# Formula to populate a column for every non-zero cell in a data set

#### FlowersinExcel

##### New Member
Hi there,
I am creating a spreadsheet that adds rows of information for every non-zero cell in a data set on another sheet. I have an Input sheet where I enter how each employee's time is allocated (across 50 potential programs, or columns). That is then converted into dollar amounts in the Calculation sheet, and then in the Output sheet I have to turn it into columns of Name, Program, and Amount, with one unique row for every allocation. So if a person works in three programs, they get three rows in this Output tab, listing different programs & amounts. Right now I do this manually, painfully, and it takes ages. With help from a Mr.Excel guru I found formulas to populate the Name & Amounts, but not one to populate the Program column. Is there a formula that will help me auto-populate that?
Here is an example of my simple input:
Mr.Excel question.xlsx
ABCDEFG
1Program 1Program 2Program 3Program 4Program 5TOTAL
2Name 10.30.40.7
3Name 20.10.150.10.50.85
4Name 30.150.20.50.151
5Name 40.60.130.020.75
6Name 50.50.5
7Name 611
8Name 70.20.50.7
9Name 81315
Input
Cell Formulas
RangeFormula
G2:G9G2=SUM(B2:F2)

And my simple calculation
Cell Formulas
RangeFormula
C1:H1C1=Input!B1
C2:G9C2=\$B2*(Input!B2/Input!\$G2)
A2:A9A2=Input!A2

And the final output tab, where the Name & Amount columns have formulas but the Program column is still manually entered...this is where I need help with a formula.
Mr.Excel question.xlsx
ABC
1NameAmountProgram
2Name 142.86Program 1
3Name 157.14Program 2
4Name 223.53Program 1
5Name 235.29Program 2
6Name 223.53Program 3
7Name 2117.65Program 4
8Name 345.00Program 1
9Name 360.00Program 2
10Name 3150.00Program 3
11Name 345.00Program 4
12Name 4320.00Program 1
13Name 469.33Program 2
14Name 410.67Program 4
15Name 5500.00etc…
16Name 6600.00
17Name 7200.00
18Name 7500.00
19Name 8160.00
20Name 8480.00
21Name 8160.00
Output
Cell Formulas
RangeFormula
A2:A21A2=INDEX(Calculation!\$A\$2:\$A\$60,CEILING(AGGREGATE(15,6,((COLUMN(Calculation!\$C\$2:\$BX\$60)-COLUMN(Calculation!\$C\$2))+((ROW(Calculation!\$C\$2:\$BX\$60)-ROW(Calculation!\$C\$2))*COLUMNS(Calculation!\$C\$2:\$BX\$60)+1))/--(Calculation!\$C\$2:\$BX\$60<>0),ROWS(\$A\$2:A2)),COLUMNS(Calculation!\$C\$2:\$BX\$60))/COLUMNS(Calculation!\$C\$2:\$BX\$60),1)
B2:B21B2=INDEX(Calculation!\$C\$2:\$BX\$60,CEILING(AGGREGATE(15,6,((COLUMN(Calculation!\$C\$2:\$BX\$60)-COLUMN(Calculation!\$C\$2))+((ROW(Calculation!\$C\$2:\$BX\$60)-ROW(Calculation!\$C\$2))*COLUMNS(Calculation!\$C\$2:\$BX\$60)+1))/--(Calculation!\$C\$2:\$BX\$60<>0),ROWS(\$B\$2:B2)),COLUMNS(Calculation!\$C\$2:\$BX\$60))/COLUMNS(Calculation!\$C\$2:\$BX\$60),MOD(AGGREGATE(15,6,((COLUMN(Calculation!\$C\$2:\$BX\$60)-COLUMN(Calculation!\$C\$2))+((ROW(Calculation!\$C\$2:\$BX\$60)-ROW(Calculation!\$C\$2))*COLUMNS(Calculation!\$C\$2:\$BX\$60)+1))/--(Calculation!\$C\$2:\$BX\$60<>0),ROWS(\$B\$2:B2))-1,COLUMNS(Calculation!\$C\$2:\$BX\$60))+1)

I thought about using V/HLOOKUP formulas, but the values aren't always unique, because a person who spend 50% of their time in Program 1 and 50% in Program 2 will have repeat values.
I appreciate any ideas you all have - thanks so much!

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#### Marcelo Branco

##### MrExcel MVP
The formula below worked with your data sample (only 5 programs). Adjust the ranges for your real case.

C2 copied down
=INDEX(Calculation!\$C\$1:\$G\$1,AGGREGATE(15,6,(COLUMN(Calculation!\$C\$1:\$G\$1)-COLUMN(Calculation!\$C\$1)+1)/(INDEX(Calculation!\$C\$2:\$G\$9,MATCH(A2,Calculation!\$A\$2:\$A\$9,0),0)=B2),COUNTIFS(A\$2:A2,A2,B\$2:B2,B2)))

M.

#### FlowersinExcel

##### New Member
This worked beautifully, thank you so much!

M.

