Graph

Craig1

Active Member
Joined
Jun 11, 2009
Messages
320
Hi All,
I want to create a bar chart or graph based on how many times a colour appears in column B based on the start and end date of a month. This would be added to on a monthly basis.
Do I start from the 1st Jan to 31 Dec and have zero's for all the months to come.

Excel Workbook
AB
1DateDepartment
225/02/2011Blue
326/02/2011Blue
427/02/2011Blue
528/02/2011Blue
601/03/2011Blue
702/03/2011Blue
803/03/2011Blue
904/03/2011Blue
1005/03/2011Blue
1106/03/2011Blue
1207/03/2011Blue
1308/03/2011Blue
1409/03/2011Blue
1510/03/2011Blue
1611/03/2011Blue
1712/03/2011Blue
1813/03/2011Blue
1914/03/2011Pink
2015/03/2011Pink
2116/03/2011Pink
2217/03/2011Pink
2318/03/2011Pink
2419/03/2011Pink
2520/03/2011Pink
2621/03/2011Pink
2722/03/2011Yellow
2823/03/2011Yellow
2924/03/2011Yellow
3025/03/2011Yellow
3126/03/2011Yellow
3227/03/2011Yellow
3328/03/2011Yellow
3429/03/2011Pink
3530/03/2011Blue
3631/03/2011Blue
3701/04/2011Blue
3802/04/2011Blue
3903/04/2011Yellow
4004/04/2011Pink
4105/04/2011Pink
4206/04/2011Pink
4307/04/2011Pink
4408/04/2011Pink
4509/04/2011Pink
4610/04/2011Pink
4711/04/2011Pink
4812/04/2011Pink
4913/04/2011Pink
5014/04/2011Yellow
5115/04/2011Yellow
5216/04/2011Yellow
5317/04/2011Yellow
5418/04/2011Yellow
5519/04/2011Yellow
5620/04/2011Yellow
5721/04/2011Yellow
5822/04/2011Yellow
Sheet1


I want to count how many times the 3 colours in colomn B based on the 1st March to 31st March. But I will need this to be able to update as the year goes on as more date is added.

Any help would be appreciated.
 

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Andrew Poulsom

MrExcel MVP
Joined
Jul 21, 2002
Messages
73,092
Create a pivot table and pivot chart from your data and Group the dates by Month and Year. Sample:

