Sum of columns from another book if meets the criteria

D

djossh

Board Regular
Joined
Jul 27, 2009
Messages
243
Hi, i know it is possible using visual basic or any formula that i can use.. but i dont know how to write code or which formula to use.. please see sample below..thanks in advance

I have a huge data in my "Book1.xls/sheet1" files with various categories of expenses, ex. meal allowance, transport allowance etc... i want to summarized and generalized those expenses in my "Book2.xls/Sheet1", that means all expenses with words "Meals", "Transpo" etc will be summarized in my "Book2.xls/sheet1"


in short... i want to get the total of those column with words "Meal", "Transpo" from Book1.xls/sheet1 and transfer the results in Book2/sheet1.
I think using my column header in Book2/sheet1 can be used as my criteia.... but i dont know how to write code for this.. thanks for the help..


(Take note - the column of expenses in Book1/sheet1 might interchange so it is safe to based the formula using my header in Book2/sheet1 as criteria for lookup.... what i mean is...if my header in Book2/sheet1 is "Meal" it should get the sumtotal of those column in Book1/sheet1 with word "Meal" on the column header)


Data fro Book1/Sheet1

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A<?xml:namespace prefix = o ns = "urn:schemas-microsoft-com:office:office" /><o:p></o:p>

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B<o:p></o:p>

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C<o:p></o:p>

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D<o:p></o:p>

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E<o:p></o:p>

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1<o:p></o:p>

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Dept.<o:p></o:p>

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Meal allowance<o:p></o:p>

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Transport allowance<o:p></o:p>

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Training - Meals<o:p></o:p>

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Other Transport<o:p></o:p>

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2<o:p></o:p>

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Dept. 1A<o:p></o:p>

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27.00<o:p></o:p>

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-<o:p></o:p>

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87.00<o:p></o:p>

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7.00<o:p></o:p>

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3<o:p></o:p>

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Dept. 2A<o:p></o:p>

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-<o:p></o:p>

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32.00<o:p></o:p>

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5.00<o:p></o:p>

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-<o:p></o:p>

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4<o:p></o:p>

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Dept. 1C<o:p></o:p>

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35.00<o:p></o:p>

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28.00<o:p></o:p>

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-<o:p></o:p>

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64.00<o:p></o:p>

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5<o:p></o:p>

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Dept. 1F<o:p></o:p>

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6.00<o:p></o:p>

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-<o:p></o:p>

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-<o:p></o:p>

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2.00<o:p></o:p>

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6<o:p></o:p>

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Dept. 2G<o:p></o:p>

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41.00<o:p></o:p>

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3.00<o:p></o:p>

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96.00<o:p></o:p>

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5.00<o:p></o:p>​


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Results format in Book2/sheet1

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A<o:p></o:p>

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</TD><TD style="BORDER-BOTTOM: windowtext 1pt solid; BORDER-LEFT: #f0f0f0; PADDING-BOTTOM: 0in; PADDING-LEFT: 5.4pt; PADDING-RIGHT: 5.4pt; BACKGROUND: #bfbfbf; HEIGHT: 11.25pt; BORDER-TOP: windowtext 1pt solid; BORDER-RIGHT: windowtext 1pt solid; PADDING-TOP: 0in; mso-border-top-alt: solid windowtext .5pt; mso-border-bottom-alt: solid windowtext .5pt; mso-border-right-alt: solid windowtext .5pt" vAlign=top noWrap>
B<o:p></o:p>

​
</TD><TD style="BORDER-BOTTOM: windowtext 1pt solid; BORDER-LEFT: #f0f0f0; PADDING-BOTTOM: 0in; PADDING-LEFT: 5.4pt; PADDING-RIGHT: 5.4pt; BACKGROUND: #bfbfbf; HEIGHT: 11.25pt; BORDER-TOP: windowtext 1pt solid; BORDER-RIGHT: windowtext 1pt solid; PADDING-TOP: 0in; mso-border-top-alt: solid windowtext .5pt; mso-border-bottom-alt: solid windowtext .5pt; mso-border-right-alt: solid windowtext .5pt" vAlign=top noWrap>
C<o:p></o:p>

