Find total of col with varying lengths

C

csimonds

Board Regular
Joined
Oct 2, 2011
Messages
73
Hello Experts.
I have a question which I thought would be straight forward, but is proving quite difficult to solve. I have a monthly spreadsheet prepared by a 3rd party software package that I cannot alter. It returns in col A employee name, followed by product categories. In col. B it returns the value of sales for each of the product categories. As the end of each employee in col. B there is a subtotal. The trouble is col. A product categories vary, only categories with sales are shown. Therefore if an employee does not make a sale in one category it will not be displayed.

I need to be able to extract the employee name and total sale. I have tried various lookups/offset and index but have been unable to come to a workable solution. Would be more than happy for a formula or VBA solution. Any assistance would be greatly appreciated.

Thanks
Carolyn

Original Data Format

[TABLE="class: t1"]
<tbody>[TR]
[TD="class: td1"]Data
[/TD]
[TD="class: td1"]Amount
[/TD]
[/TR]
[TR]
[TD="class: td1"]M. Smith
[/TD]
[TD="class: td1"]

[/TD]
[/TR]
[TR]
[TD="class: td1"]Apple
[/TD]
[TD="class: td1"]20
[/TD]
[/TR]
[TR]
[TD="class: td1"]Pear
[/TD]
[TD="class: td1"]20
[/TD]
[/TR]
[TR]
[TD="class: td1"]Banana
[/TD]
[TD="class: td1"]40
[/TD]
[/TR]
[TR]
[TD="class: td1"]

[/TD]
[TD="class: td1"]80
[/TD]
[/TR]
[TR]
[TD="class: td1"]

[/TD]
[TD="class: td1"]

[/TD]
[/TR]
[TR]
[TD="class: td1"]P. Noone
[/TD]
[TD="class: td1"]

[/TD]
[/TR]
[TR]
[TD="class: td1"]Apple
[/TD]
[TD="class: td1"]10
[/TD]
[/TR]
[TR]
[TD="class: td1"]Pear
[/TD]
[TD="class: td1"]10
[/TD]
[/TR]
[TR]
[TD="class: td1"]Banana
[/TD]
[TD="class: td1"]10
[/TD]
[/TR]
[TR]
[TD="class: td1"]Orange
[/TD]
[TD="class: td1"]20
[/TD]
[/TR]
[TR]
[TD="class: td1"]

[/TD]
[TD="class: td1"]50
[/TD]
[/TR]
[TR]
[TD="class: td1"]

[/TD]
[TD="class: td1"]

[/TD]
[/TR]
[TR]
[TD="class: td1"]C. Someone
[/TD]
[TD="class: td1"]

[/TD]
[/TR]
[TR]
[TD="class: td1"]Apple
[/TD]
[TD="class: td1"]20
[/TD]
[/TR]
[TR]
[TD="class: td1"]Pear
[/TD]
[TD="class: td1"]20
[/TD]
[/TR]
[TR]
[TD="class: td1"]Banana
[/TD]
[TD="class: td1"]20
[/TD]
[/TR]
[TR]
[TD="class: td1"]

[/TD]
[TD="class: td1"]60
[/TD]
[/TR]
</tbody>[/TABLE]
 

Excel Facts

Test for Multiple Conditions in IF?
Use AND(test, test, test, test) or OR(test, test, test, ...) as the logical_test argument of IF.
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Does each employee return multiple times within the output? What is the values you want returned according to above data?
Just: M. Smith - 80
P. Noone - 50
C. Someone - 60
???

It's not entirely clear what you want out of it for me.
 
Upvote 0
csimonds said:
Hello Experts.
I have a question which I thought would be straight forward, but is proving quite difficult to solve. I have a monthly spreadsheet prepared by a 3rd party software package that I cannot alter. It returns in col A employee name, followed by product categories. In col. B it returns the value of sales for each of the product categories. As the end of each employee in col. B there is a subtotal. The trouble is col. A product categories vary, only categories with sales are shown. Therefore if an employee does not make a sale in one category it will not be displayed.

I need to be able to extract the employee name and total sale. I have tried various lookups/offset and index but have been unable to come to a workable solution. Would be more than happy for a formula or VBA solution. Any assistance would be greatly appreciated.

Thanks
Carolyn

[...]
Click to expand...


