Splitting worksheet

T

tape deck

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Joined
Jan 17, 2003
Messages
51
I'm wondering if there's a formula manner of achieving this, as none of our work computers naturally enable macros, and also, my master data is always changing.

I have a master worksheet with data as such:

Department > Employees > Invoice #
Legal > 8 > ABC
Dental > 25 > DEF
Operations > 250 > GHI
Legal > 8> JKL

I want tabs for each department which include just the rows for that department, so the Legal tab would show the two legal rows, the Dental tab would show just the one Dental row, etc. The master tab is never sorted by department.
 

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Hi

If you could use VBA, this could probably be done much faster. But here is a formula approach. You'll have to design similar formulae for all your worksheets.

All data is present in a sheet called Raw Data.
There is a sheet for each department.
This also assumes that Invoice # is unique.

<b>Excel 2010</b><table cellpadding="2.5px" rules="all" style=";background-color: #FFFFFF;border: 1px solid;border-collapse: collapse; border-color: #BBB"><colgroup><col width="10px" style="background-color: #DAE7F5" /><col /><col /><col /></colgroup><thead><tr style=" background-color: #DAE7F5;text-align: center;color: #161120"><th></th><th>A</th><th>B</th><th>C</th></tr></thead><tbody><tr ><td style="color: #161120;text-align: center;">1</td><td style="font-weight: bold;;">Department</td><td style="font-weight: bold;;">Employees</td><td style="font-weight: bold;;">Invoice #</td></tr><tr ><td style="color: #161120;text-align: center;">2</td><td style=";">Legal</td><td style="text-align: right;;">8</td><td style=";">ABC</td></tr><tr ><td style="color: #161120;text-align: center;">3</td><td style=";">Dental</td><td style="text-align: right;;">25</td><td style=";">DEF</td></tr><tr ><td style="color: #161120;text-align: center;">4</td><td style=";">Operations</td><td style="text-align: right;;">250</td><td style=";">GHI</td></tr><tr ><td style="color: #161120;text-align: center;">5</td><td style=";">Legal</td><td style="text-align: right;;">8</td><td style=";">JKL</td></tr></tbody></table><p style="width:4.8em;font-weight:bold;margin:0;padding:0.2em 0.6em 0.2em 0.5em;border: 1px solid #BBB;border-top:none;text-align: center;background-color: #DAE7F5;color: #161120">Raw Data</p><br /><br />

