Cross column calculations possible in Excel 2003?

KimAMD

New Member
Joined
Dec 30, 2009
Messages
3
I have a requirement to "count" like values from across 4 columns using Excel 2003.

Date Evaluator1 Evaluator2 Evaluator3 Evaluator4
10/31/2009 Tom Bob Bruce Kim
11/02/2009 Tom Bruce Kim
12/03/2009 Dave Tom Bruce Kim
12/05/2009 Mark Tom Kim

I need to be able to count up how many times each of these people did an evaluation (i.e. Tom = 4, Mark = 1, Kim = 4).

Another option for us could be that the evaluators all occupy one cell,

Date Evaluators
10/31/2009 Tom, Bob, Bruce, Kim
11/02/2009 Tom, Bruce, Kim
12/03/2009 Dave, Tom, Bruce, Kim
12/05/2009 Mark, Tom, Kim

Again, need to count up the number of times each people did an evaluation.

A little background, the data is actually sync'd with a SharePoint List (InfoPath2007).

Any suggestions, or alternative solutions would be greatly appreciated.

Thank you !

Kim
 

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c_m_s_jr

Well-known Member
Joined
Mar 23, 2009
Messages
1,561
COUNTIF should do it for you:

Sheet1

<TABLE style="BACKGROUND-COLOR: #ffffff; PADDING-LEFT: 2pt; PADDING-RIGHT: 2pt; FONT-FAMILY: Calibri,Arial; FONT-SIZE: 11pt" border=1 cellSpacing=0 cellPadding=0><COLGROUP><COL style="WIDTH: 30px; FONT-WEIGHT: bold"><COL style="WIDTH: 83px"><COL style="WIDTH: 64px"><COL style="WIDTH: 64px"><COL style="WIDTH: 64px"><COL style="WIDTH: 75px"><COL style="WIDTH: 64px"><COL style="WIDTH: 64px"><COL style="WIDTH: 64px"></COLGROUP><TBODY><TR style="TEXT-ALIGN: center; BACKGROUND-COLOR: #cacaca; FONT-SIZE: 8pt; FONT-WEIGHT: bold"><TD> </TD><TD>A</TD><TD>B</TD><TD>C</TD><TD>D</TD><TD>E</TD><TD>F</TD><TD>G</TD><TD>H</TD></TR><TR style="HEIGHT: 18px"><TD style="TEXT-ALIGN: center; BACKGROUND-COLOR: #cacaca; FONT-SIZE: 8pt">1</TD><TD style="FONT-FAMILY: Verdana; FONT-SIZE: 10pt">Date</TD><TD>Evaluator 1</TD><TD>Evaluator 2</TD><TD>Evaluator 3</TD><TD>Evaluator 4</TD><TD> </TD><TD> </TD><TD> </TD></TR><TR style="HEIGHT: 18px"><TD style="TEXT-ALIGN: center; BACKGROUND-COLOR: #cacaca; FONT-SIZE: 8pt">2</TD><TD style="TEXT-ALIGN: right; FONT-FAMILY: Verdana; FONT-SIZE: 10pt">10/31/2009</TD><TD>Tom</TD><TD>Bob</TD><TD>Bruce</TD><TD>Kim</TD><TD> </TD><TD>Tom</TD><TD style="TEXT-ALIGN: right">4</TD></TR><TR style="HEIGHT: 18px"><TD style="TEXT-ALIGN: center; BACKGROUND-COLOR: #cacaca; FONT-SIZE: 8pt">3</TD><TD style="TEXT-ALIGN: right; FONT-FAMILY: Verdana; FONT-SIZE: 10pt">11/2/2009</TD><TD>Tom</TD><TD>Bruce</TD><TD>Kim</TD><TD> </TD><TD> </TD><TD>Dave</TD><TD style="TEXT-ALIGN: right">1</TD></TR><TR style="HEIGHT: 18px"><TD style="TEXT-ALIGN: center; BACKGROUND-COLOR: #cacaca; FONT-SIZE: 8pt">4</TD><TD style="TEXT-ALIGN: right; FONT-FAMILY: Verdana; FONT-SIZE: 10pt">12/3/2009</TD><TD>Dave</TD><TD>Tom</TD><TD>Bruce</TD><TD>Kim</TD><TD> </TD><TD>Mark</TD><TD style="TEXT-ALIGN: right">1</TD></TR><TR style="HEIGHT: 18px"><TD style="TEXT-ALIGN: center; BACKGROUND-COLOR: #cacaca; FONT-SIZE: 8pt">5</TD><TD style="TEXT-ALIGN: right; FONT-FAMILY: Verdana; FONT-SIZE: 10pt">12/5/2009</TD><TD>Mark</TD><TD>Tom</TD><TD>Kim</TD><TD> </TD><TD> </TD><TD>Bruce</TD><TD style="TEXT-ALIGN: right">3</TD></TR><TR style="HEIGHT: 18px"><TD style="TEXT-ALIGN: center; BACKGROUND-COLOR: #cacaca; FONT-SIZE: 8pt">6</TD><TD> </TD><TD> </TD><TD> </TD><TD> </TD><TD> </TD><TD> </TD><TD>Kim</TD><TD style="TEXT-ALIGN: right">4</TD></TR></TBODY></TABLE>
<TABLE style="BORDER-BOTTOM-STYLE: groove; BORDER-BOTTOM-COLOR: #00ff00; BORDER-RIGHT-STYLE: groove; BACKGROUND-COLOR: #fffcf9; BORDER-TOP-COLOR: #00ff00; FONT-FAMILY: Arial; BORDER-TOP-STYLE: groove; COLOR: #000000; BORDER-RIGHT-COLOR: #00ff00; FONT-SIZE: 10pt; BORDER-LEFT-STYLE: groove; BORDER-LEFT-COLOR: #00ff00"><TBODY><TR><TD>Spreadsheet Formulas</TD></TR><TR><TD><TABLE style="FONT-FAMILY: Arial; FONT-SIZE: 9pt" border=1 cellSpacing=0 cellPadding=2><TBODY><TR style="BACKGROUND-COLOR: #cacaca; FONT-SIZE: 10pt"><TD>Cell</TD><TD>Formula</TD></TR><TR><TD>H2</TD><TD>=COUNTIF($B$2:$E$6,G2)</TD></TR><TR><TD>H3</TD><TD>=COUNTIF($B$2:$E$6,G3)</TD></TR><TR><TD>H4</TD><TD>=COUNTIF($B$2:$E$6,G4)</TD></TR><TR><TD>H5</TD><TD>=COUNTIF($B$2:$E$6,G5)</TD></TR><TR><TD>H6</TD><TD>=COUNTIF($B$2:$E$6,G6)</TD></TR></TBODY></TABLE></TD></TR></TBODY></TABLE>
 