[TABLE="width: 387"]
<COLGROUP><COL style="WIDTH: 93pt; mso-width-source: userset; mso-width-alt: 4408" width=124><COL style="WIDTH: 94pt; mso-width-source: userset; mso-width-alt: 4465" width=126><COL style="WIDTH: 48pt" width=64><COL style="WIDTH: 94pt; mso-width-source: userset; mso-width-alt: 4465" width=126><COL style="WIDTH: 58pt; mso-width-source: userset; mso-width-alt: 2759" width=78><TBODY>[TR]
[TD="class: xl63, width: 124, bgcolor: white"]Data[/TD]
[TD="class: xl63, width: 126, bgcolor: white"]Amount[/TD]
[TD="class: xl64, width: 64, bgcolor: transparent"] [/TD]
[TD="class: xl63, width: 126, bgcolor: white"]Employee[/TD]
[TD="class: xl63, width: 78, bgcolor: white"]Total[/TD]
[/TR]
[TR]
[TD="class: xl65, width: 124, bgcolor: white"]M. Smith[/TD]
[TD="class: xl65, width: 126, bgcolor: white"] [/TD]
[TD="class: xl64, bgcolor: transparent"] [/TD]
[TD="class: xl65, width: 126, bgcolor: white"]M. Smith[/TD]
[TD="class: xl65, width: 78, bgcolor: white"]80[/TD]
[/TR]
[TR]
[TD="class: xl65, width: 124, bgcolor: white"]Apple[/TD]
[TD="class: xl65, width: 126, bgcolor: white"]20[/TD]
[TD="class: xl64, bgcolor: transparent"] [/TD]
[TD="class: xl65, width: 126, bgcolor: white"]P. Noone[/TD]
[TD="class: xl65, width: 78, bgcolor: white"]50[/TD]
[/TR]
[TR]
[TD="class: xl65, width: 124, bgcolor: white"]Pear[/TD]
[TD="class: xl65, width: 126, bgcolor: white"]20[/TD]
[TD="class: xl64, bgcolor: transparent"] [/TD]
[TD="class: xl65, width: 126, bgcolor: white"]C. Someone[/TD]
[TD="class: xl65, width: 78, bgcolor: white"]60[/TD]
[/TR]
[TR]
[TD="class: xl65, width: 124, bgcolor: white"]Banana[/TD]
[TD="class: xl65, width: 126, bgcolor: white"]40[/TD]
[TD="class: xl64, bgcolor: transparent"] [/TD]
[TD="class: xl64, bgcolor: transparent"] [/TD]
[TD="class: xl64, bgcolor: transparent"] [/TD]
[/TR]
[TR]
[TD="class: xl65, width: 124, bgcolor: white"] [/TD]
[TD="class: xl65, width: 126, bgcolor: white"]80[/TD]
[TD="class: xl64, bgcolor: transparent"] [/TD]
[TD="class: xl64, bgcolor: transparent"] [/TD]
[TD="class: xl64, bgcolor: transparent"] [/TD]
[/TR]
[TR]
[TD="class: xl65, width: 124, bgcolor: white"] [/TD]
[TD="class: xl65, width: 126, bgcolor: white"] [/TD]
[TD="class: xl64, bgcolor: transparent"] [/TD]
[TD="class: xl64, bgcolor: transparent"] [/TD]
[TD="class: xl64, bgcolor: transparent"] [/TD]
[/TR]
[TR]
[TD="class: xl65, width: 124, bgcolor: white"]P. Noone[/TD]
[TD="class: xl65, width: 126, bgcolor: white"] [/TD]
[TD="class: xl64, bgcolor: transparent"] [/TD]
[TD="class: xl64, bgcolor: transparent"] [/TD]
[TD="class: xl64, bgcolor: transparent"] [/TD]
[/TR]
[TR]
[TD="class: xl65, width: 124, bgcolor: white"]Apple[/TD]
[TD="class: xl65, width: 126, bgcolor: white"]10[/TD]
[TD="class: xl64, bgcolor: transparent"] [/TD]
[TD="class: xl64, bgcolor: transparent"] [/TD]
[TD="class: xl64, bgcolor: transparent"] [/TD]
[/TR]
[TR]
[TD="class: xl65, width: 124, bgcolor: white"]Pear[/TD]
[TD="class: xl65, width: 126, bgcolor: white"]10[/TD]
[TD="class: xl64, bgcolor: transparent"] [/TD]
[TD="class: xl64, bgcolor: transparent"] [/TD]
