Excel macro email non active worksheets in a folder

Houli

New Member
Joined
Jul 14, 2011
Messages
3
I would like to use a macro to email select worksheets in a folder to select people I have identified in an excel worksheet. For example the excel worksheet where the macro would be run would look similar to this:
<TABLE style="WIDTH: 564pt; BORDER-COLLAPSE: collapse" cellSpacing=0 cellPadding=0 width=750 border=0><COLGROUP><COL style="WIDTH: 17pt; mso-width-source: userset; mso-width-alt: 804" width=22><COL style="WIDTH: 71pt; mso-width-source: userset; mso-width-alt: 3474" width=95><COL style="WIDTH: 221pt; mso-width-source: userset; mso-width-alt: 10788" width=295><COL style="WIDTH: 56pt; mso-width-source: userset; mso-width-alt: 2742" width=75><COL style="WIDTH: 80pt; mso-width-source: userset; mso-width-alt: 3876" width=106><COL style="WIDTH: 53pt; mso-width-source: userset; mso-width-alt: 2560" width=70><COL style="WIDTH: 37pt; mso-width-source: userset; mso-width-alt: 1792" width=49><COL style="WIDTH: 29pt; mso-width-source: userset; mso-width-alt: 1389" width=38><TBODY><TR style="HEIGHT: 12.75pt" height=17><TD class=xl68 style="BORDER-RIGHT: #d4d0c8; BORDER-TOP: #d4d0c8; BORDER-LEFT: #d4d0c8; WIDTH: 17pt; BORDER-BOTTOM: #d4d0c8; HEIGHT: 12.75pt; BACKGROUND-COLOR: transparent" width=22 height=17></TD><TD class=xl68 style="BORDER-RIGHT: #d4d0c8; BORDER-TOP: #d4d0c8; BORDER-LEFT: #d4d0c8; WIDTH: 71pt; BORDER-BOTTOM: #d4d0c8; BACKGROUND-COLOR: transparent" width=95>A</TD><TD class=xl68 style="BORDER-RIGHT: #d4d0c8; BORDER-TOP: #d4d0c8; BORDER-LEFT: #d4d0c8; WIDTH: 221pt; BORDER-BOTTOM: #d4d0c8; BACKGROUND-COLOR: transparent" width=295>B</TD><TD class=xl68 style="BORDER-RIGHT: #d4d0c8; BORDER-TOP: #d4d0c8; BORDER-LEFT: #d4d0c8; WIDTH: 56pt; BORDER-BOTTOM: #d4d0c8; BACKGROUND-COLOR: transparent" width=75>C</TD><TD class=xl68 style="BORDER-RIGHT: #d4d0c8; BORDER-TOP: #d4d0c8; BORDER-LEFT: #d4d0c8; WIDTH: 80pt; BORDER-BOTTOM: #d4d0c8; BACKGROUND-COLOR: transparent" width=106>D</TD><TD class=xl68 style="BORDER-RIGHT: #d4d0c8; BORDER-TOP: #d4d0c8; BORDER-LEFT: #d4d0c8; WIDTH: 53pt; BORDER-BOTTOM: #d4d0c8; BACKGROUND-COLOR: transparent" width=70>E</TD><TD class=xl68 style="BORDER-RIGHT: #d4d0c8; BORDER-TOP: #d4d0c8; BORDER-LEFT: #d4d0c8; WIDTH: 37pt; BORDER-BOTTOM: #d4d0c8; BACKGROUND-COLOR: transparent" width=49>F</TD><TD class=xl68 style="BORDER-RIGHT: #d4d0c8; BORDER-TOP: #d4d0c8; BORDER-LEFT: #d4d0c8; WIDTH: 29pt; BORDER-BOTTOM: #d4d0c8; BACKGROUND-COLOR: transparent" width=38>G</TD></TR><TR style="HEIGHT: 12.75pt" height=17><TD style="BORDER-RIGHT: #d4d0c8; BORDER-TOP: #d4d0c8; BORDER-LEFT: #d4d0c8; BORDER-BOTTOM: #d4d0c8; HEIGHT: 12.75pt; BACKGROUND-COLOR: