Power Query - bringing new data without changing custom data

sciartilli

New Member
Joined
Aug 28, 2014
Messages
4
Having some trouble figuring out how to keep "custom data" in my table when bringing in new data: Let me explain:

-I have a report that is generated each Monday morning- It gets emailed to me & I save the file into a folder on a sharepoint site.

-I created another spread sheet that pulls from the that sharepoint folder, I customized it in power query. I also added 4 customized BLANK cells in PQ that other employees will type into.

-so here is my problem, after my employees add the info into that spreadsheet I can view the comments. But now when I get a new EMAIL file, I save it in the the Sharepoint folder, go back into my master sheet (the one my employees type comments into) REFRESH IT.... & all the custom data is gone now because it's pulling the original file that didn't have the comments.

how can I keep previous comments in the table and just add the new fresh data to the table, so my employees can add comments to the fresh data but the old data is still there.

I hope I made sense.
 

sandy666

Well-known Member
Joined
Oct 24, 2015
Messages
3,795
are you trying to add comment in PQ table on the sheet?
Query table loaded to the sheet is the END result
 

sciartilli

New Member
Joined
Aug 28, 2014
Messages
4
are you trying to add comment in PQ table on the sheet?
Query table loaded to the sheet is the END result
yes- sounds like that is what I am doing or did. I loaded the PQ into a table...then those blank cells that I added (in PQ via custom column) I have people added comments in those cells. then when the new data comes in I want them add comments to that data while keeping the data they added last week.

sounds like I am trying something that isn't possible
 

sandy666

Well-known Member
Joined
Oct 24, 2015
Messages
3,795
if they can edit your table (with blank cells for comment) via PQ Editor, they can add comment by Replace Value
if not you should define comment cells in source table where they can add comments
if they add any comment to the Query Table on the sheet it will be lost after refresh.
 

sciartilli

New Member
Joined
Aug 28, 2014
Messages
4
if they can edit your table (with blank cells for comment) via PQ Editor, they can add comment by Replace Value
if not you should define comment cells in source table where they can add comments
if they add any comment to the Query Table it will be lost after refresh.
not sure if my people are smart enough. trying make it as easy as possible. I just didn't think about the files over ride it.
 

sandy666

Well-known Member
Joined
Oct 24, 2015
Messages
3,795
Plan before work :)
as I said: they can add comment to the source table
 

sandy666

Well-known Member
Joined
Oct 24, 2015
Messages
3,795
or you can define new "Comment" table (source) which will be merged to the existing Query Table via PQ Editor, but this is still source vs query
 

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