#### FlowersinExcel

##### New Member

M.
@Marcelo Branco, I may still need your help. I've tried to transfer these formulas to the actual spreadsheet, rather than the mock version I shared here, and two things are happening.
One, whenever I press enter if I'm in the formula bar, it opens my windows file explorer with a cue to update values (i.e., the files explorer pop-up says Update Values in the top left corner where it would normally say Save As, for example, if I had created a pop-up by pressing the Save As button).

And two, I get #NAME error. So, I might need to understand this formula better in able to make it work in my actual spreadsheet. Do you see anything obviously wrong that I am doing? Here's my transferred formula, which appears in cell C2 in of the real output sheet, where wage allocation is another sheet in the workbook (instead of the Calculation sheet in my mock-up):

=INDEX('wage allocation'!\$C\$4:\$CE\$300,CEILING(AGGREGATE(15,6,((COLUMN(‘wage allocation’!\$C\$4:\$CE\$300)-COLUMN(‘wage allocation’!\$C\$4))+((ROW(‘wage allocation’!\$C\$4:\$CE\$300)-ROW(‘wage allocation’!\$C\$4))*COLUMNS(‘wage allocation’!\$C\$4:\$CE\$300)+1))/--(‘wage allocation’!\$C\$4:\$CE\$300<>0),ROWS(\$C\$2:C2)),COLUMNS(‘wage allocation’!\$C\$4:\$CE\$300))/COLUMNS(‘wage allocation’!\$C\$4:\$CE\$3000),MOD(AGGREGATE(15,6,((COLUMN(‘wage allocation’!\$C\$4:\$CE\$300)-COLUMN(‘wage allocation’!\$C\$4))+((ROW(‘wage allocation’!\$C\$4:\$CE\$300)-ROW(‘wage allocation’!\$C\$4))*COLUMNS(‘wage allocation’!\$C\$4:\$CE\$300)+1))/--(‘wage allocation’!\$C\$4:\$CE\$300<>0),ROWS(\$C\$2:C2))-1,COLUMNS(‘wage allocation’!\$C\$4:\$CE\$300))+1)

What am I doing wrong?
Thanks so much for your help!

#### Marcelo Branco

##### MrExcel MVP
I'm afraid I can't help you. The formula you are using is completely different from the formula I suggested. In your formula I noticed some Excel functions that don't appear in mine, like CEILING, MOD and then I couldn't understand the logic of your formula.

I probably didn't understand your problem or the real case is very different from the one described in post #1.

M.

#### FlowersinExcel

##### New Member

I'm afraid I can't help you. The formula you are using is completely different from the formula I suggested. In your formula I noticed some Excel functions that don't appear in mine, like CEILING, MOD and then I couldn't understand the logic of your formula.

I probably didn't understand your problem or the real case is very different from the one described in post #1.

M.
Good point. Those were from another thread, so I'll go ask there. Thanks for the quick reply, though - you are still very helpful!

#### Marcelo Branco

##### MrExcel MVP
I think i understand you problem - you are using very complicated formulas to get the values in Columns A and B of the sheet Output

I suggest something like this

Sheet Input is OK

On sheet wage calculation use a helper column (observe the gray area) to make the formulas simpler
J1 copied down until the last name
=COUNTIF(C\$1:G1,">0")

Cell Formulas
RangeFormula
C1:H1C1=Input!B1
C2:G9C2=\$B2*(Input!B2/Input!\$G2)
A2:A9A2=Input!A2
J1:J9J1=COUNTIF(C\$1:G1,">0")

On sheet Output try this - note the formulas in columns A, B and C

Cell Formulas
RangeFormula
B2:B21B2=INDEX(INDEX('wage calculation'!C\$2:G\$9,MATCH(A2,'wage calculation'!\$A\$2:\$A\$9,0),0),AGGREGATE(15,6,(COLUMN('wage calculation'!C\$1:G\$1)-COLUMN('wage calculation'!C\$1)+1)/(INDEX('wage calculation'!C\$2:G\$9,MATCH(A2,'wage calculation'!A\$2:A\$9,0),0)<>0),COUNTIF(A\$2:A2,A2)))
C2:C21C2=INDEX('wage calculation'!\$C\$1:\$G\$1,AGGREGATE(15,6,(COLUMN('wage calculation'!\$C\$1:\$G\$1)-COLUMN('wage calculation'!\$C\$1)+1)/(INDEX('wage calculation'!\$C\$2:\$G\$9,MATCH(A2,'wage calculation'!\$A\$2:\$A\$9,0),0)=B2),COUNTIFS(A\$2:A2,A2,B\$2:B2,B2)))
A2:A22A2=IF(ROWS(A\$2:A2)>'wage calculation'!\$J\$9,"",INDEX('wage calculation'!A\$2:A\$9,MATCH(ROWS(A\$2:A2)-1,'wage calculation'!\$J\$1:\$J\$9,1)))

Be sure the sheet names are correct

M.

#### FlowersinExcel

##### New Member
I tried it and it's working! I have a harder adaptation that I'll try tomorrow afternoon, but the first easy adaptation worked beautifully. THANK YOU! Thank you thank you thank you!

M.

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