transparent" align=right height=17>1</TD><TD class=xl65 style="BORDER-RIGHT: windowtext 0.5pt solid; BORDER-TOP: windowtext 0.5pt solid; BORDER-LEFT: windowtext 0.5pt solid; BORDER-BOTTOM: windowtext 0.5pt solid; BACKGROUND-COLOR: transparent">Email Title:</TD><TD class=xl65 style="BORDER-RIGHT: windowtext 0.5pt solid; BORDER-TOP: windowtext 0.5pt solid; BORDER-LEFT: windowtext; BORDER-BOTTOM: windowtext 0.5pt solid; BACKGROUND-COLOR: transparent">Please find your attached monthly files for review.</TD><TD class=xl65 style="BORDER-RIGHT: windowtext 0.5pt solid; BORDER-TOP: windowtext 0.5pt solid; BORDER-LEFT: windowtext; BORDER-BOTTOM: windowtext 0.5pt solid; BACKGROUND-COLOR: transparent"></TD><TD class=xl65 style="BORDER-RIGHT: windowtext 0.5pt solid; BORDER-TOP: windowtext 0.5pt solid; BORDER-LEFT: windowtext; BORDER-BOTTOM: windowtext 0.5pt solid; BACKGROUND-COLOR: transparent"></TD><TD class=xl65 style="BORDER-RIGHT: windowtext 0.5pt solid; BORDER-TOP: windowtext 0.5pt solid; BORDER-LEFT: windowtext; BORDER-BOTTOM: windowtext 0.5pt solid; BACKGROUND-COLOR: transparent"></TD><TD class=xl65 style="BORDER-RIGHT: windowtext 0.5pt solid; BORDER-TOP: windowtext 0.5pt solid; BORDER-LEFT: windowtext; BORDER-BOTTOM: windowtext 0.5pt solid; BACKGROUND-COLOR: transparent"></TD><TD class=xl65 style="BORDER-RIGHT: windowtext 0.5pt solid; BORDER-TOP: windowtext 0.5pt solid; BORDER-LEFT: windowtext; BORDER-BOTTOM: windowtext 0.5pt solid; BACKGROUND-COLOR: transparent"></TD></TR><TR style="HEIGHT: 12.75pt" height=17><TD style="BORDER-RIGHT: #d4d0c8; BORDER-TOP: #d4d0c8; BORDER-LEFT: #d4d0c8; BORDER-BOTTOM: #d4d0c8; HEIGHT: 12.75pt; BACKGROUND-COLOR: transparent" align=right height=17>2</TD><TD class=xl65 style="BORDER-RIGHT: windowtext 0.5pt solid; BORDER-TOP: windowtext; BORDER-LEFT: windowtext 0.5pt solid; BORDER-BOTTOM: windowtext 0.5pt solid; BACKGROUND-COLOR: transparent">Folder Location</TD><TD class=xl65 style="BORDER-RIGHT: windowtext 0.5pt solid; BORDER-TOP: windowtext; BORDER-LEFT: windowtext; BORDER-BOTTOM: windowtext 0.5pt solid; BACKGROUND-COLOR: transparent">L:\MGMT\ExcelFiles</TD><TD class=xl65 style="BORDER-RIGHT: windowtext 0.5pt solid; BORDER-TOP: windowtext; BORDER-LEFT: windowtext; BORDER-BOTTOM: windowtext 0.5pt solid; BACKGROUND-COLOR: transparent"></TD><TD class=xl65 style="BORDER-RIGHT: windowtext 0.5pt solid; BORDER-TOP: windowtext; BORDER-LEFT: windowtext; BORDER-BOTTOM: windowtext 0.5pt solid; BACKGROUND-COLOR: transparent"></TD><TD class=xl65 style="BORDER-RIGHT: windowtext 0.5pt solid; BORDER-TOP: windowtext; BORDER-LEFT: windowtext; BORDER-BOTTOM: windowtext 0.5pt solid; BACKGROUND-COLOR: transparent"></TD><TD class=xl65 style="BORDER-RIGHT: windowtext 0.5pt solid; BORDER-TOP: windowtext; BORDER-LEFT: windowtext; BORDER-BOTTOM: windowtext 0.5pt solid; BACKGROUND-COLOR: transparent"></TD><TD class=xl65 style="BORDER-RIGHT: windowtext 0.5pt solid; BORDER-TOP: windowtext; BORDER-LEFT: windowtext; BORDER-BOTTOM: windowtext 0.5pt solid; BACKGROUND-COLOR: transparent"></TD></TR><TR style="HEIGHT: 12.75pt" height=17><TD style="BORDER-RIGHT: #d4d0c8; BORDER-TOP: #d4d0c8; BORDER-LEFT: #d4d0c8; BORDER-BOTTOM: #d4d0c8; HEIGHT: 12.75pt; BACKGROUND-COLOR: transparent" align=right height=17>3</TD><TD class=xl65 style="BORDER-RIGHT: windowtext 0.5pt solid; BORDER-TOP: windowtext; BORDER-LEFT: windowtext 0.5pt solid; BORDER-BOTTOM: windowtext 0.5pt solid; BACKGROUND-COLOR: transparent"></TD><TD class=xl65 style="BORDER-RIGHT: windowtext 0.5pt solid; BORDER-TOP: windowtext; BORDER-LEFT: windowtext; BORDER-BOTTOM: windowtext 0.5pt solid; BACKGROUND-COLOR: transparent"></TD><TD class=xl65 style="BORDER-RIGHT: windowtext 0.5pt solid; BORDER-TOP: windowtext; BORDER-LEFT: windowtext; BORDER-BOTTOM: windowtext 0.5pt solid; BACKGROUND-COLOR: transparent"></TD><TD class=xl65 style="BORDER-RIGHT: windowtext 0.5pt solid; BORDER-TOP: windowtext; BORDER-LEFT: windowtext; BORDER-BOTTOM: windowtext 0.5pt solid; BACKGROUND-COLOR: transparent"></TD><TD class=xl65 style="BORDER-RIGHT: windowtext 0.5pt solid; BORDER-TOP: windowtext; BORDER-LEFT: windowtext; BORDER-BOTTOM: windowtext 0.5pt solid; BACKGROUND-COLOR: transparent"></TD><TD class=xl65 style="BORDER-RIGHT: windowtext 0.5pt solid; BORDER-TOP: windowtext; BORDER-LEFT: windowtext; BORDER-BOTTOM: windowtext 0.5pt solid; BACKGROUND-COLOR: transparent"></TD><TD class=xl65 style="BORDER-RIGHT: windowtext 0.5pt solid; BORDER-TOP: windowtext; BORDER-LEFT: windowtext; BORDER-BOTTOM: windowtext 0.5pt solid; BACKGROUND-COLOR: transparent"></TD></TR><TR style="HEIGHT: 12.75pt" height=17><TD style="BORDER-RIGHT: #d4d0c8; BORDER-TOP: #d4d0c8; BORDER-LEFT: #d4d0c8; BORDER-BOTTOM: #d4d0c8; HEIGHT: 12.75pt; BACKGROUND-COLOR: transparent" align=right height=17>4</TD><TD class=xl67 style="BORDER-RIGHT: windowtext 0.5pt solid; BORDER-TOP: windowtext; BORDER-LEFT: windowtext 0.5pt solid; BORDER-BOTTOM: windowtext 0.5pt solid; BACKGROUND-COLOR: transparent">Name</TD><TD class=xl67 style="BORDER-RIGHT: windowtext 0.5pt solid; BORDER-TOP: windowtext; BORDER-LEFT: windowtext; BORDER-BOTTOM: windowtext 0.5pt solid; BACKGROUND-COLOR: transparent">Email</TD><TD class=xl67 style="BORDER-RIGHT: windowtext 0.5pt solid; BORDER-TOP: windowtext; BORDER-LEFT: windowtext; BORDER-BOTTOM: windowtext 0.5pt solid; BACKGROUND-COLOR: transparent">WS 1</TD><TD class=xl67 style="BORDER-RIGHT: windowtext 