Yes/No or something else?

Faz

New Member
Joined
Sep 21, 2006
Messages
1
Hi everyone.

I really have no idea how to approach this problem, and I was wondering if someone might be able to point me in the right direction. I am pretty new to Access.

Right now, in our company, there is a checklist. We get documents from clients, and someone in our company compares that document to the checklist to ensure the document meets certain criteria. Did they include the date? Check. Did they sign on the dotted line? Check. That sort of thing.

We have decided we want this checklist to be an electronic form in Access. The most literal translation of this checklist would be to create a Table with a Yes/No field for each criteria. However, when it comes to reporting, I find this problematic.

The ultimate goal for switching over to an electronic format is we would like to track the types of errors our clients our making. So essentially total up the amount of times John Smith forgot to sign on the dotted line. I'm having all kinds of grief trying to figure out how to make this work the way I want. I suspect the Yes/No format might be to blame. Perhaps this is the wrong angle.

Anyway, I am completely lost and I was wondering if someone might offer their suggestions on how they would approach this. Just some big picture ideas thrown out there, and hopefully I can carry on from there. I sort of need to know if I am barking entirely up the wrong tree.

Thanks!
 

Excel Facts

Create a Pivot Table on a Map
If your data has zip codes, postal codes, or city names, select the data and use Insert, 3D Map. (Found to right of chart icons).

Marbles

Well-known Member
Joined
Feb 7, 2005
Messages
622
A simple way, would be to make a query based on your table, then make an expression for each checkbox, e.g. IIF([DateIncluded?] = True,1,0).
Then you can sum the results.
 

VicRauch

Well-known Member
Joined
Mar 23, 2006
Messages
2,032
Because a True is actually a -1, you could just sum this:
Abs([DateIncluded?])
The function Abs() will always return a positive value of the number passed to it. So, for True you will get a 1, for false you will get a 0.
HTH,
 

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