​
</TD></TR><TR style="HEIGHT: 11.25pt; mso-yfti-irow: 1"><TD style="BORDER-BOTTOM: windowtext 1pt solid; BORDER-LEFT: windowtext 1pt solid; PADDING-BOTTOM: 0in; PADDING-LEFT: 5.4pt; PADDING-RIGHT: 5.4pt; BACKGROUND: #bfbfbf; HEIGHT: 11.25pt; BORDER-TOP: #f0f0f0; BORDER-RIGHT: windowtext 1pt solid; PADDING-TOP: 0in; mso-border-bottom-alt: solid windowtext .5pt; mso-border-right-alt: solid windowtext .5pt; mso-border-left-alt: solid windowtext .5pt" vAlign=top noWrap>
1<o:p></o:p>

​
</TD><TD style="BORDER-BOTTOM: windowtext 1pt solid; BORDER-LEFT: #f0f0f0; PADDING-BOTTOM: 0in; BACKGROUND-COLOR: transparent; PADDING-LEFT: 5.4pt; PADDING-RIGHT: 5.4pt; HEIGHT: 11.25pt; BORDER-TOP: #f0f0f0; BORDER-RIGHT: windowtext 1pt solid; PADDING-TOP: 0in; mso-border-bottom-alt: solid windowtext .5pt; mso-border-right-alt: solid windowtext .5pt" vAlign=top noWrap>
Dept.<o:p></o:p>

​
</TD><TD style="BORDER-BOTTOM: windowtext 1pt solid; BORDER-LEFT: #f0f0f0; PADDING-BOTTOM: 0in; BACKGROUND-COLOR: transparent; PADDING-LEFT: 5.4pt; PADDING-RIGHT: 5.4pt; HEIGHT: 11.25pt; BORDER-TOP: #f0f0f0; BORDER-RIGHT: windowtext 1pt solid; PADDING-TOP: 0in; mso-border-bottom-alt: solid windowtext .5pt; mso-border-right-alt: solid windowtext .5pt" vAlign=top noWrap>
Meals<o:p></o:p>

​
</TD><TD style="BORDER-BOTTOM: windowtext 1pt solid; BORDER-LEFT: #f0f0f0; PADDING-BOTTOM: 0in; BACKGROUND-COLOR: transparent; PADDING-LEFT: 5.4pt; PADDING-RIGHT: 5.4pt; HEIGHT: 11.25pt; BORDER-TOP: #f0f0f0; BORDER-RIGHT: windowtext 1pt solid; PADDING-TOP: 0in; mso-border-bottom-alt: solid windowtext .5pt; mso-border-right-alt: solid windowtext .5pt" vAlign=top noWrap>
Transport<o:p></o:p>

​
</TD></TR><TR style="HEIGHT: 11.25pt; mso-yfti-irow: 2"><TD style="BORDER-BOTTOM: windowtext 1pt solid; BORDER-LEFT: windowtext 1pt solid; PADDING-BOTTOM: 0in; PADDING-LEFT: 5.4pt; PADDING-RIGHT: 5.4pt; BACKGROUND: #bfbfbf; HEIGHT: 11.25pt; BORDER-TOP: #f0f0f0; BORDER-RIGHT: windowtext 1pt solid; PADDING-TOP: 0in; mso-border-bottom-alt: solid windowtext .5pt; mso-border-right-alt: solid windowtext .5pt; mso-border-left-alt: solid windowtext .5pt" vAlign=top noWrap>
2<o:p></o:p>

​
</TD><TD style="BORDER-BOTTOM: windowtext 1pt solid; BORDER-LEFT: #f0f0f0; PADDING-BOTTOM: 0in; BACKGROUND-COLOR: transparent; PADDING-LEFT: 5.4pt; PADDING-RIGHT: 5.4pt; HEIGHT: 11.25pt; BORDER-TOP: #f0f0f0; BORDER-RIGHT: windowtext 1pt solid; PADDING-TOP: 0in; mso-border-bottom-alt: solid windowtext .5pt; mso-border-right-alt: solid windowtext .5pt" vAlign=top noWrap>
Dept. 1A<o:p></o:p>

