Transpose Function..Empty Cells and Characters

[chrisscotty]

Hello All,

I just recently switched to Excel 2007 and am not that familiar with the program.

I have a question that has 3 components.


I have alot of data in Column A that has many blank cells.

I performed several searches and have still not been able to remove them.

This particular method worked if I was selecting a small amount of data

http://www.tech-recipes.com/rx/2189/excel_2007_eliminate_blank_rows/

Yet when I use with the entire list I get the error "selection is too large".


What I basically want to do is take the data that I have gathered and transpose it so I can save as a csv file and import in to my contact manager.


The data looks like this:
NEXT ENTRY
" "




Mr. Rene Reynolds

Chapters: Philadelphia
Position/Title: Machinist
Company: ABC Limited

71 Maybrook Drive
Philadelphia, PA 19118, USA
Bus. Telephone: (215) 298-8108x265
Fax: (215) 298-3545
E-mail: rene.reynolds@abc.com
NEXT ENTRY
" "






Ms Carol Jones

Chapters: Ottawa
Position/Title: Benefits Administrator

28 Reeds Road
North Bay, ON K9J 0K4, CANADA
E-mail: c_jones@yahoo.com
NEXT ENTRY


Mr Billl Jones

Chapters: Binghampton
NEXT ENTRY

----------

So each name after "Next ENTRY" is a new entry and I want the data transposed

Now, all this is consistent as far as the order..name, chapter, postion etc.

The thing is not all names have all the information some just have the name and phone, name and chapter etc etc.

Mr. Rene Reynolds

Chapters: Philadelphia
Position/Title: Machinist
Company: ABC Limited

71 Maybrook Drive
Philadelphia, PA 19118, USA
Bus. Telephone: (215) 298-8108x265
Fax: (215) 298-3545
E-mail: rene.reynolds@abc.com

So..first I want to get rid of all the empty cells and move up and then transpose the data and have it correspond to each entry and if it missing a fied it just skips over.

Oh and one more thing =-)

There appears a little question mark that I can not delete. Some of them appear before the name and some of them appear under NEXT ENTRY and appear as " " when I paste data from excel in to a txt file.

Any help would be greatly appreciated.

 

[Legacy 68668]

Ahhh, I thought evrything was OK except State, Zip, Country....

Then we need to fix it first.
try

Sub test()
Dim fn As String, temp As String, n As Long, t As Long, flg As Boolean, a()
Set dic = CreateObject("Scripting.Dictionary")
dic.CompareMode = vbTextCompare
fn = "c:\test\aaa.txt"    
temp = "NEXT ENTRY" & _
      CreateObject("Scripting.FileSystemObject").OpenTextFile(fn).ReadAll
temp = CleanTxt(temp)
ReDim a(1 To Rows.Count, 1 To 20)
n = 1 : a(n, 1) = "Name"
With CreateObject("Scripting.Dictionary")
    .CompareMode = vbTextCompare
    For Each e In Split(temp, vbCrLf)
        If (Trim(e) <> "") * (UCase(e) Like "*NEXT ENTRY*) Then
            If n > 0 Then
                x = Split(e, ":")
                If UBound(x) > 0 Then
                    If Not .exists(x(0)) Then
                        t = t + 1 : a(1, t) = x(0) : .add x(0), t
                        a(1, t) = x(0)
                    End If
                    a(n, .item(x(0))) = x(1)
                Else
                    If flg Then
                        a(n, 1) = e : flg = False
                    Else
                        If Not .exists("Address") Then
                            t = t + 1
                            .Add "Address", t : a(1, t) = "Address"
                        End If
                        a(n, .item("Address")) = a(n, .item("Address")) & _
                            IIf(a(n, .item("Address")) = "", "", " ") & e
                    End If
                End If
            End If
        End If
        If UCase(e) Like "*NEXT ENTRY*" Then
            n = n + 1 : flg = True
        End If
    Next
End With
ThisWorkbook.Sheets(1).Cells(1).Resize(n, t).Value = a
End Sub
 
Function CleanTxt(ByVal txt As String) As String
With CreateObject("VBScript.RegExp")
    .Pattern = "^\W*$"
    .Global = True
    .MultiLine = True
    CleanTxt = .replace(txt, "")
End With
End Function

 

[chrisscotty]

The first time you did it everything was fine except the state,city zip being on the same line.

I was referring to the last couple codes you sent me where the name and street address did not show up at all.

 

[chrisscotty]

This is what I wrote you a few hours ago in reference to when you figured it out over a week ago
---------------
Lastly, The code below (from a a week)worked like a dream..from when we started the second time when I asked if we could separate the line with name address city postal code province country.

The only difference is I just need the name and address separate (and they are on separate lines just like the ones with headers (example below). The city province state can stay on the same line. Is it a problem because the name and address city,state zip have no header?

