Modifying Existing VBA Code to add 2 additional data columns

K

keranali

Rules Violation
Joined
Oct 4, 2010
Messages
234
Office Version
  1. 365
Platform
  1. Windows
Good Day I have an excel to do task work book however I need to insert 2 additional columns and have them automated in the existing code below hwo can I achieve this?

VBA Code: 
Public OldDate As Date

Private Sub chkHelp_Click()
    
    Dim Obj As Object
    
    Set Obj = shTask.Shapes("Help")
    
    If chkHelp.Value = True Then
    
        Obj.Visible = True
    Else
    
        Obj.Visible = False
    
    End If
    
End Sub

Private Sub Worksheet_Change(ByVal Target As Range)
  
  'if Date entered directly in L8 (Activities Date)
    If Target.Column = 12 And Target.Row = 8 Then
    
        If Target.Value <> OldDate And IsDate(shTask.Range("L8").Value) Then
        
                iConfirmation = MsgBox("Do you want to change the date?", vbQuestion + vbYesNo + vbDefaultButton2, "Confirmation")
                
                If iConfirmation = vbYes Then
            
                   Call UpdateTask_and_Refresh
                   
                   OldDate = ThisWorkbook.Sheets("To-Do List").Range("L8").Value
                    
                End If
            
        End If
    End If
    
End Sub

Private Sub Worksheet_SelectionChange(ByVal Target As Range)

    Dim iConfirmation As VbMsgBoxResult
       
    OldDate = ThisWorkbook.Sheets("To-Do List").Range("L8").Value
    
    'If Date Selection is from Calendar

    If Target.Column >= 2 And Target.Column <= 8 And checkCalendar.Value = True Then
    
        If (Target.Row >= 12 And Target.Row <= 17) Or (Target.Row >= 21 And Target.Row <= 26) Then
            
            'Validating whether user has selected the same date again
            
            If Target.Value <> OldDate Then
        
                iConfirmation = MsgBox("Do you want to change the date?", vbQuestion + vbYesNo + vbDefaultButton2, "Confirmation")
                
                If iConfirmation = vbYes Then
                
                    Application.EnableEvents = False
                    ThisWorkbook.Sheets("To-Do List").Range("L8").Value = Target.Value
                    Call UpdateTask_and_Refresh
                    Application.EnableEvents = True
                    
                End If
            
            End If
            
        
        End If
        
    End If
    
End Sub

Sub GetNewTask()
    
    Application.EnableEvents = False
    
    Dim iRow As Long
    Dim dActivityDate As String
    
    ThisWorkbook.Sheets("To-Do List").Range("K11:R100").ClearContents
    
    iRow = ThisWorkbook.Sheets("Master List").Range("B" & Rows.Count).End(xlUp).Row + 1
    
    'Assign Current Date to Date Variable
    
    ThisWorkbook.Sheets("Master List").Range("B2:B" & iRow).NumberFormat = "d-mmm-yy"
    
    
    dActivityDate = Format(ThisWorkbook.Sheets("To-Do List").Range("L8").Value, "d-mmm-yy")
    
    
    'Remove filter from Master List worksheet
    
    ThisWorkbook.Sheets("Master List").AutoFilterMode = False
    
     
    ThisWorkbook.Sheets("Master List").Range("A1:H" & iRow).AutoFilter Field:=2, Criteria1:=dActivityDate
    
    ThisWorkbook.Sheets("Master List").Range("A1:H" & iRow).AutoFilter Field:=5, Criteria1:=Array("In Progress", "Not Started", "="), Operator:=xlFilterValues
    
    On Error Resume Next
    
    ThisWorkbook.Sheets("Master List").Range("C2:H" & iRow).SpecialCells(xlCellTypeVisible).Copy
    
    ThisWorkbook.Sheets("To-Do List").Range("K11").PasteSpecial xlPasteValues
    
    Application.CutCopyMode = False
    
    ThisWorkbook.Sheets("To-Do List").Range("J10").Select

    'Remove filter from Database worksheet
    
    ThisWorkbook.Sheets("Master List").AutoFilterMode = False
    
    ThisWorkbook.Sheets("To-Do List").Activate
    
    Application.EnableEvents = True
    
End Sub


Sub UpdateTask_and_Refresh()