<b>Excel 2010</b><table cellpadding="2.5px" rules="all" style=";background-color: #FFFFFF;border: 1px solid;border-collapse: collapse; border-color: #BBB"><colgroup><col width="10px" style="background-color: #DAE7F5" /><col /><col /><col /><col /><col /></colgroup><thead><tr style=" background-color: #DAE7F5;text-align: center;color: #161120"><th></th><th>A</th><th>B</th><th>C</th><th>D</th><th>E</th></tr></thead><tbody><tr ><td style="color: #161120;text-align: center;">1</td><td style="font-weight: bold;;">Employees</td><td style="font-weight: bold;;">Invoice #</td><td style="text-align: right;;"></td><td style="font-weight: bold;;">Count</td><td style="text-align: right;;">2</td></tr><tr ><td style="color: #161120;text-align: center;">2</td><td style="text-align: right;;">8</td><td style=";">ABC</td><td style="text-align: right;;"></td><td style="text-align: right;;"></td><td style="text-align: right;;"></td></tr><tr ><td style="color: #161120;text-align: center;">3</td><td style="text-align: right;;">8</td><td style=";">JKL</td><td style="text-align: right;;"></td><td style="text-align: right;;"></td><td style="text-align: right;;"></td></tr><tr ><td style="color: #161120;text-align: center;">4</td><td style=";"></td><td style=";"></td><td style="text-align: right;;"></td><td style="text-align: right;;"></td><td style="text-align: right;;"></td></tr><tr ><td style="color: #161120;text-align: center;">5</td><td style=";"></td><td style=";"></td><td style="text-align: right;;"></td><td style="text-align: right;;"></td><td style="text-align: right;;"></td></tr><tr ><td style="color: #161120;text-align: center;">6</td><td style=";"></td><td style=";"></td><td style="text-align: right;;"></td><td style="text-align: right;;"></td><td style="text-align: right;;"></td></tr><tr ><td style="color: #161120;text-align: center;">7</td><td style=";"></td><td style=";"></td><td style="text-align: right;;"></td><td style="text-align: right;;"></td><td style="text-align: right;;"></td></tr><tr ><td style="color: #161120;text-align: center;">8</td><td style=";"></td><td style=";"></td><td style="text-align: right;;"></td><td style="text-align: right;;"></td><td style="text-align: right;;"></td></tr><tr ><td style="color: #161120;text-align: center;">9</td><td style=";"></td><td style=";"></td><td style="text-align: right;;"></td><td style="text-align: right;;"></td><td style="text-align: right;;"></td></tr></tbody></table><p style="width:3em;font-weight:bold;margin:0;padding:0.2em 0.6em 0.2em 0.5em;border: 1px solid #BBB;border-top:none;text-align: center;background-color: #DAE7F5;color: #161120">Legal</p><br /><br /><table width="85%" cellpadding="2.5px" rules="all" style=";border: 2px solid black;border-collapse:collapse;padding: 0.4em;background-color: #FFFFFF" ><tr><td style="padding:6px" ><b>Worksheet Formulas</b><table cellpadding="2.5px" width="100%" rules="all" style="border: 1px solid;text-align:center;background-color: #FFFFFF;border-collapse: collapse; border-color: #BBB"><thead><tr style=" background-color: #DAE7F5;color: #161120"><th width="10px">Cell</th><th style="text-align:left;padding-left:5px;">Formula</th></tr></thead><tbody><tr><th width="10px" style=" background-color: #DAE7F5;color: #161120">E1</th><td style="text-align:left">=COUNTIF(<font color="Blue">'Raw Data'!$A$2:$A$5,"Legal"</font>)</td></tr><tr><th width="10px" style=" background-color: #DAE7F5;color: #161120">A2</th><td style="text-align:left">=IF(<font color="Blue">LEN(<font color="Red">B2</font>)>0,INDEX(<font color="Red">'Raw Data'!$B$2:$B$5,MATCH(<font color="Green">B2,'Raw Data'!$C$2:$C$5,0</font>)</font>),""</font>)</td></tr></tbody></table></td></tr></table><br /><table width="85%" cellpadding="2.5px" rules="all" style=";border: 2px solid black;border-collapse:collapse;padding: 0.4em;background-color: #FFFFFF" ><tr><td style="padding:6px" ><b>Array Formulas</b><table cellpadding="2.5px" width="100%" rules="all" style="border: 1px solid;text-align:center;background-color: #FFFFFF;border-collapse: collapse; border-color: #BBB"><thead><tr style=" background-color: #DAE7F5;color: #161120"><th width="10px">Cell</th><th style="text-align:left;padding-left:5px;">Formula</th></tr></thead><tbody><tr><th width="10px" style=" background-color: #DAE7F5;color: #161120">B2</th><td style="text-align:left">{=IF(<font color="Blue">ROWS(<font color="Red">$B$1:B1</font>)<=$E$1,INDEX(<font color="Red">'Raw Data'!$C$2:$C$5,SMALL(<font color="Green">IF(<font color="Purple">'Raw Data'!$A$2:$A$5="Legal",ROW(<font color="Teal">'Raw Data'!$A$2:$A$5</font>)-ROW(<font color="Teal">'Raw Data'!$A$2</font>)+1</font>),ROWS(<font color="Purple">$B$1:B1</font>)</font>)</font>),""</font>)}</td></tr></tbody></table><b>Entered with Ctrl+Shift+Enter.</b> If entered correctly, Excel will surround with curly braces {}.
<b>Note: Do not try and enter the {} manually yourself</b></td></tr></table><br />
 
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