KimAMD

New Member
Joined
Dec 30, 2009
Messages
3
thank you for your quick response yesterday. I was able to follow your instructions to get the desired result. What I need now is to be able to count using multiple criteria. for example, I need to know how many times `kim`was an evaluator in 2009.

<TABLE style="WIDTH: 872pt; BORDER-COLLAPSE: collapse" cellSpacing=0 cellPadding=0 width=1160 border=0 x:str><COLGROUP><COL style="WIDTH: 24pt; mso-width-source: userset; mso-width-alt: 1170" width=32><COL style="WIDTH: 238pt; mso-width-source: userset; mso-width-alt: 11593" width=317><COL style="WIDTH: 106pt; mso-width-source: userset; mso-width-alt: 5156" width=141><COL style="WIDTH: 160pt; mso-width-source: userset; mso-width-alt: 7789" width=213><COL style="WIDTH: 53pt; mso-width-source: userset; mso-width-alt: 2596" width=71><COL style="WIDTH: 48pt" width=64><COL style="WIDTH: 66pt; mso-width-source: userset; mso-width-alt: 3218" width=88><COL style="WIDTH: 59pt; mso-width-source: userset; mso-width-alt: 2852" span=3 width=78><TBODY><TR style="HEIGHT: 12.75pt" height=17><TD class=xl24 id=_x0000_s1025 style="BORDER-RIGHT: #ece9d8; BORDER-TOP: #ece9d8; BORDER-LEFT: #ece9d8; WIDTH: 24pt; BORDER-BOTTOM: #ece9d8; HEIGHT: 12.75pt; BACKGROUND-COLOR: transparent" width=32 height=17 x:autofilterrange="$A$1:$J$4" x:autofilter="all">ID</TD><TD class=xl24 id=_x0000_s1026 style="BORDER-RIGHT: #ece9d8; BORDER-TOP: #ece9d8; BORDER-LEFT: #ece9d8; WIDTH: 238pt; BORDER-BOTTOM: #ece9d8; BACKGROUND-COLOR: transparent" width=317 x:autofilter="all">Name</TD><TD class=xl24 id=_x0000_s1027 style="BORDER-RIGHT: #ece9d8; BORDER-TOP: #ece9d8; BORDER-LEFT: #ece9d8; WIDTH: 106pt; BORDER-BOTTOM: #ece9d8; BACKGROUND-COLOR: transparent" width=141 x:autofilter="all">Business Unit</TD><TD class=xl24 id=_x0000_s1028 style="BORDER-RIGHT: #ece9d8; BORDER-TOP: #ece9d8; BORDER-LEFT: #ece9d8; WIDTH: 160pt; BORDER-BOTTOM: #ece9d8; BACKGROUND-COLOR: transparent" width=213 x:autofilter="all">Area</TD><TD class=xl24 id=_x0000_s1029 style="BORDER-RIGHT: #ece9d8; BORDER-TOP: #ece9d8; BORDER-LEFT: #ece9d8; WIDTH: 53pt; BORDER-BOTTOM: #ece9d8; BACKGROUND-COLOR: transparent" width=71 x:autofilter="all">Date</TD><TD class=xl24 id=_x0000_s1030 style="BORDER-RIGHT: #ece9d8; BORDER-TOP: #ece9d8; BORDER-LEFT: #ece9d8; WIDTH: 48pt; BORDER-BOTTOM: #ece9d8; BACKGROUND-COLOR: transparent" width=64 x:autofilter="all">Year</TD><TD class=xl24 id=_x0000_s1031 style="BORDER-RIGHT: #ece9d8; BORDER-TOP: #ece9d8; BORDER-LEFT: #ece9d8; WIDTH: 66pt; BORDER-BOTTOM: #ece9d8; BACKGROUND-COLOR: transparent" width=88 x:autofilter="all">Evaluator 1</TD><TD class=xl24 id=_x0000_s1032 style="BORDER-RIGHT: #ece9d8; BORDER-TOP: #ece9d8; BORDER-LEFT: #ece9d8; WIDTH: 59pt; BORDER-BOTTOM: #ece9d8; BACKGROUND-COLOR: transparent" width=78 x:autofilter="all">Evaluator 2</TD><TD class=xl24 id=_x0000_s1033 style="BORDER-RIGHT: #ece9d8; BORDER-TOP: #ece9d8; BORDER-LEFT: #ece9d8; WIDTH: 59pt; BORDER-BOTTOM: #ece9d8; BACKGROUND-COLOR: transparent" width=78 x:autofilter="all">Evaluator 3</TD><TD class=xl24 id=_x0000_s1034 style="BORDER-RIGHT: #ece9d8; BORDER-TOP: #ece9d8; BORDER-LEFT: #ece9d8; WIDTH: 59pt; BORDER-BOTTOM: #ece9d8; BACKGROUND-COLOR: transparent" width=78 x:autofilter="all">Evaluator 4</TD></TR><TR style="HEIGHT: 12.75pt" height=17><TD class=xl25 style="BORDER-RIGHT: #ece9d8; BORDER-TOP: #ece9d8; BORDER-LEFT: #ece9d8; BORDER-BOTTOM: #ece9d8; HEIGHT: 12.75pt; BACKGROUND-COLOR: transparent" align=right height=17 x:num>1</TD><TD class=xl26 style="BORDER-RIGHT: #ece9d8; BORDER-TOP: #ece9d8; BORDER-LEFT: #ece9d8; BORDER-BOTTOM: #ece9d8; BACKGROUND-COLOR: transparent">2CPCM Side Trimmer Area - 2009-12-31.xml</TD><TD class=xl27 style="BORDER-RIGHT: #ece9d8; BORDER-TOP: #ece9d8; BORDER-LEFT: #ece9d8; BORDER-BOTTOM: #ece9d8; BACKGROUND-COLOR: transparent">Tin Mill</TD><TD class=xl27 style="BORDER-RIGHT: #ece9d8; BORDER-TOP: #ece9d8; BORDER-LEFT: #ece9d8; BORDER-BOTTOM: #ece9d8; BACKGROUND-COLOR: transparent">3 Eline</TD><TD class=xl28 style="BORDER-RIGHT: #ece9d8; BORDER-TOP: #ece9d8; BORDER-LEFT: #ece9d8; BORDER-BOTTOM: #ece9d8; BACKGROUND-COLOR: transparent" align=right x:num="40178">12/31/2009 </TD><TD class=xl27 style="BORDER-RIGHT: #ece9d8; BORDER-TOP: #ece9d8; BORDER-LEFT: #ece9d8; BORDER-BOTTOM: #ece9d8; BACKGROUND-COLOR: transparent"> 2009</TD><TD class=xl27 style="BORDER-RIGHT: #ece9d8; BORDER-TOP: #ece9d8; BORDER-LEFT: #ece9d8; BORDER-BOTTOM: #ece9d8; BACKGROUND-COLOR: transparent">Karl</TD><TD class=xl27 style="BORDER-RIGHT: #ece9d8; BORDER-TOP: #ece9d8; BORDER-LEFT: #ece9d8; BORDER-BOTTOM: #ece9d8; BACKGROUND-COLOR: transparent">John</TD><TD class=xl27 style="BORDER-RIGHT: #ece9d8; BORDER-TOP: #ece9d8; BORDER-LEFT: #ece9d8; BORDER-BOTTOM: #ece9d8; BACKGROUND-COLOR: transparent">Joe</TD><TD class=xl27 style="BORDER-RIGHT: #ece9d8; BORDER-TOP: #ece9d8; BORDER-LEFT: #ece9d8; BORDER-BOTTOM: #ece9d8; BACKGROUND-COLOR: transparent"></TD></TR><TR style="HEIGHT: 12.75pt" height=17><TD class=xl25 style="BORDER-RIGHT: #ece9d8; BORDER-TOP: #ece9d8; BORDER-LEFT: #ece9d8; BORDER-BOTTOM: #ece9d8; HEIGHT: 12.75pt; BACKGROUND-COLOR: transparent" align=right height=17 x:num>2</TD><TD class=xl26 style="BORDER-RIGHT: #ece9d8; BORDER-TOP: #ece9d8; BORDER-LEFT: #ece9d8; BORDER-BOTTOM: #ece9d8; BACKGROUND-COLOR: transparent">Kenilworth Millwrights Shop - 2009-12-31.xml</TD><TD class=xl27 style="BORDER-RIGHT: #ece9d8; BORDER-TOP: #ece9d8; BORDER-LEFT: #ece9d8; BORDER-BOTTOM: #ece9d8; BACKGROUND-COLOR: transparent">Pickling & Cold Rolling</TD><TD class=xl27 style="BORDER-RIGHT: #ece9d8; BORDER-TOP: #ece9d8; BORDER-LEFT: #ece9d8; BORDER-BOTTOM: #ece9d8; BACKGROUND-COLOR: transparent">Kenilworth Millwrights Shop</TD><TD class=xl28 style="BORDER-RIGHT: #ece9d8; BORDER-TOP: #ece9d8; BORDER-LEFT: #ece9d8; BORDER-BOTTOM: #ece9d8; BACKGROUND-COLOR: transparent" align=right x:num="40178">12/31/2009</TD><TD class=xl27 style="BORDER-RIGHT: #ece9d8; BORDER-TOP: #ece9d8; BORDER-LEFT: #ece9d8; BORDER-BOTTOM: #ece9d8; BACKGROUND-COLOR: transparent"> 2009</TD><TD class=xl27 style="BORDER-RIGHT: #ece9d8; BORDER-TOP: #ece9d8; BORDER-LEFT: #ece9d8; BORDER-BOTTOM: #ece9d8; BACKGROUND-COLOR: transparent">Greg</TD><TD class=xl27 style="BORDER-RIGHT: #ece9d8; BORDER-TOP: #ece9d8; BORDER-LEFT: #ece9d8; BORDER-BOTTOM: #ece9d8; BACKGROUND-COLOR: transparent">Wayne</TD><TD class=xl27 style="BORDER-RIGHT: #ece9d8; BORDER-TOP: #ece9d8; BORDER-LEFT: #ece9d8; BORDER-BOTTOM: #ece9d8; BACKGROUND-COLOR: transparent">Kim</TD><TD class=xl27 style="BORDER-RIGHT: #ece9d8; BORDER-TOP: #ece9d8; BORDER-LEFT: #ece9d8; BORDER-BOTTOM: #ece9d8; BACKGROUND-COLOR: transparent"></TD></TR><TR style="HEIGHT: 12.75pt" height=17><TD class=xl25 style="BORDER-RIGHT: #ece9d8; BORDER-TOP: #ece9d8; BORDER-LEFT: #ece9d8; BORDER-BOTTOM: #ece9d8; HEIGHT: 12.75pt; BACKGROUND-COLOR: transparent" align=right height=17 x:num>3</TD><TD class=xl26 style="BORDER-RIGHT: #ece9d8; BORDER-TOP: #ece9d8; BORDER-LEFT: #ece9d8; BORDER-BOTTOM: #ece9d8; BACKGROUND-COLOR: transparent">test for countif with multiple criteria - 2010-01-01.xml</TD><TD class=xl27 style="BORDER-RIGHT: #ece9d8; BORDER-TOP: #ece9d8; BORDER-LEFT: #ece9d8; BORDER-BOTTOM: #ece9d8; BACKGROUND-COLOR: transparent">Pickling & Cold Rolling</TD><TD class=xl27 style="BORDER-RIGHT: #ece9d8; BORDER-TOP: #ece9d8; BORDER-LEFT: #ece9d8; BORDER-BOTTOM: #ece9d8; BACKGROUND-COLOR: transparent">test for countif with multiple criteria</TD><TD class=xl28 style="BORDER-RIGHT: #ece9d8; BORDER-TOP: #ece9d8; BORDER-LEFT: #ece9d8; BORDER-BOTTOM: #ece9d8; BACKGROUND-COLOR: transparent" align=right x:num="40179">1/1/2010</TD><TD class=xl27 style="BORDER-RIGHT: #ece9d8; BORDER-TOP: #ece9d8; BORDER-LEFT: #ece9d8; BORDER-BOTTOM: #ece9d8; BACKGROUND-COLOR: transparent"> 2010</TD><TD class=xl27 style="BORDER-RIGHT: #ece9d8; BORDER-TOP: #ece9d8; BORDER-LEFT: #ece9d8; BORDER-BOTTOM: #ece9d8; BACKGROUND-COLOR: transparent">Greg</TD><TD class=xl27 style="BORDER-RIGHT: #ece9d8; BORDER-TOP: #ece9d8; BORDER-LEFT: #ece9d8; BORDER-BOTTOM: #ece9d8; BACKGROUND-COLOR: transparent">Kim</TD><TD class=xl27 style="BORDER-RIGHT: #ece9d8; BORDER-TOP: #ece9d8; BORDER-LEFT: #ece9d8; BORDER-BOTTOM: #ece9d8; BACKGROUND-COLOR: transparent"></TD><TD class=xl27 style="BORDER-RIGHT: #ece9d8; BORDER-TOP: #ece9d8; BORDER-LEFT: #ece9d8; BORDER-BOTTOM: #ece9d8; BACKGROUND-COLOR: transparent"></TD></TR></TBODY></TABLE>

Based on what I could find, I attempted to use
=SUM((G2:J5="Kim")*(F2:F5="2009")) and then pressed ctrl shift enter, but I am not getting the results I need.

Is there any way of manipulating a pivot table across multiple columns to gather like type information.

Again, appreciate your help !
 

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