   'Validating if date has been selected or not
    
   If Trim(shTask.Range("L8").Value) = "" Or Not (IsDate(shTask.Range("L8").Value)) Then
   
    MsgBox "Activities Date is Blank/Incorrect. Please enter the valid date ", vbCritical + vbOKOnly, "Error!"
   
    shTask.Range("L8").Select
    Exit Sub
   
   End If

    
    Dim iRow As Long
    Dim iMaster As Long
    Dim iLastRow As Long
    
    iRow = 11
    
    'Loop in To do List Sheet
    Do While shTask.Cells(iRow, 11).Value <> ""
        
      iMaster = 2
      
      'Code to update data in Master list sheet
      'Loop in Master List sheet
      Do While shMasterList.Cells(iMaster, 8).Value <> ""
      
      'To check if key is matching
      
        If shMasterList.Cells(iMaster, 8).Value = shTask.Cells(iRow, 16).Value Then
        
           shMasterList.Cells(iMaster, 4).Value = shTask.Cells(iRow, 12).Value
           shMasterList.Cells(iMaster, 5).Value = shTask.Cells(iRow, 13).Value
           shMasterList.Cells(iMaster, 6).Value = shTask.Cells(iRow, 14).Value
           
           'Remarks
           If shMasterList.Cells(iMaster, 5).Value = "Completed" Then
           
            shMasterList.Cells(iMaster, 7).Value = shTask.Cells(iRow, 15).Value & " Completed On - " & [Text(Now(), "DD-MMM-YYYY HH:MM:SS")]
            
           Else
           
           shMasterList.Cells(iMaster, 7).Value = shTask.Cells(iRow, 15).Value
           
           End If
           
           
        End If
        
        iMaster = iMaster + 1
      
      Loop
      
      
      'identifying the last row in Master List
      iLastRow = shMasterList.Range("A" & Application.Rows.Count).End(xlUp).Row + 1
      
      'Update the Task in Master List if that is new entries and no key
      If Trim(shTask.Cells(iRow, 16).Value) = "" Then
      
        shMasterList.Cells(iLastRow, 1).Value = shMasterList.Cells(iLastRow, 1).Row - 1 'S.No.
        shMasterList.Cells(iLastRow, 2).Value = shTask.Range("L8").Value 'Due Date
        shMasterList.Cells(iLastRow, 3).Value = shTask.Cells(iRow, 11).Value 'Task Name
        shMasterList.Cells(iLastRow, 4).Value = shTask.Cells(iRow, 12).Value 'Priority
        shMasterList.Cells(iLastRow, 5).Value = shTask.Cells(iRow, 13).Value 'Status
        shMasterList.Cells(iLastRow, 6).Value = shTask.Cells(iRow, 14).Value 'Deferred Date
        
        'Remarks
        If shMasterList.Cells(iMaster, 5).Value = "Completed" Then
        
         shMasterList.Cells(iMaster, 7).Value = shTask.Cells(iRow, 15).Value & " Completed On - " & [Text(Now(), "DD-MMM-YYYY HH:MM:SS")]
         
        Else
        
        shMasterList.Cells(iMaster, 7).Value = shTask.Cells(iRow, 15).Value
        
        End If
        
        
        shMasterList.Cells(iLastRow, 8).Value = "=RC[-7]&""|"" & RC[-6] &""|"" & RC[-5] & ""|"" & RC[-4]" 'Key
      
      End If
      
      'identifying the last row in Master List
      iLastRow = shMasterList.Range("A" & Application.Rows.Count).End(xlUp).Row + 1
      
      'For defrred, add a new records at the end of master list
      If shTask.Cells(iRow, 13).Value = "Deferred" Then
      
        shMasterList.Cells(iLastRow, 1).Value = shMasterList.Cells(iLastRow, 1).Row - 1 'S.No.
        shMasterList.Cells(iLastRow, 2).Value = shTask.Cells(iRow, 14).Value 'Due Date
        shMasterList.Cells(iLastRow, 3).Value = shTask.Cells(iRow, 11).Value 'Task Name
        shMasterList.Cells(iLastRow, 4).Value = shTask.Cells(iRow, 12).Value 'Priority
        shMasterList.Cells(iLastRow, 5).Value = "" 'Status
        shMasterList.Cells(iLastRow, 6).Value = "" 'Deferred Date
        shMasterList.Cells(iLastRow, 7).Value = "Deferred - " & shTask.Cells(iRow, 15).Value 'Remarks
        shMasterList.Cells(iLastRow, 8).FillDown 'Key
      
