i dont really understand macros/vba

EXCELlant

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May 28, 2009
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29
</SPAN>I understand that a Macro is good for completing tasks which will be repeated but I have no idea how to even start with something like this.</SPAN>

I sometimes use the record macro option but this time I need to include a search function.</SPAN>

I downloaded some data at work labeled sheet 1 (see below) which shows both changes to a vendor and newly created vendors, and I would like to split them into two new sheets.</SPAN>

Here is an example of two vendors I would like the macro to look at column E and if grouped together has more than 2 “ *** Created *** </SPAN>” in column J it removes the data and puts it into a new sheet.</SPAN>

If there is 2 or less “*** Created *** “ then it will remain in the current sheet.</SPAN></SPAN>

[TABLE="width: 607"]
<TBODY>[TR]
[TD]E</SPAN></SPAN>
[/TD]
[TD]F</SPAN></SPAN>
[/TD]
[TD]G</SPAN></SPAN>
[/TD]
[TD]H</SPAN></SPAN>
[/TD]
[TD]I</SPAN></SPAN>
[/TD]
[TD]J</SPAN></SPAN>
[/TD]
[/TR]
[TR]
[TD]Vendor</SPAN></SPAN>
[/TD]
[TD]Changed By</SPAN></SPAN>
[/TD]
[TD]Field Name</SPAN></SPAN>
[/TD]
[TD]Company Code</SPAN></SPAN>
[/TD]
[TD]Purch. Organization</SPAN></SPAN>
[/TD]
[TD]New value</SPAN></SPAN>
[/TD]
[/TR]
[TR]
[TD]300874</SPAN></SPAN>
[/TD]
[TD][/TD]
[TD]Confirm.status</SPAN></SPAN>
[/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[/TR]
[TR]
[TD]300874</SPAN></SPAN>
[/TD]
[TD][/TD]
[TD]Name</SPAN></SPAN>
[/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[/TR]
[TR]
[TD]300874</SPAN></SPAN>
[/TD]
[TD][/TD]
[TD]Bank Details</SPAN></SPAN>
[/TD]
[TD][/TD]
[TD][/TD]
[TD]*** Created ***</SPAN></SPAN>
[/TD]
[/TR]
[TR]
[TD]300874</SPAN></SPAN>
[/TD]
[TD][/TD]
[TD]Chk double inv.</SPAN></SPAN>
[/TD]
[TD]2000</SPAN></SPAN>
[/TD]
[TD][/TD]
[TD][/TD]
[/TR]
[TR]
[TD]300874</SPAN></SPAN>
[/TD]
[TD][/TD]
[TD]Confirm.status</SPAN></SPAN>
[/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[/TR]
[TR]
[TD]300874</SPAN></SPAN>
[/TD]
[TD][/TD]
[TD]Name</SPAN></SPAN>
[/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[/TR]
[TR]
[TD]300874</SPAN></SPAN>
[/TD]
[TD][/TD]
[TD]IBAN</SPAN></SPAN>
[/TD]
[TD][/TD]
[TD][/TD]
[TD]*** Created ***</SPAN></SPAN>
[/TD]
[/TR]
[TR]
[TD]303901</SPAN></SPAN>
[/TD]
[TD][/TD]
[TD]Confirm.status</SPAN></SPAN>
[/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[/TR]
[TR]
[TD]303901</SPAN></SPAN>
[/TD]
[TD][/TD]
[TD]ConfirmSt (CCd)</SPAN></SPAN>
[/TD]
[TD]1000</SPAN></SPAN>
[/TD]
[TD][/TD]
[TD][/TD]
[/TR]
[TR]
[TD]303901</SPAN></SPAN>
[/TD]
[TD][/TD]
[TD]Bank Details</SPAN></SPAN>
[/TD]
[TD][/TD]
[TD][/TD]
[TD]*** Created ***</SPAN></SPAN>
[/TD]
[/TR]
[TR]
[TD]303901</SPAN></SPAN>
[/TD]
[TD][/TD]
[TD]Company code data</SPAN></SPAN>
[/TD]
[TD]1000</SPAN></SPAN>
[/TD]
[TD][/TD]
[TD]*** Created ***</SPAN></SPAN>
[/TD]
[/TR]
[TR]
[TD]303901</SPAN></SPAN>
[/TD]
[TD][/TD]
[TD]General data</SPAN></SPAN>
[/TD]
[TD][/TD]
[TD][/TD]
[TD]*** Created ***</SPAN></SPAN>
[/TD]
[/TR]
[TR]
[TD]303901</SPAN></SPAN>
[/TD]
[TD][/TD]
[TD]Purchasing Data</SPAN></SPAN>
[/TD]
[TD][/TD]
[TD]1000</SPAN></SPAN>
[/TD]
[TD]*** Created ***</SPAN></SPAN>
[/TD]
[/TR]
[TR]
[TD]303901</SPAN></SPAN>
[/TD]
[TD][/TD]
[TD]IBAN</SPAN></SPAN>
[/TD]
[TD][/TD]
[TD][/TD]
[TD]*** Created ***</SPAN></SPAN>
[/TD]
[/TR]
[TR]
[TD]303901</SPAN></SPAN>
[/TD]
[TD][/TD]
[TD]Cntrl Addr.Admn</SPAN></SPAN>
[/TD]
[TD][/TD]
[TD][/TD]
[TD]*** Created ***</SPAN></SPAN>
[/TD]
[/TR]
[TR]
[TD]303901</SPAN></SPAN>
[/TD]
[TD][/TD]
[TD]Cntrl Addr.Admn</SPAN></SPAN>
[/TD]
[TD][/TD]
[TD][/TD]
[TD]*** Created ***</SPAN></SPAN>
[/TD]
[/TR]
[TR]
[TD]303901</SPAN></SPAN>
[/TD]
[TD][/TD]
[TD]Cntrl Addr.Admn</SPAN></SPAN>
[/TD]
[TD][/TD]
[TD][/TD]
[TD]*** Created ***</SPAN></SPAN>
[/TD]
[/TR]
[TR]
[TD]303901</SPAN></SPAN>
[/TD]
[TD][/TD]
[TD]Cntrl Addr.Admn</SPAN></SPAN>
[/TD]
[TD][/TD]
[TD][/TD]
[TD]*** Created ***</SPAN></SPAN>
[/TD]
[/TR]
</TBODY>[/TABLE]