​
</TD><TD style="BORDER-BOTTOM: windowtext 1pt solid; BORDER-LEFT: #f0f0f0; PADDING-BOTTOM: 0in; BACKGROUND-COLOR: transparent; PADDING-LEFT: 5.4pt; PADDING-RIGHT: 5.4pt; HEIGHT: 11.25pt; BORDER-TOP: #f0f0f0; BORDER-RIGHT: windowtext 1pt solid; PADDING-TOP: 0in; mso-border-bottom-alt: solid windowtext .5pt; mso-border-right-alt: solid windowtext .5pt" vAlign=top noWrap>
114.00<o:p></o:p>

​
</TD><TD style="BORDER-BOTTOM: windowtext 1pt solid; BORDER-LEFT: #f0f0f0; PADDING-BOTTOM: 0in; BACKGROUND-COLOR: transparent; PADDING-LEFT: 5.4pt; PADDING-RIGHT: 5.4pt; HEIGHT: 11.25pt; BORDER-TOP: #f0f0f0; BORDER-RIGHT: windowtext 1pt solid; PADDING-TOP: 0in; mso-border-bottom-alt: solid windowtext .5pt; mso-border-right-alt: solid windowtext .5pt" vAlign=top noWrap>
7.00<o:p></o:p>

​
</TD></TR><TR style="HEIGHT: 11.25pt; mso-yfti-irow: 3"><TD style="BORDER-BOTTOM: windowtext 1pt solid; BORDER-LEFT: windowtext 1pt solid; PADDING-BOTTOM: 0in; PADDING-LEFT: 5.4pt; PADDING-RIGHT: 5.4pt; BACKGROUND: #bfbfbf; HEIGHT: 11.25pt; BORDER-TOP: #f0f0f0; BORDER-RIGHT: windowtext 1pt solid; PADDING-TOP: 0in; mso-border-bottom-alt: solid windowtext .5pt; mso-border-right-alt: solid windowtext .5pt; mso-border-left-alt: solid windowtext .5pt" vAlign=top noWrap>
3<o:p></o:p>

​
</TD><TD style="BORDER-BOTTOM: windowtext 1pt solid; BORDER-LEFT: #f0f0f0; PADDING-BOTTOM: 0in; BACKGROUND-COLOR: transparent; PADDING-LEFT: 5.4pt; PADDING-RIGHT: 5.4pt; HEIGHT: 11.25pt; BORDER-TOP: #f0f0f0; BORDER-RIGHT: windowtext 1pt solid; PADDING-TOP: 0in; mso-border-bottom-alt: solid windowtext .5pt; mso-border-right-alt: solid windowtext .5pt" vAlign=top noWrap>
Dept. 2A<o:p></o:p>

​
</TD><TD style="BORDER-BOTTOM: windowtext 1pt solid; BORDER-LEFT: #f0f0f0; PADDING-BOTTOM: 0in; BACKGROUND-COLOR: transparent; PADDING-LEFT: 5.4pt; PADDING-RIGHT: 5.4pt; HEIGHT: 11.25pt; BORDER-TOP: #f0f0f0; BORDER-RIGHT: windowtext 1pt solid; PADDING-TOP: 0in; mso-border-bottom-alt: solid windowtext .5pt; mso-border-right-alt: solid windowtext .5pt" vAlign=top noWrap>
5.00<o:p></o:p>

​
</TD><TD style="BORDER-BOTTOM: windowtext 1pt solid; BORDER-LEFT: #f0f0f0; PADDING-BOTTOM: 0in; BACKGROUND-COLOR: transparent; PADDING-LEFT: 5.4pt; PADDING-RIGHT: 5.4pt; HEIGHT: 11.25pt; BORDER-TOP: #f0f0f0; BORDER-RIGHT: windowtext 1pt solid; PADDING-TOP: 0in; mso-border-bottom-alt: solid windowtext .5pt; mso-border-right-alt: solid windowtext .5pt" vAlign=top noWrap>
32.00<o:p></o:p>

