q is a constant/set reference row that all the other rows below need to refer to. The values that occur here is numbers from 1 to 5. (Which again is code/synonym for a set text name that only relates to that specific number.)
Row 6 - 11, column F to Q contains variable data.

I need to count the amount of "3"s and "X" individually for each row. But here comes the challenge.
The amount of "3"s an "X" are only relevant if the grey row has a reference number 1-5 in in it and the corresponding cell below, (belonging to an individual row), have a 1 or 2 in it. This means that Im collectiong this data for each of the reference numbers in the grey row.

For example: Looking at the image above: I need a formula that will first check the grey row, (row five), within the set range Column F to Q, cell by cell, for "1"s. If this first criteria is met then it will check the cell directly below for the first row, two down for the second row etc. for 1 or 2. (>=1). If this second criteria is met, then I need it to count the amounts of "3"s and then the amount of X's within this rows range F-Q, (And in such a way so I can get the result in two different places - one for 3s and one for x's).
In the example above, it would not count anything for 1's because the value >=1 is not in a row below the 1 in the grey area.
But when the calculations started checking for 2's, the first criteria would be met in L5. The second criteria will be met in the cell L6, and then the formula I need should count amount of 3's in the range Row 6A, column F to Q. This should then be repeated for the counting of X's.

I need to do it this way because the result Im after is for example.
How many 3s do I find in a row that relates to the reference number 1,, (or 2,3,4to 5). How many X's. And this is to be summed up for each row, within the specified range. And the data should only be added up if the first two criterias are met for each individual reference number in the grey row.
For each referencenumber within a set range i need to know the exact amount of 3's within the specified row, and the exact amount of X's within the same row, related to a specified reference nr.

An example result from the example above could be:
Ref nr 2, Row 6A (range F-Q) , 1 times 3
Ref nr 2, Row 6A, (range F-Q), 9 times X​

I really really hope somebody can help me out or can recommend a good reference source so I can solve it my self.

I am very happy I found this forum and are looking forward to learning lots more about excel.

Ruth
</CENTER>

 

[Domenic]

Does this return the desired result?

Let T3 contain 1, indicating the first reference number of interest

Let T4 contain 3

Let U4 contain X

Then try...

T6, copied down and over to the next column, Column U:

=IF(INDEX($F6:$Q6,MATCH($T$3,$F$5:$Q$5,0))>=1,COUNTIF($F6:$Q6,T$4),"")

Repeat this process for the next reference number, and so on.

Hope this helps!

 

[Fenris]

Thank you so much for trying to help me.

So far I havent been able to make the formula you suggested work. I keep getting the message that there are several errors in the formula. I have tried different corrections my self like replacing commas for different signs, but nothing has helped. Im not yet good enough I guess to see what could be wrong. Could just be a tiny small mistake, but I wouldnt know.
I might be doing something wrong. Did you also mean I should change my referencenumbers to the letter T and diff numbers?

Would you look over the formula you suggested to see if it contains any typo errors that could cause it not to work? If not could you suggest changes for my work sheet outlay to make it work?


And again, thank you so much for taking the time.

Ruth

 

[Domenic]

By any chance, are you using a version of Excel that uses a semi-colon as a separator instead of a comma? If so, replace every instance of a comma with a semi-colon.

 

[Fenris]

Hi Domenic,

I forgot to mention I use Office 2007. I will try and do as you suggested now.

Ruth

 

[Fenris]

Hi again, Domenic

I tried and at least I didnt get an error message for the formula.
Instead I got an errormessage "NAME?".

Am I to replace in the formula for example $T$4 forjust $ 3?

I have to mention the 3's and x'es can come at variyng places along the same row.


Ruth

 

[Domenic]

I tried and at least I didnt get an error message for the formula.

So it looks like your version of Excel does indeed use a semi-colon as a separator.

Instead I got an errormessage "NAME?".

Am I to replace in the formula for example $T$4 forjust $ 3?

No, T4 is the cell I used to house the number 3, which is the criteria for which to count. So enter 3 in T4.

Now does it return the desired result?

 

[Fenris]

UNBELIVABLE!

I think I just made it work!! (I had to translate the formula names into Norwegian ones.. (which is pretty stupid, it should work in any language..)
But as soon as I put those references into place, it worked.

Im really greatfull. Not being an excel wiz and skipping statistics at the Uni, Ive struggled with this problem on and off for a couple of weeks. I got every other calculations to work, except this one.


Thank you so much!! You just saved my last strands of hair.

Ruth

 

[Domenic]

You're very welcome! And thanks for the feedback!

 

[Fenris]

Hi again, Domenic

I was hoping I could bother you a little bit with an "add-on" question. Im stil.l working on my sheet using your formula and trying to make everything correct.

I have a tiny small problem with the excisting formula:
Here it is: (slightly changed..) =IF(INDEX($H7:$S7;MATCH($C$1;$H$6:$S$6;0))>=0;COUNTIF($H7:$S7;M$1);0)

The range that gets checked for diff values; - like here. The range H7-S7 gets searched for M1 That equals 3 in this case.

If there are no corresponding numbers in this range that match the criteria, I get the following error message in my cell: #N/A, (It cant find the value in the range, because Ive removed it.. ) A lot of the times the value in the reference range will not be there. I need the formula then to give me back the answer of 0. (Which is the answer.)
If the first criteria isnt met, then nothing gets to be counted, and the answer needs to be zero.


Is this duable? or should I consider using a different type of formula?

Ruth (Still working hard!)