formula with multiple criteria

[RattlingCarp3048]

looking for help with creating a formula with multiple criteria. would prefer to stick with formula if possible.

on sheet 1 L3 =VLOOKUP(B3,'QC Exeptions'!P:P,1,0) need to add the following criteria....

search the vlookup on sheet "QC Exceptions"

If column T="no" leave "-".

If T = "yes" and H = "Minor" then count rows where all are true

hopefully this makes sense

 

[etaf]

not sure i follow what you are after fully
BUT
a countifs() may do
But you give 2 criteria for column T =

also not sure about the inverted commas

COUNTIFS( 'QC Exceptions'!T:T,"yes", 'QC Exceptions'!H:H,"minor")
But what exactly is the text within column T
T="no" leave "-"

And as you are counting , why the need for a vlookup ???

I think an example would help here


Note: Images are difficult to see , and also requires that I input all the data myself, which is very time consuming.

A SMALL sample spreadsheet, around 10-20 rows, would help a lot here, with all sensitive data removed, and expected results mocked up and manually entered, with a few notes of explanation.

MrExcel has a tool called “XL2BB” that lets you post samples of your data and will allow us to copy/paste your sample data into our Excel spreadsheets, saving a lot of time.

XL2BB - Excel Range to BBCode

Excel 'mini-sheet' in messages - XL2BB Although experts prefer to read your description and question instead of working in your actual file to solve your problem, there are times that it is difficult to explain an issue without providing actual...

www.mrexcel.com

You can also test to see if it works ok, in the "Test Here" forum.

Test Here

Use this forum to test your signature, learn bbcode, smilies, XL2BB, etc. Threads in this forum are automatically deleted after no replies for seven (7) days

www.mrexcel.com

OR if you cannot get XL2BB to work, or have restrictions on your PC , then put the sample spreadsheet onto a share
I only tend to goto OneDrive, Dropbox or google docs , as I'm never certain of other random share sites and possible virus.

 

[RattlingCarp3048]

not sure i follow what you are after fully
BUT
a countifs() may do
But you give 2 criteria for column T =

also not sure about the inverted commas

COUNTIFS( 'QC Exceptions'!T:T,"yes", 'QC Exceptions'!H:H,"minor")
But what exactly is the text within column T
T="no" leave "-"

And as you are counting , why the need for a vlookup ???

I think an example would help here


Note: Images are difficult to see , and also requires that I input all the data myself, which is very time consuming.

A SMALL sample spreadsheet, around 10-20 rows, would help a lot here, with all sensitive data removed, and expected results mocked up and manually entered, with a few notes of explanation.

MrExcel has a tool called “XL2BB” that lets you post samples of your data and will allow us to copy/paste your sample data into our Excel spreadsheets, saving a lot of time.

XL2BB - Excel Range to BBCode

Excel 'mini-sheet' in messages - XL2BB Although experts prefer to read your description and question instead of working in your actual file to solve your problem, there are times that it is difficult to explain an issue without providing actual...

www.mrexcel.com

You can also test to see if it works ok, in the "Test Here" forum.

Test Here

Use this forum to test your signature, learn bbcode, smilies, XL2BB, etc. Threads in this forum are automatically deleted after no replies for seven (7) days

www.mrexcel.com

OR if you cannot get XL2BB to work, or have restrictions on your PC , then put the sample spreadsheet onto a share
I only tend to goto OneDrive, Dropbox or google docs , as I'm never certain of other random share sites and possible virus.

unfortunately i cannot post the mini-sheet. ive tried before but have IT restrictions as its a work computer. since posting ive had to limit the overall data which did change the column's a little. the concept and need is still the same. i may simply just be over thinking this entire process but let me explain in a little more detail. i have a spreadsheet with a "summary" tab and a "qc exceptions" tab. the formula will go into column L and a similar one in column M on the summary tab.

I need to find the name in column B on the summary tab that is somewhere in column D on the qc exception sheet. if column E is blank then do nothing, leave column L on the summary tab blank/-.