The aim at the end of the task would be to have two sheets.</SPAN>

The one sheet displaying all of the vendors which have had modifications in the month (here highlighted in blue).</SPAN>

With another sheet with all of the new vendors for the period displayed (in the above picture highlighted in green).</SPAN>
Obviously the original data can have hundreds of lines with many new vendors or vendors which have had changes.</SPAN>

Any help, suggestions would be greatly appreciated.</SPAN>
Thank you.</SPAN>
 

Excel Facts

Quick Sum
Select a range of cells. The total appears in bottom right of Excel screen. Right-click total to add Max, Min, Count, Average.
Excellent,

Sample raw data in worksheet Sheet1 (with the data already grouped/sorted in column E, per your example):


Excel 2007
ABCDEFGHIJ
1Title ATitle BTitle CTitle DVendorChanged ByField NameCompany CodePurch. OrganizationNew value
22222300874Confirm.status
33333300874Name
44444300874Bank Details*** Created ***
55555300874Chk double inv.2000
66666300874Confirm.status
77777300874Name
88888300874IBAN*** Created ***
99999303901Confirm.status
1010101010303901ConfirmSt (CCd)1000
1111111111303901Bank Details*** Created ***
1212121212303901Company code data1000*** Created ***
1313131313303901General data*** Created ***
1414141414303901Purchasing Data1000*** Created ***
1515151515303901IBAN*** Created ***
1616161616303901Cntrl Addr.Admn*** Created ***
1717171717303901Cntrl Addr.Admn*** Created ***
1818181818303901Cntrl Addr.Admn*** Created ***
1919191919303901Cntrl Addr.Admn*** Created ***
20
Sheet1