​
</TD></TR><TR style="HEIGHT: 11.25pt; mso-yfti-irow: 4"><TD style="BORDER-BOTTOM: windowtext 1pt solid; BORDER-LEFT: windowtext 1pt solid; PADDING-BOTTOM: 0in; PADDING-LEFT: 5.4pt; PADDING-RIGHT: 5.4pt; BACKGROUND: #bfbfbf; HEIGHT: 11.25pt; BORDER-TOP: #f0f0f0; BORDER-RIGHT: windowtext 1pt solid; PADDING-TOP: 0in; mso-border-bottom-alt: solid windowtext .5pt; mso-border-right-alt: solid windowtext .5pt; mso-border-left-alt: solid windowtext .5pt" vAlign=top noWrap>
4<o:p></o:p>

​
</TD><TD style="BORDER-BOTTOM: windowtext 1pt solid; BORDER-LEFT: #f0f0f0; PADDING-BOTTOM: 0in; BACKGROUND-COLOR: transparent; PADDING-LEFT: 5.4pt; PADDING-RIGHT: 5.4pt; HEIGHT: 11.25pt; BORDER-TOP: #f0f0f0; BORDER-RIGHT: windowtext 1pt solid; PADDING-TOP: 0in; mso-border-bottom-alt: solid windowtext .5pt; mso-border-right-alt: solid windowtext .5pt" vAlign=top noWrap>
Dept. 1C<o:p></o:p>

​
</TD><TD style="BORDER-BOTTOM: windowtext 1pt solid; BORDER-LEFT: #f0f0f0; PADDING-BOTTOM: 0in; BACKGROUND-COLOR: transparent; PADDING-LEFT: 5.4pt; PADDING-RIGHT: 5.4pt; HEIGHT: 11.25pt; BORDER-TOP: #f0f0f0; BORDER-RIGHT: windowtext 1pt solid; PADDING-TOP: 0in; mso-border-bottom-alt: solid windowtext .5pt; mso-border-right-alt: solid windowtext .5pt" vAlign=top noWrap>
35.00<o:p></o:p>

​
</TD><TD style="BORDER-BOTTOM: windowtext 1pt solid; BORDER-LEFT: #f0f0f0; PADDING-BOTTOM: 0in; BACKGROUND-COLOR: transparent; PADDING-LEFT: 5.4pt; PADDING-RIGHT: 5.4pt; HEIGHT: 11.25pt; BORDER-TOP: #f0f0f0; BORDER-RIGHT: windowtext 1pt solid; PADDING-TOP: 0in; mso-border-bottom-alt: solid windowtext .5pt; mso-border-right-alt: solid windowtext .5pt" vAlign=top noWrap>
92.00<o:p></o:p>

​
</TD></TR><TR style="HEIGHT: 11.25pt; mso-yfti-irow: 5"><TD style="BORDER-BOTTOM: windowtext 1pt solid; BORDER-LEFT: windowtext 1pt solid; PADDING-BOTTOM: 0in; PADDING-LEFT: 5.4pt; PADDING-RIGHT: 5.4pt; BACKGROUND: #bfbfbf; HEIGHT: 11.25pt; BORDER-TOP: #f0f0f0; BORDER-RIGHT: windowtext 1pt solid; PADDING-TOP: 0in; mso-border-bottom-alt: solid windowtext .5pt; mso-border-right-alt: solid windowtext .5pt; mso-border-left-alt: solid windowtext .5pt" vAlign=top noWrap>
5<o:p></o:p>