      End If
      
      
    
     iRow = iRow + 1
     
    Loop
    
    'Post updating the task in Master List, get the pending, in progress and blank Task from Master List to To Do List sheet
    
    Call GetNewTask

End Sub

Sub Update_On_Click()

    Dim iMsg As VbMsgBoxResult
    
    iMsg = MsgBox("Do you want to update and refresh the activities?", vbQuestion + vbYesNo, "Update & Refresh")
    
    If iMsg = vbNo Then Exit Sub
    
    Call UpdateTask_and_Refresh
    
End Sub


The original Spread sheet layout :

Daily Activities Tracker.xlsm
JKLMNO
10S. No.Task NamePriority StatusDeferred DateRemarks
111Apply leave for next monthLowCompletedDeffered -
122Send report to FrankHighCompletedDeferred -
133Prepare Weekly ReportHighIn ProgressDeferred -
144Finish PresentationHighIn ProgressDeferred -
155Develop Sales DashboardNormalCompletedDeferred - Working on this
166Approve report accessNormalDeferred29-Nov-23Deferred -
177Raise ticket to install SQLNormalCompletedDeferred -
188Mark attendanceHighDeferred30-Dec-23Deferred -
199Attend Team meetingHighNot StartedDeferred -
2010Apply leave for next monthLowNot StartedDeferred -
2111Send report to FrankHighCompletedDeferred -
2212Prepare Weekly ReportHighNot StartedDeferred -
2313Develop Sales DashboardNormalIn ProgressDeferred -
2414Approve report accessNormalIn ProgressDeferred -
2515Raise ticket to install SQLNormalIn ProgressDeferred -
26 
To-Do List
Cell Formulas
RangeFormula
J11:J26J11=IF(TRIM(K11)<>"", ROW()-10,"")
Cells with Conditional Formatting
CellConditionCell FormatStop If True
O11:O38Other TypeIcon setNO
Cells with Data Validation
CellAllowCriteria
L11:L38ListLow,Normal,High
M11:M38ListNot Started,In Progress,Deferred,Completed
J10Any value
K10Any value
L10Any value
M10Any value
N10Any value
O10Any value




The New layout with additional columns I want added:
Daily Activities Tracker.xlsm
JKLMNOPQ
10S. No.CustomerTask NameAsigneePriority StatusDeferred DateRemarks
111Apply leave for next monthLowCompletedDeffered -
122Send report to FrankHighCompletedDeferred -
133Prepare Weekly ReportHighIn ProgressDeferred -
144Finish PresentationHighIn ProgressDeferred -
155Develop Sales DashboardNormalCompletedDeferred - Working on this
166Approve report accessNormalDeferred29-Nov-23Deferred -
177Raise ticket to install SQLNormalCompletedDeferred -
188Mark attendanceHighDeferred30-Dec-23Deferred -
199Attend Team meetingHighNot StartedDeferred -
2010Apply leave for next monthLowNot StartedDeferred -
2111Send report to FrankHighCompletedDeferred -
2212Prepare Weekly ReportHighNot StartedDeferred -
2313Develop Sales DashboardNormalIn ProgressDeferred -
2414Approve report accessNormalIn ProgressDeferred -
2515Raise ticket to install SQLNormalIn ProgressDeferred -
26 
To-Do List
Cell Formulas
RangeFormula
J11:J26J11=IF(TRIM(L11)<>"", ROW()-10,"")
Cells with Conditional Formatting
CellConditionCell FormatStop If True
Q11:Q38Other TypeIcon setNO
Cells with Data Validation
CellAllowCriteria
N11:N38ListLow,Normal,High
O11:O38ListNot Started,In Progress,Deferred,Completed
J10:K10Any value
L10:M10Any value
N10Any value
O10Any value
P10Any value
Q10Any value


Master Sheet with updated columns:

Daily Activities Tracker.xlsm
BCDEFGHIJ
1Due DateCustomerTask NameAsigneePriority StatusDeferred DateRemarksKey (For Internal Use only)
222-Sep-23Mark attendanceHighCompleted1|45191|Mark attendance
322-Sep-23Attend Team meetingHighCompleted2|45191|Attend Team meeting
422-Sep-23Apply leave for next monthLowIn ProgressWorking on this3|45191|Apply leave for next month
522-Sep-23Send report to FrankHighCompletedWorking on this4|45191|Send report to Frank
622-Sep-23Prepare Weekly ReportHighCompletedDone5|45191|Prepare Weekly Report
722-Sep-23Finish PresentationHighCompletedWorking on this6|45191|Finish Presentation
822-Sep-23Develop Sales DashboardNormalCompletedWorking on this7|45191|Develop Sales Dashboard
922-Sep-23Approve report accessNormalCompletedDone8|45191|Approve report access
1022-Sep-23Raise ticket to install SQLNormalCompletedDone.9|45191|Raise ticket to install SQL
1122-Sep-23Register to ChatGPTLowDeferred28-Jan-23Will complete the registrion later10|45191|Register to ChatGPT
1222-Sep-23Mark attendanceHighCompleteddddd11|45191|Mark attendance
1322-Sep-23Attend Team meetingHighCompletedDone12|45191|Attend Team meeting
1422-Sep-23Apply leave for next monthLowCompletedsdafdf29-Oct-2023 20:15:3013|45191|Apply leave for next month
1522-Sep-23Send report to FrankHighWorking on this14|45191|Send report to Frank
1622-Sep-23Prepare Weekly ReportHighCompletedWorking on this15|45191|Prepare Weekly Report
1724-Oct-23Apply leave for next monthLowDeffered - 20|45223|Apply leave for next month
1822-Sep-23Develop Sales DashboardNormalWorking on this17|45191|Develop Sales Dashboard
1922-Sep-23Approve report accessNormalWorking on this18|45191|Approve report access
Master List
Cell Formulas
RangeFormula
J2:J19J2=A2&"|"&B2&"|"&D2
Cells with Conditional Formatting
CellConditionCell FormatStop If True
J2:J331Other TypeIcon setNO
I2:I331Other TypeIcon setNO
Cells with Data Validation
CellAllowCriteria
G1Any value
H1Any value
I1Any value
B1:C1Any value
D1:E1Any value
F1Any value
F2:F11ListLow,Normal,High


Support Sheet:

Daily Activities Tracker.xlsm
ABCDEF
1MonthTotal Task15
2Dec-23Blank0
3Jan-24Not Started3
4Feb-24In Progress5
5Mar-24Deferred2
6Apr-24Completed5
7May-24
8Jun-24
9Jul-24Total100%
10Aug-24Completed%33%
11Sep-24
12Oct-24
13Nov-24
14
15
16
17
18
19
20
21
22
Support Data
Cell Formulas
RangeFormula
F1F1=COUNTA('To-Do List'!$L$11:$L$502)
F2F2=COUNTIFS('To-Do List'!$L$11:$L$502,"<>"&"",'To-Do List'!$O$11:$O$502,"")
F3F3=COUNTIF('To-Do List'!$O$11:$O$502,E3)+F2
F4:F6F4=COUNTIF('To-Do List'!$O$11:$O$502,E4)
F9F9=IF(F1>0,1,0)
F10F10=IFERROR(F6/F1,0)
A2A2=EOMONTH(TODAY(),-2)+1
A3A3=EOMONTH(TODAY(),-1)+1
A4A4=EOMONTH(TODAY(),0)+1
A5A5=EOMONTH(TODAY(),1)+1
A6A6=EOMONTH(TODAY(),2)+1
A7A7=EOMONTH(TODAY(),3)+1
A8A8=EOMONTH(TODAY(),4)+1
A9A9=EOMONTH(TODAY(),5)+1
A10A10=EOMONTH(TODAY(),6)+1
A11A11=EOMONTH(TODAY(),7)+1
A12A12=EOMONTH(TODAY(),8)+1
A13A13=EOMONTH(TODAY(),9)+1
 

Excel Facts

Whats the difference between CONCAT and CONCATENATE?
The newer CONCAT function can reference a range of cells. =CONCATENATE(A1,A2,A3,A4,A5) becomes =CONCAT(A1:A5)
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