After the macro in worksheet Sheet1:


Excel 2007
ABCDEFGHIJ
1Title ATitle BTitle CTitle DVendorChanged ByField NameCompany CodePurch. OrganizationNew value
22222300874Confirm.status
33333300874Name
44444300874Bank Details*** Created ***
55555300874Chk double inv.2000
66666300874Confirm.status
77777300874Name
88888300874IBAN*** Created ***
99999303901Confirm.status
1010101010303901ConfirmSt (CCd)1000
11
12
13
14
15
16
17
18
19
20
Sheet1


After the macro in a new worksheet Created:


Excel 2007
ABCDEFGHIJ
1Title ATitle BTitle CTitle DVendorChanged ByField NameCompany CodePurch. OrganizationNew value
211111111303901Bank Details*** Created ***
312121212303901Company code data1000*** Created ***
413131313303901General data*** Created ***
514141414303901Purchasing Data1000*** Created ***
615151515303901IBAN*** Created ***
716161616303901Cntrl Addr.Admn*** Created ***
817171717303901Cntrl Addr.Admn*** Created ***
918181818303901Cntrl Addr.Admn*** Created ***
1019191919303901Cntrl Addr.Admn*** Created ***
11
Created


Please TEST this FIRST in a COPY of your workbook (always make a backup copy before trying new code, you never know what you might lose).

1. Copy the below code
2. Open your NEW workbook
3. Press the keys ALT + F11 to open the Visual Basic Editor
4. Press the keys ALT + I to activate the Insert menu
5. Press M to insert a Standard Module
6. Where the cursor is flashing, paste the code
7. Press the keys ALT + Q to exit the Editor, and return to Excel
8. To run the macro from Excel press ALT + F8 to display the Run Macro Dialog. Double Click the macro's name to Run it.

Code:
Option Explicit
Sub GetCreated()
' hiker95, 09/25/2013
' http://www.mrexcel.com/forum/excel-questions/728755-i-dont-really-understand-macros-visual-basic-applications.html
Dim w1 As Worksheet, wc As Worksheet, rng As Range
Dim r As Long, lr As Long, nr As Long, rr As Long, lc As Long, n As Long, nn As Long
Application.ScreenUpdating = False
Set w1 = Worksheets("Sheet1")
lr = w1.Cells(Rows.Count, 5).End(xlUp).Row
lc = w1.Cells(1, Columns.Count).End(xlToLeft).Column
If Not Evaluate("ISREF(Created!A1)") Then Worksheets.Add(After:=w1).Name = "Created"
Set wc = Worksheets("Created")
wc.UsedRange.ClearContents
wc.Cells(1, 1).Resize(, lc).Value = w1.Cells(1, 1).Resize(, lc).Value
For r = 2 To lr
  n = Application.CountIf(w1.Columns(5), w1.Cells(r, 5).Value)
  If n > 2 Then
    Set rng = w1.Range("J" & r & ":J" & r + n - 1)
    nn = Application.CountIf(rng, "*** Created ***")
    If nn > 2 Then
      For rr = r To r + n - 1
        If w1.Cells(rr, 10) = "*** Created ***" Then
          nr = wc.Range("J" & Rows.Count).End(xlUp).Offset(1).Row
          wc.Cells(nr, 1).Resize(, lc).Value = w1.Cells(rr, 1).Resize(, lc).Value
          w1.Cells(rr, 5).ClearContents
        End If
      Next rr
    End If
  End If
  r = r + n - 1
Next r
On Error Resume Next
w1.Range("E2:E" & lr).SpecialCells(xlCellTypeBlanks).EntireRow.Delete
On Error GoTo 0
With wc
  .Columns.AutoFit
  .Activate
End With
Application.ScreenUpdating = True
End Sub

Before you use the macro with Excel 2007 or newer, save your workbook, Save As, a macro enabled workbook with the file extension .xlsm

Then run the GetCreated macro.
 