This code was so clean =-)





Sub test()
Dim fn As String, temp As String, n As Long, t As Long, flg As Boolean, a()
Set dic = CreateObject("Scripting.Dictionary")
dic.CompareMode = vbTextCompare
fn = "c:\test\aaa.txt"
temp = "NEXT ENTRY" & _
CreateObject("Scripting.FileSystemObject").OpenTextFile(fn).ReadAll
temp = CleanTxt(temp)
ReDim a(1 To Rows.Count, 1 To 20)
n = 1
With CreateObject("Scripting.Dictionary")
.CompareMode = vbTextCompare
For Each e In Split(temp, vbCrLf)
If Trim(e) <> "" Then
If n > 0 Then
x = Split(e, ":")
If UBound(x) > 0 Then
If Not .exists(x(0)) Then
t = t + 1: a(1, t) = x(0): .Add x(0), t
End If
a(n, .Item(x(0))) = x(1)
Else
If flg Then
a(n, 1) = e: flg = False
Else
If Not .exists("Address") Then
t = t + 1
.Add "Address", t
End If
a(n, .Item("Address")) = a(n, .Item("Address")) & _
IIf(a(n, .Item("Address")) = "", "", " ") & e
End If
End If
End If
End If
If UCase(e) Like "*NEXT ENTRY*" Then
n = n + 1: flg = True
End If
Next
End With
ThisWorkbook.Sheets(1).Cells(1).Resize(n, t).Value = a
End Sub

Function CleanTxt(ByVal txt As String) As String
With CreateObject("VBScript.RegExp")
.Pattern = "^\s*$"
.Global = True
.MultiLine = True
CleanTxt = .Replace(txt, "")
End With
End Function

 

[Legacy 68668]

So based on this code...

Sub test()
Dim fn As String, temp As String, n As Long, t As Long, flg As Boolean, a()
Dim x, y
Set dic = CreateObject("Scripting.Dictionary")
dic.CompareMode = vbTextCompare
fn = "c:\test\aaa.txt"
temp = "NEXT ENTRY" & _
    CreateObject("Scripting.FileSystemObject").OpenTextFile(fn).ReadAll
temp = CleanTxt(temp)
ReDim a(1 To Rows.Count, 1 To 20)
n = 1 : a(n, 1) = "Name"
With CreateObject("Scripting.Dictionary")
    .CompareMode = vbTextCompare
    For Each e In Split(temp, vbCrLf)
        If (Trim(e) <> "") * (Not e Like "*NEXT ENTRY*" ) Then
            If n > 1 Then
                x = Split(e, ":")
                If UBound(x) > 0 Then
                    If Not .exists(x(0)) Then
                        t = t + 1: a(1, t) = x(0): .item(x(0)) = t : a(1, t) = x(0)
                    End If
                    a(n, .Item(x(0))) = x(1)
                Else
                    If flg Then
                        a(n, 1) = e: flg = False
                    Else
                        If InStr(e, ",") < 1 Then
                            If Not .exists("Address") Then
                                t = t + 1 : a(1, t) = "Address"
                                .item("Address") = t
                            End If
                            a(n, .Item("Address")) = e
                        Else
                            y = Split(e, ",")
                            If Not .exists("State") Then
                                t = t + 1 : .item("State") = t : a(1, t) = "State"
                            End If
                            If Not .exists("Zip") Then
                                t = t + 1 : .item("Zip") = t : a(1, t) = "Zip"
                            End If
                            If Not .exists("Country") Then
                                t = t + 1 : .imte("Country") = t : a(1, t) = "Country"
                            End If
                            a(n, .item("State")) = y(0)
                            If UBound(y) > 0 Then a(n, .item("State")) = y(1)
                            If UBound(y) > 1 Then a(n, .item("State")) = y(2)
                        End If
                    End If
                End If
            End If
    End If
    If UCase(e) Like "*NEXT ENTRY*" Then
        n = n + 1: flg = True
    End If
Next
End With
ThisWorkbook.Sheets(1).Cells(1).Resize(n, t).Value = a
End Sub

Function CleanTxt(ByVal txt As String) As String
With CreateObject("VBScript.RegExp")
    .Pattern = "^\s*$"
    .Global = True
    .MultiLine = True
    CleanTxt = .Replace(txt, "")
End With
End Function

 

[chrisscotty]

Error

"Object doesn't support this property or method."

 

[Legacy 68668]

typo

                        t = t + 1 : .imte("Country") = t : a(1, t) = "Country"

.item

 

[chrisscotty]

Closer...

Now just the nameand postal/zip code is missing and under "State" the country appears.

The address is now separate =-)

 

[Legacy 68668]

a(n, .item("State")) = y(0)

should be

a(n, .item("Zip")) = y(0)

                            If UBound(y) > 1 Then a(n, .item("State")) = y(2)

should be

                            If UBound(y) > 1 Then a(n, .item("Country")) = y(2)

 

[chrisscotty]

Yet even closer !

All the fields are where they need to be ..


The only thing missing is the name of the person which is no where to be seen.

I also noticed it is not in the code..but what do I know...

 

[Legacy 68668]

                    If flg Then
                        a(n, 1) = e: flg = False
                    Else

This part should get the Name field.
Whenever the code finds "Next Entry", flg is set to True and the next line should be the name...

Obviously, there still left a weired row inbetween "Next Entry" and the name...
Looks blank, but not actually a blank...

try change above line to

                    If flg Then
                        a(n, 1) = e: flg = Len(e) > 3
                    Else