0.5pt solid; BORDER-TOP: windowtext; BORDER-LEFT: windowtext; BORDER-BOTTOM: windowtext 0.5pt solid; BACKGROUND-COLOR: transparent">WS 2</TD><TD class=xl67 style="BORDER-RIGHT: windowtext 0.5pt solid; BORDER-TOP: windowtext; BORDER-LEFT: windowtext; BORDER-BOTTOM: windowtext 0.5pt solid; BACKGROUND-COLOR: transparent">WS 3</TD><TD class=xl67 style="BORDER-RIGHT: windowtext 0.5pt solid; BORDER-TOP: windowtext; BORDER-LEFT: windowtext; BORDER-BOTTOM: windowtext 0.5pt solid; BACKGROUND-COLOR: transparent">WS 4</TD><TD class=xl67 style="BORDER-RIGHT: windowtext 0.5pt solid; BORDER-TOP: windowtext; BORDER-LEFT: windowtext; BORDER-BOTTOM: windowtext 0.5pt solid; BACKGROUND-COLOR: transparent">WS 5</TD></TR><TR style="HEIGHT: 12.75pt" height=17><TD style="BORDER-RIGHT: #d4d0c8; BORDER-TOP: #d4d0c8; BORDER-LEFT: #d4d0c8; BORDER-BOTTOM: #d4d0c8; HEIGHT: 12.75pt; BACKGROUND-COLOR: transparent" align=right height=17>5</TD><TD class=xl65 style="BORDER-RIGHT: windowtext 0.5pt solid; BORDER-TOP: windowtext; BORDER-LEFT: windowtext 0.5pt solid; BORDER-BOTTOM: windowtext 0.5pt solid; BACKGROUND-COLOR: transparent">John Doe</TD><TD class=xl66 style="BORDER-RIGHT: windowtext 0.5pt solid; BORDER-TOP: windowtext; BORDER-LEFT: windowtext; BORDER-BOTTOM: windowtext 0.5pt solid; BACKGROUND-COLOR: transparent">Johnd@email.com</TD><TD class=xl65 style="BORDER-RIGHT: windowtext 0.5pt solid; BORDER-TOP: windowtext; BORDER-LEFT: windowtext; BORDER-BOTTOM: windowtext 0.5pt solid; BACKGROUND-COLOR: transparent">IT File</TD><TD class=xl65 style="BORDER-RIGHT: windowtext 0.5pt solid; BORDER-TOP: windowtext; BORDER-LEFT: windowtext; BORDER-BOTTOM: windowtext 0.5pt solid; BACKGROUND-COLOR: transparent"></TD><TD class=xl65 style="BORDER-RIGHT: windowtext 0.5pt solid; BORDER-TOP: windowtext; BORDER-LEFT: windowtext; BORDER-BOTTOM: windowtext 0.5pt solid; BACKGROUND-COLOR: transparent"></TD><TD class=xl65 style="BORDER-RIGHT: windowtext 0.5pt solid; BORDER-TOP: windowtext; BORDER-LEFT: windowtext; BORDER-BOTTOM: windowtext 0.5pt solid; BACKGROUND-COLOR: transparent"></TD><TD class=xl65 style="BORDER-RIGHT: windowtext 0.5pt solid; BORDER-TOP: windowtext; BORDER-LEFT: windowtext; BORDER-BOTTOM: windowtext 0.5pt solid; BACKGROUND-COLOR: transparent"></TD></TR><TR style="HEIGHT: 12.75pt" height=17><TD style="BORDER-RIGHT: #d4d0c8; BORDER-TOP: #d4d0c8; BORDER-LEFT: #d4d0c8; BORDER-BOTTOM: #d4d0c8; HEIGHT: 12.75pt; BACKGROUND-COLOR: transparent" align=right height=17>6</TD><TD class=xl65 style="BORDER-RIGHT: windowtext 0.5pt solid; BORDER-TOP: windowtext; BORDER-LEFT: windowtext 0.5pt solid; BORDER-BOTTOM: windowtext 0.5pt solid; BACKGROUND-COLOR: transparent">Jan Doe</TD><TD class=xl66 style="BORDER-RIGHT: windowtext 0.5pt solid; BORDER-TOP: windowtext; BORDER-LEFT: windowtext; BORDER-BOTTOM: windowtext 0.5pt solid; BACKGROUND-COLOR: transparent">Jand@email.com</TD><TD class=xl65 style="BORDER-RIGHT: windowtext 0.5pt solid; BORDER-TOP: windowtext; BORDER-LEFT: windowtext; BORDER-BOTTOM: windowtext 0.5pt solid; BACKGROUND-COLOR: transparent">Finance File</TD><TD class=xl65 style="BORDER-RIGHT: windowtext 0.5pt solid; BORDER-TOP: windowtext; BORDER-LEFT: windowtext; BORDER-BOTTOM: windowtext 0.5pt solid; BACKGROUND-COLOR: transparent">Marketing File</TD><TD class=xl65 style="BORDER-RIGHT: windowtext 0.5pt solid; BORDER-TOP: windowtext; BORDER-LEFT: windowtext; BORDER-BOTTOM: windowtext 0.5pt solid; BACKGROUND-COLOR: transparent">AR File</TD><TD class=xl65 style="BORDER-RIGHT: windowtext 0.5pt solid; BORDER-TOP: windowtext; BORDER-LEFT: windowtext; BORDER-BOTTOM: windowtext 0.5pt solid; BACKGROUND-COLOR: transparent"></TD><TD class=xl65 style="BORDER-RIGHT: windowtext 0.5pt solid; BORDER-TOP: windowtext; BORDER-LEFT: windowtext; BORDER-BOTTOM: windowtext 0.5pt solid; BACKGROUND-COLOR: transparent"></TD></TR><TR style="HEIGHT: 12.75pt" height=17><TD style="BORDER-RIGHT: #d4d0c8; BORDER-TOP: #d4d0c8; BORDER-LEFT: #d4d0c8; BORDER-BOTTOM: #d4d0c8; HEIGHT: 12.75pt; BACKGROUND-COLOR: transparent" align=right height=17>7</TD><TD class=xl65 style="BORDER-RIGHT: windowtext 0.5pt solid; BORDER-TOP: windowtext; BORDER-LEFT: windowtext 0.5pt solid; BORDER-BOTTOM: windowtext 0.5pt solid; BACKGROUND-COLOR: transparent">Joe Smith</TD><TD class=xl66 style="BORDER-RIGHT: windowtext 0.5pt solid; BORDER-TOP: windowtext; BORDER-LEFT: windowtext; BORDER-BOTTOM: windowtext 0.5pt solid; BACKGROUND-COLOR: transparent">Joes@email.com</TD><TD class=xl65 style="BORDER-RIGHT: windowtext 0.5pt solid; BORDER-TOP: windowtext; BORDER-LEFT: windowtext; BORDER-BOTTOM: windowtext 0.5pt solid; BACKGROUND-COLOR: transparent">Mgmt File</TD><TD class=xl65 style="BORDER-RIGHT: windowtext 0.5pt solid; BORDER-TOP: windowtext; BORDER-LEFT: windowtext; BORDER-BOTTOM: windowtext 0.5pt solid; BACKGROUND-COLOR: transparent">Acct File</TD><TD class=xl65 style="BORDER-RIGHT: windowtext 0.5pt solid; BORDER-TOP: windowtext; BORDER-LEFT: windowtext; BORDER-BOTTOM: windowtext 0.5pt solid; BACKGROUND-COLOR: transparent"></TD><TD class=xl65 style="BORDER-RIGHT: windowtext 0.5pt solid; BORDER-TOP: windowtext; BORDER-LEFT: windowtext; BORDER-BOTTOM: windowtext 0.5pt solid; BACKGROUND-COLOR: transparent"></TD><TD class=xl65 style="BORDER-RIGHT: windowtext 0.5pt solid; BORDER-TOP: windowtext; BORDER-LEFT: windowtext; BORDER-BOTTOM: windowtext 0.5pt solid; BACKGROUND-COLOR: transparent"></TD></TR></TBODY></TABLE>