Upvote 0
Excellent,

I understand that a Macro is good for completing tasks which will be repeated but I have no idea how to even start with something like this.


Training / Books / Sites as of 7/13/2013

What Is VBA?
VBA is an acronym for Visual Basic for Applications. VBA should not be confused with VB, which is standard Visual Basic. Visual Basic for Applications is a programming feature designed by Microsoft for use with their Microsoft Office

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There are over 1800 Excel videos/tutorials here:
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Excel 2007 VBA materials to learn here:
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Here's a good primer on the scope of variables.
Understanding Scope

Using Variables in Excel VBA Macro Code
Excel VBA Variables. Using Variables in Excel VBA Macro Code

See David McRitchie's site if you just started with VBA
Getting Started with Macros and User Defined Functions

What is a Visual Basic Module?
What Is A VBA Module and how is a VBA Module Used?

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Classes In VBA

Ron de Bruin's intro to macros:
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Ron's Excel Tips
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How To: Assign a Macro to a Button or Shape
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New! Excel Recorded Webinars
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Fuzzy Matching - new version plus explanation

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This page describes how to write code that modifies or reads other VBA code.
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VBA and Macros for Microsoft Excel, by Bill Jelen "Mr.Excel" and Tracy Syrstad

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Excel 2007 Book: you can try this...there is a try before you buy ebook available at this link…

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Sumproduct
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Getting Started with Pivot Tables
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Website Disabled

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If you are willing to spend money for the training, then something here should work for you...
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Upvote 0
Dear Hiker,

Thank you for your swift reply,

I think the macro is near spot on, except in the first sheet the last two lines contain Vendor 303901 (which is part of the vendor 303901), although they dont have the required " *** Created *** " next to they belong to the group which has been moved into the new sheet (named Created).

Is it possible to include this in the macro?

Also many thanks for the suggested reading list. I am slightly overwhelmed by it and still a little unsure of where to start!

Thank you!
 
Upvote 0
Excellent,

Also many thanks for the suggested reading list. I am slightly overwhelmed by it and still a little unsure of where to start!

You are very welcome - just take it slow.


I think the macro is near spot on, except in the first sheet the last two lines contain Vendor 303901 (which is part of the vendor 303901), although they dont have the required " *** Created *** " next to they belong to the group which has been moved into the new sheet (named Created).

The screenshots that I posted are per your original post. And, it would appear to me that the macro is working correctly.

In order to continue I will need to see your actual workbook.

You can upload your workbook to Box Net,
sensitive data changed
mark the workbook for sharing
and provide us with a link to your workbook.
 
Upvote 0
Hi Hiker,

Im sorry maybe I didnt explain very well.

What I am hoping for is in your middle screen shot, lines 9 and 10 which are for Vendor 303901 to also be carried over to your third screen shot with the other nine items for vendor 303901.

Does that make more sense?

I want all of the seperate lines for one vendor to remain on the same sheet. i.e you shouldnt have the one vendor on both sheets.
 
Upvote 0
Excellent,

Got it.

Sample raw data in worksheet Sheet1 (with the data already grouped/sorted in column E, per your example):


Excel 2007
ABCDEFGHIJ
1Title ATitle BTitle CTitle DVendorChanged ByField NameCompany CodePurch. OrganizationNew value
22222300874Confirm.status
33333300874Name
44444300874Bank Details*** Created ***
55555300874Chk double inv.2000
66666300874Confirm.status
77777300874Name
88888300874IBAN*** Created ***
99999303901Confirm.status
1010101010303901ConfirmSt (CCd)1000
1111111111303901Bank Details*** Created ***
1212121212303901Company code data1000*** Created ***
1313131313303901General data*** Created ***
1414141414303901Purchasing Data1000*** Created ***
1515151515303901IBAN*** Created ***
1616161616303901Cntrl Addr.Admn*** Created ***
1717171717303901Cntrl Addr.Admn*** Created ***
1818181818303901Cntrl Addr.Admn*** Created ***
1919191919303901Cntrl Addr.Admn*** Created ***
20
Sheet1