​
</TD><TD style="BORDER-BOTTOM: windowtext 1pt solid; BORDER-LEFT: #f0f0f0; PADDING-BOTTOM: 0in; BACKGROUND-COLOR: transparent; PADDING-LEFT: 5.4pt; PADDING-RIGHT: 5.4pt; HEIGHT: 11.25pt; BORDER-TOP: #f0f0f0; BORDER-RIGHT: windowtext 1pt solid; PADDING-TOP: 0in; mso-border-bottom-alt: solid windowtext .5pt; mso-border-right-alt: solid windowtext .5pt" vAlign=top noWrap>
Dept. 1F<o:p></o:p>

​
</TD><TD style="BORDER-BOTTOM: windowtext 1pt solid; BORDER-LEFT: #f0f0f0; PADDING-BOTTOM: 0in; BACKGROUND-COLOR: transparent; PADDING-LEFT: 5.4pt; PADDING-RIGHT: 5.4pt; HEIGHT: 11.25pt; BORDER-TOP: #f0f0f0; BORDER-RIGHT: windowtext 1pt solid; PADDING-TOP: 0in; mso-border-bottom-alt: solid windowtext .5pt; mso-border-right-alt: solid windowtext .5pt" vAlign=top noWrap>
6.00<o:p></o:p>

​
</TD><TD style="BORDER-BOTTOM: windowtext 1pt solid; BORDER-LEFT: #f0f0f0; PADDING-BOTTOM: 0in; BACKGROUND-COLOR: transparent; PADDING-LEFT: 5.4pt; PADDING-RIGHT: 5.4pt; HEIGHT: 11.25pt; BORDER-TOP: #f0f0f0; BORDER-RIGHT: windowtext 1pt solid; PADDING-TOP: 0in; mso-border-bottom-alt: solid windowtext .5pt; mso-border-right-alt: solid windowtext .5pt" vAlign=top noWrap>
2.00<o:p></o:p>

​
</TD></TR><TR style="HEIGHT: 11.25pt; mso-yfti-irow: 6; mso-yfti-lastrow: yes"><TD style="BORDER-BOTTOM: windowtext 1pt solid; BORDER-LEFT: windowtext 1pt solid; PADDING-BOTTOM: 0in; PADDING-LEFT: 5.4pt; PADDING-RIGHT: 5.4pt; BACKGROUND: #bfbfbf; HEIGHT: 11.25pt; BORDER-TOP: #f0f0f0; BORDER-RIGHT: windowtext 1pt solid; PADDING-TOP: 0in; mso-border-bottom-alt: solid windowtext .5pt; mso-border-right-alt: solid windowtext .5pt; mso-border-left-alt: solid windowtext .5pt" vAlign=top noWrap>
6<o:p></o:p>

​
</TD><TD style="BORDER-BOTTOM: windowtext 1pt solid; BORDER-LEFT: #f0f0f0; PADDING-BOTTOM: 0in; BACKGROUND-COLOR: transparent; PADDING-LEFT: 5.4pt; PADDING-RIGHT: 5.4pt; HEIGHT: 11.25pt; BORDER-TOP: #f0f0f0; BORDER-RIGHT: windowtext 1pt solid; PADDING-TOP: 0in; mso-border-bottom-alt: solid windowtext .5pt; mso-border-right-alt: solid windowtext .5pt" vAlign=top noWrap>
Dept. 2G<o:p></o:p>

​
</TD><TD style="BORDER-BOTTOM: windowtext 1pt solid; BORDER-LEFT: #f0f0f0; PADDING-BOTTOM: 0in; BACKGROUND-COLOR: transparent; PADDING-LEFT: 5.4pt; PADDING-RIGHT: 5.4pt; HEIGHT: 11.25pt; BORDER-TOP: #f0f0f0; BORDER-RIGHT: windowtext 1pt solid; PADDING-TOP: 0in; mso-border-bottom-alt: solid windowtext .5pt; mso-border-right-alt: solid windowtext .5pt" vAlign=top noWrap>
137.00<o:p></o:p>