If column E says yes, then count the rows where column B=minor.

not sure if a filter, sort, count, etc combination my be more useful. ive tried several approaches, maybe im over-thinking it...

 

[etaf]

what to do if no instead of yes

so the only match is eric4 as it has a yes - and do we count minor because thats in column B for eric4, or just that the column L is minor
and answer is 3

if eric1 had a yes, and has major in b, then would that count major and so 2 ?
or is that only applied to column M - Major exceptions

more examples and expected results would help

I think a IF with a lookup and countif should work

countifs('qc exception sheet'!$D$3:$D$10, B2, 'qc exception sheet'!$E$3:$E$10,"yes") >0
and
countif('qc exception sheet'!$B$3:$B$10, "minor')
maydo it

=IF( countifs('qc exception sheet'!$D$3:$D$10, B2, 'qc exception sheet'!$E$3:$E$10,"yes") >0 , countif('qc exception sheet'!$B$3:$B$10, "minor'), "")

 

[RattlingCarp3048]

what to do if no instead of yes

so the only match is eric4 as it has a yes - and do we count minor because thats in column B for eric4, or just that the column L is minor
and answer is 3

if eric1 had a yes, and has major in b, then would that count major and so 2 ?
or is that only applied to column M - Major exceptions

more examples and expected results would help

I think a IF with a lookup and countif should work

countifs('qc exception sheet'!$D$3:$D$10, B2, 'qc exception sheet'!$E$3:$E$10,"yes") >0
and
countif('qc exception sheet'!$B$3:$B$10, "minor')
maydo it

=IF( countifs('qc exception sheet'!$D$3:$D$10, B2, 'qc exception sheet'!$E$3:$E$10,"yes") >0 , countif('qc exception sheet'!$B$3:$B$10, "minor'), "")

i think my confusion is how to syntax it all together or what formula function/combination would work best for these purposes. maybe this will help...

Summary L3 =VLOOKUP(B3,'QC Exceptions'!D:D,1,0), if qc exception = "yes" then count "minor"

summary M3 = =VLOOKUP(B3,'QC Exceptions'!D:D,1,0), if qc exception = "yes" then count "major"

results should look like this...

 

[etaf]

so you are only counting the minor and major where there is a yes
=countifs('qc exception sheet'!$D$3:$D$10, B2, 'qc exception sheet'!$E$3:$E$10,"yes",'qc exception sheet'!$B$3:$B$10,"Minor")
will return 0 - you could set excel to not show zero but a dash OR
=IF ( countifs('qc exception sheet'!$D$3:$D$10, B2, 'qc exception sheet'!$E$3:$E$10,"yes",'qc exception sheet'!$B$3:$B$10,"Minor")>0, countifs('qc exception sheet'!$D$3:$D$10, B2, 'qc exception sheet'!$E$3:$E$10,"yes",'qc exception sheet'!$B$3:$B$10,"Minor") , "")

change minor to major for column M

 

[RattlingCarp3048]

so you are only counting the minor and major where there is a yes
=countifs('qc exception sheet'!$D$3:$D$10, B2, 'qc exception sheet'!$E$3:$E$10,"yes",'qc exception sheet'!$B$3:$B$10,"Minor")
will return 0 - you could set excel to not show zero but a dash OR
=IF ( countifs('qc exception sheet'!$D$3:$D$10, B2, 'qc exception sheet'!$E$3:$E$10,"yes",'qc exception sheet'!$B$3:$B$10,"Minor")>0, countifs('qc exception sheet'!$D$3:$D$10, B2, 'qc exception sheet'!$E$3:$E$10,"yes",'qc exception sheet'!$B$3:$B$10,"Minor") , "")

change minor to major for column M

the second one worked perfectly. i tested it will several months worth of data and filtered multiple different ways and it worked every time. sorry for all the confusion in the beginning. Much appreciated!

 

[etaf]

you are welcome