Sum values on another sheet using multiple criteria

ScottM25

New Member
Joined
Apr 9, 2021
Messages
1
Office Version
  1. 2019
Platform
  1. Windows
Hi all,
First time posting here.
I don't think what I'm trying to do is too complicated but for the life of me I can't figure it out!

I have an excel workbook with 2 sheets.
One sheet has a list of items and critera:
Column A = Item Name
Column B = ItemType (Unique or Stock)
Column C = Item Status (Required (N) /Not required (Y))
Column D = Item Source.

On another table on Sheet 2, I have a list of the item names, and their cost.
COLUMN A = Item Name
Column B = Source 1
Column C = Source 2 etc

What I'm trying to do is add up the total cost of the items based on the item Type, Item Status and Item Source.
I have managed to achieve this using multiple VLOOKUP and IF statements, but the formula is clunky and I'm sure there must be a way to do this without it being so messy.

My current formula is:

=IF(AND(B3="Unique",C3="N",D3=$A$22),VLOOKUP(A3,Reference!$A$4:$E$12,2,FALSE),0)
+IF(AND(B4="Unique",C4="N",D3=$A$22),VLOOKUP(A4,Reference!$A$4:$E$12,2,FALSE),0)
+IF(AND(B5="Unique",C5="N",D3=$A$22),VLOOKUP(A5,Reference!$A$4:$E$12,2,FALSE),0)
+IF(AND(B6="Unique",C6="N",D3=$A$22),VLOOKUP(A6,Reference!$A$4:$E$12,2,FALSE),0)
+IF(AND(B7="Unique",C7="N",D3=$A$22),VLOOKUP(A7,Reference!$A$4:$E$12,2,FALSE),0)
+IF(AND(B8="Unique",C8="N",D3=$A$22),VLOOKUP(A8,Reference!$A$4:$E$12,2,FALSE),0)
+IF(AND(B9="Unique",C9="N",D3=$A$22),VLOOKUP(A9,Reference!$A$4:$E$12,2,FALSE),0)
+IF(AND(B10="Unique",C10="N",D3=$A$22),VLOOKUP(A10,Reference!$A$4:$E$12,2,FALSE),0)
+IF(AND(B11="Unique",C11="N",D3=$A$22),VLOOKUP(A11,Reference!$A$4:$E$12,2,FALSE),0)
+IF(AND(B12="Unique",C12="N",D3=$A$22),VLOOKUP(A12,Reference!$A$4:$E$12,2,FALSE),0)
+IF(AND(B13="Unique",C13="N",D3=$A$22),VLOOKUP(A13,Reference!$A$4:$E$12,2,FALSE),0)
+IF(AND(B14="Unique",C14="N",D3=$A$22),VLOOKUP(A14,Reference!$A$4:$E$12,2,FALSE),0)

I have tried a nested SUM and Lookup but I can't figure out how to make it work with multiple criteria and it just returns the total cost from the Source Column without the matching criteria.
I also tried SUMPRODUCT but I can't seem to get that to work across multiple sheets.

Any help would be greatly appreciated!
 

Excel Facts

Why are there 1,048,576 rows in Excel?
The Excel team increased the size of the grid in 2007. There are 2^20 rows and 2^14 columns for a total of 17 billion cells.

Joe4

MrExcel MVP, Junior Admin
Joined
Aug 1, 2002
Messages
57,015
Office Version
  1. 365
Platform
  1. Windows
I think it would be helpful if you could post a simple example of your data, and then your expected results based on your data.

MrExcel has a tool called “XL2BB” that lets you post samples of your data that will allow us to copy/paste it to our Excel spreadsheets, so we can work with the same copy of data that you are. Instructions on using this tool can be found here: XL2BB Add-in

Note that there is also a "Test Here” forum on this board. This is a place where you can test using this tool (or any other posting techniques that you want to test) before trying to use those tools in your actual posts.
 

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