Report Grouping: Multiple values under one common grouping

TonyD1016

Board Regular
Joined
Nov 18, 2021
Messages
59
Office Version
  1. 365
Platform
  1. Windows
I'm currently setting up an access report with multiple grouping levels.
One of these levels is by "County" and there are eleven unique values that I am dealing with: Berks, Bucks, Carbon, Chester, Delaware, Lehigh, Monroe, Montgomery, Northampton, Philadelphia, and Pike.

I would like records for three of these counties--Carbon, Monroe, and Pike-- to be grouped together under the under the heading of "Carbon/Monroe/Pike" and the remaining values under their own names.

I know that programmatic grouping is possible in Access, but I cannot wrap my head around the best way to accomplish this.

Anyone have any advice?
 

Excel Facts

Using Function Arguments with nested formulas
If writing INDEX in Func. Arguments, type MATCH(. Use the mouse to click inside MATCH in the formula bar. Dialog switches to MATCH.
I've come up with a workable solution by changing the underlying report query.
I changed the original [County] Field entry to the expression:
SQL:
County: IIf([County]="Carbon","Carbon/Monroe/Pike",IIf([County]="Monroe","Carbon/Monroe/Pike",IIf([County]="Pike","Carbon/Monroe/Pike",[County])))


This created the county grouping I needed in the underlying query and I simply added it as a sort level in the group report.

But if there are any better solutions the community has I'd love to hear them.
 
Upvote 0
Another approach might be to have a grouping level that the ones you're trying to group belong to. So those 3 counties belong to group e.g. "South".
 
Upvote 0

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