Average score for each project by person

[kadam]

I want to calculate average "Estimated Effort" for project associated to each EVP.

For example, Wilber has two projects, one has an estimated effort of 2 and the other one is a 3, so I want to create a table that pulls the information for Wilbert and states looks something like this:


Report

EVP	Num of Projects	Average Est Effort
Mike	2	4
Wilber	2	2.25
Hank	3	1

<colgroup><col><col><col></colgroup><tbody>
</tbody>

Here is the source table:

Project Title	EVP	Est. Project Size (T-shirt Sizing)	Application Dependencies	Estimated Effort
Remove Sybase (Architecture)	Mike	4	4	4
Pre-Requisites to Conversion to Oracle	Wilber	3	1	2
Quote Replacement	Mike	4	4	4
OEM Lock Down	Wilber	2	3	3
Locker Pickup P2	Hank	1	1	1
POS Restriction to Purchase when BSS has a STD xref.	Hank	1	1	1
Modify POS New Store Database build to support version 7.3	Hank	1	1	1

<colgroup><col><col><col><col><col></colgroup><tbody>
</tbody>

 

[sandy666]

with PowerQuery aka Get&Transform

EVP	Count	Avg
Mike	2​	4​
Wilber	2​	2.5​
Hank	3​	1​

[SIZE=1]let
    Source = Excel.CurrentWorkbook(){[Name="Table1"]}[Content],
    #"Changed Type" = Table.TransformColumnTypes(Source,{{"Project Title", type text}, {"EVP", type text}, {"Est. Project Size (T-shirt Sizing)", Int64.Type}, {"Application Dependencies", Int64.Type}, {"Estimated Effort", Int64.Type}}),
    #"Grouped Rows" = Table.Group(#"Changed Type", {"EVP"}, {{"Count", each Table.RowCount(_), type number}, {"Avg", each List.Average([Estimated Effort]), type number}})
in
    #"Grouped Rows"[/SIZE]

is that what you want?

 

[kadam]

Yes, that is the results I'm looking for. I'm not familiar with Power Query but I'm sure I can find some tutorials on how to do it.

Thank you

 

[sandy666]

no problem,

• Getting Started with Get & Transform in Excel
• Microsoft Power Query for Excel Help
• Excel Power Query (Get & Transform) Tutorial for Beginners

 

[sandy666]

Here is how to...

PowerQuery grouping etc. movie

 

[Indystick]

Please forgive me if I am missing a critical detail, but why not just use AVERAGEIF where your (test) range is your EVP, your criteria is the name of the EVP, and the average range is the Estimated Effort column?

	A	B	C	D	E
1	Project Title	EVP	Est. Project Size	App Dependencies	Est. Effort
2	P1	Mike	4	4	4
3	P2	Wilber	3	1	2
4	P3	Mike	4	4	4
5	P4	Wilber	2	3	3
6	P5	Hank	1	1	1
7	P6	Hank	1	1	1
8	P7	Hank	1	1	1
9
10	EVP	Count	Est. Effort
11	Mike	2	4
12	Wilber	2	2.5
13	Hank	3	1

<tbody>
</tbody>

Where the formula in cells C11:C13 is =AVERAGEIF($B$2:$B$8,B11,$E$2:$E$8)

 

[kadam]

That makes sense too. I tried to use an AverageIf statement but couldn't get it to work, obviously I wasn't doing it right and no help menus were very helpful. Thank you.

 

[Indystick]

AVERAGEIF is pretty straightforward. The arguments are, in order:

Range: the range where you want to test on some condition. In your case, it will be the range of cells that contain your EVP names.

Criteria: the test. If you are testing for anything otherwise than equality, you have to put the test (<,>,<=,>=,<>) and the test value, inside quotes. For example, if your condition was >5, your criteria arg would be “>5”.

Since you are testing for equality, simply using the cell reference that has the value you are looking to test on suffices.

Average Range: this is an optional arg and is used when the values you want to average are not in the range you are testing on. In your specific case, the range of cells containing the estimated effort.

Using absolute and relative cell referencing correctly should allow you to copy and paste the formula up/down/left/right as needed.

If you’re still not sure what do do, just google AVERAGEIF Anne Excel is Fun.