I would like my outlook to email John the IT File from L:\MGMT\ExcelFiles. Jan should be emailed the Finance, Marketing and AR File. Joe should be emailed the MGMT and Acct file.

Any help with this macro request is appreciated.
 

Excel Facts

Which Excel functions can ignore hidden rows?
The SUBTOTAL and AGGREGATE functions ignore hidden rows. AGGREGATE can also exclude error cells and more.
I'm assuming that when you say "worksheets in a folder" you actually mean "workbooks in a folder". If so, make sure that sheet containing the data (Name, Email, Files (WS1, WS2, etc.) is the active sheet and try the following macro...

Code:
[font=Verdana][color=darkblue]Option[/color] [color=darkblue]Explicit[/color]

[color=darkblue]Sub[/color] SendReviewFiles()

    [color=darkblue]Dim[/color] OutlookApp [color=darkblue]As[/color] Outlook.Application
    [color=darkblue]Dim[/color] MItem [color=darkblue]As[/color] Outlook.MailItem
    [color=darkblue]Dim[/color] LastRow [color=darkblue]As[/color] [color=darkblue]Long[/color]
    [color=darkblue]Dim[/color] LastColumn [color=darkblue]As[/color] [color=darkblue]Long[/color]
    [color=darkblue]Dim[/color] i [color=darkblue]As[/color] [color=darkblue]Long[/color]
    [color=darkblue]Dim[/color] j [color=darkblue]As[/color] [color=darkblue]Long[/color]
    [color=darkblue]Dim[/color] strPath [color=darkblue]As[/color] [color=darkblue]String[/color]
    [color=darkblue]Dim[/color] strFile [color=darkblue]As[/color] [color=darkblue]String[/color]
    
    LastRow = Cells(Rows.Count, "A").End(xlUp).Row

    [color=darkblue]If[/color] LastRow < 5 [color=darkblue]Then[/color]
        MsgBox "No data is available...", vbInformation
        [color=darkblue]Exit[/color] [color=darkblue]Sub[/color]
    [color=darkblue]End[/color] [color=darkblue]If[/color]
    
    [color=darkblue]Set[/color] OutlookApp = [color=darkblue]New[/color] Outlook.Application
    
    strPath = Range("B2").Value
    
    [color=darkblue]If[/color] Right(strPath, 1) <> "\" [color=darkblue]Then[/color] strPath = strPath & "\"
    
    [color=darkblue]For[/color] i = 5 [color=darkblue]To[/color] LastRow
        LastColumn = Cells(i, Columns.Count).End(xlToLeft).Column
        [color=darkblue]If[/color] LastColumn > 2 [color=darkblue]Then[/color]
            [color=darkblue]Set[/color] MItem = OutlookApp.CreateItem(olMailItem)
            [color=darkblue]With[/color] MItem
                .To = Cells(i, "B").Value
                .Subject = Range("B1").Value
                [color=darkblue]For[/color] j = 3 [color=darkblue]To[/color] LastColumn
                        strFile = Dir(strPath & Cells(i, j).Value & ".xls")  [color=green]'change the file extension, accordingly[/color]
                         [color=darkblue]If[/color] strFile <> "" [color=darkblue]Then[/color]
                            .Attachments.Add strPath & strFile
                        [color=darkblue]Else[/color]
                            Cells(i, j).Interior.ColorIndex = 6
                        [color=darkblue]End[/color] [color=darkblue]If[/color]
                [color=darkblue]Next[/color] j
                .Save  [color=green]'to Draft's folder[/color]
            [color=darkblue]End[/color] [color=darkblue]With[/color]
        [color=darkblue]End[/color] [color=darkblue]If[/color]
    [color=darkblue]Next[/color] i
    
    MsgBox "Completed...", vbInformation
                        
[color=darkblue]End[/color] [color=darkblue]Sub[/color]
[/font]

Note that the above code saves the emails in Outlook's Draft folder. Once you've tested it and it works as you desire, you can replace...

Code:
.Save

with

Code:
.Send

Also, note that any cell whose file is not found in the specified folder will be highlighted in yellow.
 
Last edited:
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