​
</TD><TD style="BORDER-BOTTOM: windowtext 1pt solid; BORDER-LEFT: #f0f0f0; PADDING-BOTTOM: 0in; BACKGROUND-COLOR: transparent; PADDING-LEFT: 5.4pt; PADDING-RIGHT: 5.4pt; HEIGHT: 11.25pt; BORDER-TOP: #f0f0f0; BORDER-RIGHT: windowtext 1pt solid; PADDING-TOP: 0in; mso-border-bottom-alt: solid windowtext .5pt; mso-border-right-alt: solid windowtext .5pt" vAlign=top noWrap>
8.00<o:p></o:p>​


</TD></TR></TBODY></TABLE>​
 

Excel Facts

Format cells as date
Select range and press Ctrl+Shift+3 to format cells as date. (Shift 3 is the # sign which sort of looks like a small calendar).
Sort by date Sort by votes
You can use these formulas:

In B2 copied down:

=SUMPRODUCT(--([Book1.xls]Sheet1!$A$2:$A$6=A2),([Book1.xls]Sheet1!$B$2:$B$6+[Book1.xls]Sheet1!$D$2:$D$6))

and in C2 copied down:

=SUMPRODUCT(--([Book1.xls]Sheet1!$A$2:$A$6=A2),([Book1.xls]Sheet1!$C$2:$C$6+[Book1.xls]Sheet1!$E$2:$E$6))
 
Upvote 0
Andrew Poulsom said:
You can use these formulas:

In B2 copied down:

=SUMPRODUCT(--([Book1.xls]Sheet1!$A$2:$A$6=A2),([Book1.xls]Sheet1!$B$2:$B$6+[Book1.xls]Sheet1!$D$2:$D$6))

and in C2 copied down:

=SUMPRODUCT(--([Book1.xls]Sheet1!$A$2:$A$6=A2),([Book1.xls]Sheet1!$C$2:$C$6+[Book1.xls]Sheet1!$E$2:$E$6))
Click to expand...


thanks but i think you did not notice my note that the column in Book1 might interchange... this means i need to re-write the formula again next time the column interchange..
 
Upvote 0
With Meal and Transport in B1 ansd C1, try:

=SUMPRODUCT(--([Book1.xls]Sheet1!$A$2:$A$6=$A2)*(([Book1.xls]Sheet1!$B$2:$E$6*ISNUMBER(SEARCH(B$1,[Book1.xls]Sheet1!$B$1:$E$1)))))

in B2 copied down and across. Note that it won't work with Meals in B1 like in your post.
 
Upvote 0
Andrew Poulsom said:
With Meal and Transport in B1 ansd C1, try:

=SUMPRODUCT(--([Book1.xls]Sheet1!$A$2:$A$6=$A2)*(([Book1.xls]Sheet1!$B$2:$E$6*ISNUMBER(SEARCH(B$1,[Book1.xls]Sheet1!$B$1:$E$1)))))

in B2 copied down and across. Note that it won't work with Meals in B1 like in your post.
Click to expand...

Hi.. I really appreciate your help.. i just have one question (if you don't mind) can you look at my formula below.. im trying to write this but i got an error..

SUMPRODUCT(([Book1.xls]Sheet1!$B$1:$E$1="*"&Meal&"*")*([Book1.xls]Sheet1!$A$2:$A$6=$A2),[Book1.xls]Sheet1!$B$2:$E$6)

The ="*"&Meal&"*" (means all columns that contains "Meal").. this is for the "Meal Criteria" .....im using row & column as my criteria...
 
Upvote 0
djossh said:
Hi.. I really appreciate your help.. i just have one question (if you don't mind) can you look at my formula below.. im trying to write this but i got an error..

SUMPRODUCT(([Book1.xls]Sheet1!$B$1:$E$1="*"&Meal&"*")*([Book1.xls]Sheet1!$A$2:$A$6=$A2),[Book1.xls]Sheet1!$B$2:$E$6)

The ="*"&Meal&"*" (means all columns that contains "Meal").. this is for the "Meal Criteria" .....im using row & column as my criteria...
Click to expand...
It won't work like that.

SUMPRODUCT doesn't support wildcards.

You have to do it like Andrew showed you by using ISNUMBER(SEARCH(...)).
 
Upvote 0
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