[TD="class: xl64, bgcolor: transparent"] [/TD]
[/TR]
[TR]
[TD="class: xl65, width: 124, bgcolor: white"]Banana[/TD]
[TD="class: xl65, width: 126, bgcolor: white"]10[/TD]
[TD="class: xl64, bgcolor: transparent"] [/TD]
[TD="class: xl64, bgcolor: transparent"] [/TD]
[TD="class: xl64, bgcolor: transparent"] [/TD]
[/TR]
[TR]
[TD="class: xl65, width: 124, bgcolor: white"]Orange[/TD]
[TD="class: xl65, width: 126, bgcolor: white"]20[/TD]
[TD="class: xl64, bgcolor: transparent"] [/TD]
[TD="class: xl64, bgcolor: transparent"] [/TD]
[TD="class: xl64, bgcolor: transparent"] [/TD]
[/TR]
[TR]
[TD="class: xl65, width: 124, bgcolor: white"] [/TD]
[TD="class: xl65, width: 126, bgcolor: white"]50[/TD]
[TD="class: xl64, bgcolor: transparent"] [/TD]
[TD="class: xl64, bgcolor: transparent"] [/TD]
[TD="class: xl64, bgcolor: transparent"] [/TD]
[/TR]
[TR]
[TD="class: xl65, width: 124, bgcolor: white"] [/TD]
[TD="class: xl65, width: 126, bgcolor: white"] [/TD]
[TD="class: xl64, bgcolor: transparent"] [/TD]
[TD="class: xl64, bgcolor: transparent"] [/TD]
[TD="class: xl64, bgcolor: transparent"] [/TD]
[/TR]
[TR]
[TD="class: xl65, width: 124, bgcolor: white"]C. Someone[/TD]
[TD="class: xl65, width: 126, bgcolor: white"] [/TD]
[TD="class: xl64, bgcolor: transparent"] [/TD]
[TD="class: xl64, bgcolor: transparent"] [/TD]
[TD="class: xl64, bgcolor: transparent"] [/TD]
[/TR]
[TR]
[TD="class: xl65, width: 124, bgcolor: white"]Apple[/TD]
[TD="class: xl65, width: 126, bgcolor: white"]20[/TD]
[TD="class: xl64, bgcolor: transparent"] [/TD]
[TD="class: xl64, bgcolor: transparent"] [/TD]
[TD="class: xl64, bgcolor: transparent"] [/TD]
[/TR]
[TR]
[TD="class: xl65, width: 124, bgcolor: white"]Pear[/TD]
[TD="class: xl65, width: 126, bgcolor: white"]20[/TD]
[TD="class: xl64, bgcolor: transparent"] [/TD]
[TD="class: xl64, bgcolor: transparent"] [/TD]
[TD="class: xl64, bgcolor: transparent"] [/TD]
[/TR]
[TR]
[TD="class: xl65, width: 124, bgcolor: white"]Banana[/TD]
[TD="class: xl65, width: 126, bgcolor: white"]20[/TD]
[TD="class: xl64, bgcolor: transparent"] [/TD]
[TD="class: xl64, bgcolor: transparent"] [/TD]
[TD="class: xl64, bgcolor: transparent"] [/TD]
[/TR]
[TR]
[TD="class: xl65, width: 124, bgcolor: white"] [/TD]
[TD="class: xl65, width: 126, bgcolor: white"]60[/TD]
[TD="class: xl64, bgcolor: transparent"] [/TD]
[TD="class: xl64, bgcolor: transparent"] [/TD]
[TD="class: xl64, bgcolor: transparent"] [/TD]
[/TR]
</TBODY>[/TABLE]

Data is located in A2:B19, the header row excluded.

D2, control+shift+enter, not just enter, and copy down:
Rich (BB code): 
=IFERROR(INDEX($A$2:$A$19,SMALL(IF(1-($A$2:$A$19=""),
  IF(1-ISNUMBER($B$2:$B$19),ROW($A$2:$A$19)-ROW($A$2)+1)),
  ROWS($D$2:D2))),"")

E2, control+shift+enter, not just enter, and copy down:
Rich (BB code): 
=IF($D2="","",INDEX($B$2:$B$19,SMALL(IF($A$2:$A$19="",
  IF(ISNUMBER($B$2:$B$19),ROW($A$2:$A$19)-ROW($A$2)+1)),
  ROWS($E$2:E2))))
 
Upvote 0
Hi Aladin,

Thank you very much for taking the time to reply. Your formula works perfectly.
Thank you!
 
Upvote 0
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