Display warning message but allow to continue

jwasten

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May 29, 2002
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90
I have a method to check certain cells in a worksheet to be sure they are populated before the user can save and/or deactivate the worksheet. If those cells are not populated, a message is displayed AND the user is not allowed to continue until corrective action is taken.

Is there a way to only display a message if a certain value (zero) is in a cell but allow the user to continue and possibly save or deactivate the worksheet? (I'm already using the validation input message field for all these cells.)

Thanks!
 

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shades

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Mar 20, 2002
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1,550
I guess I'm confused. In the first paragraph you want to check for validation of certain cells before the person can save. In the second paragraph you want the person to be able to continue and even save/deactivate without filling in the data. Am I missing something?
 

jwasten

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May 29, 2002
Messages
90
Sorry, I engaged the fingers without engaging the brain at the same speed!!!! Let me try again.

In the top portion of the spreadsheet, I have some cells which must be populated before the spreadsheet can be saved or the user can switch to another tab in that worksheet.

In the lower portion of the spreadsheet, I have other cells which must be populated using any number from 0 to 5 with 0 being the default in each of those cells. If any cell remains at 0 when the user attempts to save and/or switch to another tab of the worksheet, I'd like a message to ask if they really want a zero value. In case they do want a 0 value, I want them to be able to click OK and continue. I want the message to act as an alert only since the default value is 0.

Hope this makes more sense!
 

shades

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Mar 20, 2002
Messages
1,550
In the cells in the lower portion, your validation will be different than the top portion.

Data > Validation > "Input Message" (tab)

leave title blank. Then type a message: "Are you sure you want to leave this at zero?"

In the first tab, "settings" select "List" in the drop down list. Then in the space below, type in 0, 1, 2, 3, 4, 5 for possible input.

This will restrict the numbers to this list, but since 0 is there, it will allow the person to move on. But the message will display asking the question.

HTH

_________________
- old, slow, and confused
... but at least I'm inconsistent -
This message was edited by shades on 2002-10-25 16:16
 

jwasten

Board Regular
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May 29, 2002
Messages
90

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I already have the validation > setting restriction between 0 and 5 and am using the input message for the rating criteria to use for entering the number. e.g. 5 = Supt has knowledge & authority 3 = Supt has limited authority 0 = Supt has no little authority. In each case, I've used almost the entire 255 characters allowed for the message.

Any other way to get a message displayed when the cell is zero?
 

shades

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Mar 20, 2002
Messages
1,550
This would be a more general message.

Right-click the cell > Insert Comment

In the comments, type something like: "If this is zero, are you sure you want this?"
 

shades

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Mar 20, 2002
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Two other possibilities:

1. Shorten the messages in the Input Message section to allow the question, "Are you sure ZERO?"

2. Conditional format the cell, with cell value "equal to" 0, then color code. This way, if the person leaves at zero, there will be a visual reminder, but not a message.
 

jwasten

Board Regular
Joined
May 29, 2002
Messages
90
I like the idea of the criteria for the evaluation score being closer to the cell so think the right click > Insert Comment would be better than the validation I'm currently using.

If I switch that, is there a way to get the validation > input message (e.g. Are you sure you want a zero?) ONLY if the value is zero? I still need the validation > settings > whole number set for between 0 and 5.
 

shades

Well-known Member
Joined
Mar 20, 2002
Messages
1,550
If you put the criteria in the Insert Comment, then in the validation process you can use what I suggested earlier:

Data > Validation > "Input Message" (tab)

Title: "Zero?" Then type a message: "Are you sure you want to leave this at zero?"

In the first tab, "settings" select "List" in the drop down list. Then in the space below, type in 0, 1, 2, 3, 4, 5 for possible input.

This will restrict the numbers to this list, but since 0 is there, it will allow the person to move on. But the message will display asking the question.

Still not ideal, but closer. Sorry I couldn't be more help.
_________________
- old, slow, and confused
... but at least I'm inconsistent -
This message was edited by shades on 2002-10-25 17:09
 

jwasten

Board Regular
Joined
May 29, 2002
Messages
90
Thanks for the help. I guess I just need to decide now which option will work best for the end user.

Janet
 

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