After the macro in worksheet Sheet1:


Excel 2007
ABCDEFGHIJ
1Title ATitle BTitle CTitle DVendorChanged ByField NameCompany CodePurch. OrganizationNew value
22222300874Confirm.status
33333300874Name
44444300874Bank Details*** Created ***
55555300874Chk double inv.2000
66666300874Confirm.status
77777300874Name
88888300874IBAN*** Created ***
9
10
11
12
13
14
15
16
17
18
19
20
Sheet1


After the macro in a new worksheet Created:


Excel 2007
ABCDEFGHIJ
1Title ATitle BTitle CTitle DVendorChanged ByField NameCompany CodePurch. OrganizationNew value
29999303901Confirm.status
310101010303901ConfirmSt (CCd)1000
411111111303901Bank Details*** Created ***
512121212303901Company code data1000*** Created ***
613131313303901General data*** Created ***
714141414303901Purchasing Data1000*** Created ***
815151515303901IBAN*** Created ***
916161616303901Cntrl Addr.Admn*** Created ***
1017171717303901Cntrl Addr.Admn*** Created ***
1118181818303901Cntrl Addr.Admn*** Created ***
1219191919303901Cntrl Addr.Admn*** Created ***
13
Created


Please TEST this FIRST in a COPY of your workbook (always make a backup copy before trying new code, you never know what you might lose).

Code:
Option Explicit
Sub GetCreatedV2()
' hiker95, 09/26/2013
' http://www.mrexcel.com/forum/excel-questions/728755-i-dont-really-understand-macros-visual-basic-applications.html
Dim w1 As Worksheet, wc As Worksheet, rng As Range
Dim r As Long, lr As Long, nr As Long, lc As Long, n As Long, nn As Long
Application.ScreenUpdating = False
Set w1 = Worksheets("Sheet1")
lr = w1.Cells(Rows.Count, 5).End(xlUp).Row
lc = w1.Cells(1, Columns.Count).End(xlToLeft).Column
If Not Evaluate("ISREF(Created!A1)") Then Worksheets.Add(After:=w1).Name = "Created"
Set wc = Worksheets("Created")
wc.UsedRange.ClearContents
wc.Cells(1, 1).Resize(, lc).Value = w1.Cells(1, 1).Resize(, lc).Value
For r = 2 To lr
  n = Application.CountIf(w1.Columns(5), w1.Cells(r, 5).Value)
  If n > 2 Then
    Set rng = w1.Range("J" & r & ":J" & r + n - 1)
    nn = Application.CountIf(rng, "*** Created ***")
    If nn > 2 Then
      nr = wc.Range("J" & Rows.Count).End(xlUp).Offset(1).Row
      wc.Cells(nr, 1).Resize(r + n - 1, lc).Value = w1.Cells(r, 1).Resize(r + n - 1, lc).Value
      w1.Cells(r, 1).Resize(r + n - 1, lc).ClearContents
    End If
  End If
  r = r + n - 1
Next r
On Error Resume Next
w1.Range("E2:E" & lr).SpecialCells(xlCellTypeBlanks).EntireRow.Delete
On Error GoTo 0
With wc
  .Columns.AutoFit
  .Activate
End With
Application.ScreenUpdating = True
End Sub


Before you use the macro with Excel 2007 or newer, save your workbook, Save As, a macro enabled workbook with the file extension .xlsm

Then run the GetCreatedV2 macro.
 
Upvote 0
Hi Hiker,

Yes thats exactly what Im after! thank you so much for your help and patience!

Thanks again!
 
Upvote 0
Excellent,

Thanks for the feedback.

You are very welcome. Glad I could help.

And, come back anytime.
 
Upvote 0

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