<TABLE style="WIDTH: 394pt; BORDER-COLLAPSE: collapse" cellSpacing=0 cellPadding=0 width=522 border=0 x:str><COLGROUP><COL style="WIDTH: 96pt; mso-width-source: userset; mso-width-alt: 4681" width=128><COL style="WIDTH: 38pt; mso-width-source: userset; mso-width-alt: 1828" width=50><COL style="WIDTH: 68pt; mso-width-source: userset; mso-width-alt: 3291" span=3 width=90><COL style="WIDTH: 56pt; mso-width-source: userset; mso-width-alt: 2706" width=74><TBODY><TR style="HEIGHT: 12.75pt" height=17><TD class=xl22 style="BORDER-RIGHT: #f0f0f0; BORDER-TOP: black 0.5pt solid; BORDER-LEFT: black 0.5pt solid; WIDTH: 96pt; BORDER-BOTTOM: #f0f0f0; HEIGHT: 12.75pt; BACKGROUND-COLOR: transparent" width=128 height=17>Count of Department</TD><TD class=xl23 style="BORDER-RIGHT: #f0f0f0; BORDER-TOP: black 0.5pt solid; BORDER-LEFT: #f0f0f0; WIDTH: 38pt; BORDER-BOTTOM: #f0f0f0; BACKGROUND-COLOR: transparent" width=50> </TD><TD class=xl22 style="BORDER-RIGHT: #f0f0f0; BORDER-TOP: black 0.5pt solid; BORDER-LEFT: black 0.5pt solid; WIDTH: 68pt; BORDER-BOTTOM: #f0f0f0; BACKGROUND-COLOR: transparent" width=90>Department</TD><TD class=xl23 style="BORDER-RIGHT: #f0f0f0; BORDER-TOP: black 0.5pt solid; BORDER-LEFT: #f0f0f0; WIDTH: 68pt; BORDER-BOTTOM: #f0f0f0; BACKGROUND-COLOR: transparent" width=90> </TD><TD class=xl23 style="BORDER-RIGHT: #f0f0f0; BORDER-TOP: black 0.5pt solid; BORDER-LEFT: #f0f0f0; WIDTH: 68pt; BORDER-BOTTOM: #f0f0f0; BACKGROUND-COLOR: transparent" width=90> </TD><TD class=xl24 style="BORDER-RIGHT: black 0.5pt solid; BORDER-TOP: black 0.5pt solid; BORDER-LEFT: #f0f0f0; WIDTH: 56pt; BORDER-BOTTOM: #f0f0f0; BACKGROUND-COLOR: transparent" width=74> </TD></TR><TR style="HEIGHT: 12.75pt" height=17><TD class=xl22 style="BORDER-RIGHT: #f0f0f0; BORDER-TOP: black 0.5pt solid; BORDER-LEFT: black 0.5pt solid; BORDER-BOTTOM: #f0f0f0; HEIGHT: 12.75pt; BACKGROUND-COLOR: transparent" height=17>Years</TD><TD class=xl22 style="BORDER-RIGHT: #f0f0f0; BORDER-TOP: black 0.5pt solid; BORDER-LEFT: black 0.5pt solid; BORDER-BOTTOM: #f0f0f0; BACKGROUND-COLOR: transparent">Date</TD><TD class=xl22 style="BORDER-RIGHT: #f0f0f0; BORDER-TOP: black 0.5pt solid; BORDER-LEFT: black 0.5pt solid; BORDER-BOTTOM: #f0f0f0; BACKGROUND-COLOR: transparent">Blue</TD><TD class=xl25 style="BORDER-RIGHT: #f0f0f0; BORDER-TOP: black 0.5pt solid; BORDER-LEFT: #f0f0f0; BORDER-BOTTOM: #f0f0f0; BACKGROUND-COLOR: transparent">Pink</TD><TD class=xl25 style="BORDER-RIGHT: #f0f0f0; BORDER-TOP: black 0.5pt solid; BORDER-LEFT: #f0f0f0; BORDER-BOTTOM: #f0f0f0; BACKGROUND-COLOR: transparent">Yellow</TD><TD class=xl26 style="BORDER-RIGHT: black 0.5pt solid; BORDER-TOP: black 0.5pt solid; BORDER-LEFT: black 0.5pt solid; BORDER-BOTTOM: #f0f0f0; BACKGROUND-COLOR: transparent">Grand Total</TD></TR><TR style="HEIGHT: 12.75pt" height=17><TD class=xl22 style="BORDER-RIGHT: #f0f0f0; BORDER-TOP: black 0.5pt solid; BORDER-LEFT: black 0.5pt solid; BORDER-BOTTOM: #f0f0f0; HEIGHT: 12.75pt; BACKGROUND-COLOR: transparent" height=17>2011</TD><TD class=xl27 style="BORDER-RIGHT: #f0f0f0; BORDER-TOP: black 0.5pt solid; BORDER-LEFT: black 0.5pt solid; BORDER-BOTTOM: #f0f0f0; BACKGROUND-COLOR: transparent">Feb</TD><TD class=xl22 style="BORDER-RIGHT: #f0f0f0; BORDER-TOP: black 0.5pt solid; BORDER-LEFT: black 0.5pt solid; BORDER-BOTTOM: #f0f0f0; BACKGROUND-COLOR: transparent" align=right x:num>4</TD><TD class=xl25 style="BORDER-RIGHT: #f0f0f0; BORDER-TOP: black 0.5pt solid; BORDER-LEFT: #f0f0f0; BORDER-BOTTOM: #f0f0f0; BACKGROUND-COLOR: transparent"> </TD><TD class=xl25 style="BORDER-RIGHT: #f0f0f0; BORDER-TOP: black 0.5pt solid; BORDER-LEFT: #f0f0f0; BORDER-BOTTOM: #f0f0f0; BACKGROUND-COLOR: transparent"> </TD><TD class=xl26 style="BORDER-RIGHT: black 0.5pt solid; BORDER-TOP: black 0.5pt solid; BORDER-LEFT: black 0.5pt solid; BORDER-BOTTOM: #f0f0f0; BACKGROUND-COLOR: transparent" align=right x:num>4</TD></TR><TR style="HEIGHT: 12.75pt" height=17><TD class=xl34 style="BORDER-RIGHT: #f0f0f0; BORDER-TOP: #f0f0f0; BORDER-LEFT: black 0.5pt solid; BORDER-BOTTOM: #f0f0f0; HEIGHT: 12.75pt; BACKGROUND-COLOR: transparent" height=17> </TD><TD class=xl28 style="BORDER-RIGHT: #f0f0f0; BORDER-TOP: #f0f0f0; BORDER-LEFT: black 0.5pt solid; BORDER-BOTTOM: #f0f0f0; BACKGROUND-COLOR: transparent">Mar</TD><TD class=xl29 style="BORDER-RIGHT: #f0f0f0; BORDER-TOP: #f0f0f0; BORDER-LEFT: black 0.5pt solid; BORDER-BOTTOM: #f0f0f0; BACKGROUND-COLOR: transparent" align=right x:num>15</TD><TD style="BORDER-RIGHT: #f0f0f0; BORDER-TOP: #f0f0f0; BORDER-LEFT: #f0f0f0; BORDER-BOTTOM: #f0f0f0; BACKGROUND-COLOR: transparent" align=right x:num>9</TD><TD style="BORDER-RIGHT: #f0f0f0; BORDER-TOP: #f0f0f0; BORDER-LEFT: #f0f0f0; BORDER-BOTTOM: #f0f0f0; BACKGROUND-COLOR: transparent" align=right x:num>7</TD><TD class=xl30 style="BORDER-RIGHT: black 0.5pt solid; BORDER-TOP: #f0f0f0; BORDER-LEFT: black 0.5pt solid; BORDER-BOTTOM: #f0f0f0; BACKGROUND-COLOR: transparent" align=right x:num>31</TD></TR><TR style="HEIGHT: 12.75pt" height=17><TD class=xl34 style="BORDER-RIGHT: #f0f0f0; BORDER-TOP: #f0f0f0; BORDER-LEFT: black 0.5pt solid; BORDER-BOTTOM: #f0f0f0; HEIGHT: 12.75pt; BACKGROUND-COLOR: transparent" height=17> </TD><TD class=xl28 style="BORDER-RIGHT: #f0f0f0; BORDER-TOP: #f0f0f0; BORDER-LEFT: black 0.5pt solid; BORDER-BOTTOM: #f0f0f0; BACKGROUND-COLOR: transparent">Apr</TD><TD class=xl29 style="BORDER-RIGHT: #f0f0f0; BORDER-TOP: #f0f0f0; BORDER-LEFT: black 0.5pt solid; BORDER-BOTTOM: #f0f0f0; BACKGROUND-COLOR: transparent" align=right x:num>2</TD><TD style="BORDER-RIGHT: #f0f0f0; BORDER-TOP: #f0f0f0; BORDER-LEFT: #f0f0f0; BORDER-BOTTOM: #f0f0f0; BACKGROUND-COLOR: transparent" align=right x:num>10</TD><TD style="BORDER-RIGHT: #f0f0f0; BORDER-TOP: #f0f0f0; BORDER-LEFT: #f0f0f0; BORDER-BOTTOM: #f0f0f0; BACKGROUND-COLOR: transparent" align=right x:num>10</TD><TD class=xl30 style="BORDER-RIGHT: black 0.5pt solid; BORDER-TOP: #f0f0f0; BORDER-LEFT: black 0.5pt solid; BORDER-BOTTOM: #f0f0f0; BACKGROUND-COLOR: transparent" align=right x:num>22</TD></TR><TR style="HEIGHT: 12.75pt" height=17><TD class=xl31 style="BORDER-RIGHT: #f0f0f0; BORDER-TOP: black 0.5pt solid; BORDER-LEFT: black 0.5pt solid; BORDER-BOTTOM: black 0.5pt solid; HEIGHT: 12.75pt; BACKGROUND-COLOR: transparent" height=17>Grand Total</TD><TD class=xl35 style="BORDER-RIGHT: #f0f0f0; BORDER-TOP: black 0.5pt solid; BORDER-LEFT: #f0f0f0; BORDER-BOTTOM: black 0.5pt solid; BACKGROUND-COLOR: transparent"> </TD><TD class=xl31 style="BORDER-RIGHT: #f0f0f0; BORDER-TOP: black 0.5pt solid; BORDER-LEFT: black 0.5pt solid; BORDER-BOTTOM: black 0.5pt solid; BACKGROUND-COLOR: transparent" align=right x:num>21</TD><TD class=xl32 style="BORDER-RIGHT: #f0f0f0; BORDER-TOP: black 0.5pt solid; BORDER-LEFT: #f0f0f0; BORDER-BOTTOM: black 0.5pt solid; BACKGROUND-COLOR: transparent" align=right x:num>19</TD><TD class=xl32 style="BORDER-RIGHT: #f0f0f0; BORDER-TOP: black 0.5pt solid; BORDER-LEFT: #f0f0f0; BORDER-BOTTOM: black 0.5pt solid; BACKGROUND-COLOR: transparent" align=right x:num>17</TD><TD class=xl33 style="BORDER-RIGHT: black 0.5pt solid; BORDER-TOP: black 0.5pt solid; BORDER-LEFT: black 0.5pt solid; BORDER-BOTTOM: black 0.5pt solid; BACKGROUND-COLOR: transparent" align=right x:num>57</TD></TR></TBODY></TABLE>
 

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