select all check boxes in a column

mrbil

New Member
Joined
Sep 22, 2014
Messages
6
I am trying to write a macro to select all (or de-select all) check boxes in a column. I found help on selecting "all" check boxes on active sheet but I need to limit it to just a particular column. I have Excel 2013.
 

Excel Facts

Select all contiguous cells
Pressing Ctrl+* (asterisk) will select the "current region" - all contiguous cells in all directions.
Are the CheckBoxes Form controls or ActiveX controls? If they're Form controls, try...

Code:
[COLOR=darkblue]Option[/COLOR] [COLOR=darkblue]Explicit
[/COLOR]
[COLOR=darkblue]Sub[/COLOR] SelectCheckBoxes()

    [COLOR=darkblue]Dim[/COLOR] oChBx       [COLOR=darkblue]As[/COLOR] CheckBox
    [COLOR=darkblue]Dim[/COLOR] sCol        [COLOR=darkblue]As[/COLOR] [COLOR=darkblue]String[/COLOR]
    
    sCol = "C" [COLOR=green]'change the column as desired[/COLOR]
    
    [COLOR=darkblue]For[/COLOR] [COLOR=darkblue]Each[/COLOR] oChBx [COLOR=darkblue]In[/COLOR] ActiveSheet.CheckBoxes
        [COLOR=darkblue]If[/COLOR] [COLOR=darkblue]Not[/COLOR] Intersect(Range(oChBx.TopLeftCell, oChBx.BottomRightCell), Columns(sCol)) [COLOR=darkblue]Is[/COLOR] [COLOR=darkblue]Nothing[/COLOR] [COLOR=darkblue]Then[/COLOR]
            oChBx.Value = [COLOR=darkblue]True[/COLOR]
        [COLOR=darkblue]End[/COLOR] [COLOR=darkblue]If[/COLOR]
    [COLOR=darkblue]Next[/COLOR] oChBx
    
[COLOR=darkblue]End[/COLOR] [COLOR=darkblue]Sub[/COLOR]

Hope this helps!
 
Upvote 0
Thank for replying Domenic. That worked very well for selecting the column of check boxes. It is a Form control. What do I add to this so that unchecking the top box deselects all others in that column?
 
Upvote 0
As it is right now, i have to uncheck each box separately and when I try to uncheck the top box it just checks all others in that column again
 
Upvote 0
Try assigning the following macro to the top CheckBox...

Code:
[COLOR=darkblue]Option[/COLOR] [COLOR=darkblue]Explicit
[/COLOR]
[COLOR=darkblue]Sub[/COLOR] ToggleCheckBoxes()

    [COLOR=darkblue]Dim[/COLOR] oChBx       [COLOR=darkblue]As[/COLOR] CheckBox
    [COLOR=darkblue]Dim[/COLOR] sCol        [COLOR=darkblue]As[/COLOR] [COLOR=darkblue]String[/COLOR]
    
    sCol = "C" [COLOR=green]'change the column as desired[/COLOR]
    
    [COLOR=darkblue]For[/COLOR] [COLOR=darkblue]Each[/COLOR] oChBx [COLOR=darkblue]In[/COLOR] ActiveSheet.CheckBoxes
        [COLOR=darkblue]If[/COLOR] [COLOR=darkblue]Not[/COLOR] Intersect(Range(oChBx.TopLeftCell, oChBx.BottomRightCell), Columns(sCol)) [COLOR=darkblue]Is[/COLOR] [COLOR=darkblue]Nothing[/COLOR] [COLOR=darkblue]Then[/COLOR]
            [COLOR=darkblue]If[/COLOR] oChBx.Name <> Application.Caller [COLOR=darkblue]Then[/COLOR]
                oChBx.Value = IIf(oChBx.Value = 1, -4146, 1)
            [COLOR=darkblue]End[/COLOR] [COLOR=darkblue]If[/COLOR]
        [COLOR=darkblue]End[/COLOR] [COLOR=darkblue]If[/COLOR]
    [COLOR=darkblue]Next[/COLOR] oChBx
    
[COLOR=darkblue]End[/COLOR] [COLOR=darkblue]Sub[/COLOR]

Hope this helps!
 
Last edited:
Upvote 0
Excellent Domenic! Like a charm. Now, to take it a step further, I have an identical column beside the original column with the same check box scenario, but it is solely independant. I have tried to tweak what you supplied but to no avail. The second column seems to be tied to the first, so I guess I'm not tweaking it correctly.
 
Upvote 0
Try assigning the following macro to the top checkboxes in each column...

Code:
[COLOR=darkblue]Option[/COLOR] [COLOR=darkblue]Explicit
[/COLOR]
[COLOR=darkblue]Sub[/COLOR] Select_Unselect_All_CheckBoxes()

    [COLOR=darkblue]Dim[/COLOR] oTopChBx    [COLOR=darkblue]As[/COLOR] CheckBox
    [COLOR=darkblue]Dim[/COLOR] oChBx       [COLOR=darkblue]As[/COLOR] CheckBox
    [COLOR=darkblue]Dim[/COLOR] rCol        [COLOR=darkblue]As[/COLOR] Range
    
    [COLOR=darkblue]Set[/COLOR] oTopChBx = ActiveSheet.CheckBoxes(Application.Caller)
    
    [COLOR=darkblue]Set[/COLOR] rCol = oTopChBx.TopLeftCell.EntireColumn
    
    [COLOR=darkblue]For[/COLOR] [COLOR=darkblue]Each[/COLOR] oChBx [COLOR=darkblue]In[/COLOR] ActiveSheet.CheckBoxes
        [COLOR=darkblue]If[/COLOR] [COLOR=darkblue]Not[/COLOR] Intersect(oChBx.TopLeftCell, rCol) [COLOR=darkblue]Is[/COLOR] [COLOR=darkblue]Nothing[/COLOR] [COLOR=darkblue]Then[/COLOR]
            [COLOR=darkblue]If[/COLOR] oChBx.Name <> Application.Caller [COLOR=darkblue]Then[/COLOR]
                oChBx.Value = oTopChBx.Value
            [COLOR=darkblue]End[/COLOR] [COLOR=darkblue]If[/COLOR]
        [COLOR=darkblue]End[/COLOR] [COLOR=darkblue]If[/COLOR]
    [COLOR=darkblue]Next[/COLOR] oChBx
    
[COLOR=darkblue]End[/COLOR] [COLOR=darkblue]Sub[/COLOR]

Make sure that all checkboxes lie within their respective column border.

Hope this helps!
 
Upvote 0

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