Use IF command to sum highlighted cells

[ercdamerc]

A is full of numbers, in B I want to write =IF(A1=highlighted, A1, 0) and then add up B to have the sum of all highlighted numbers in A - make sense?

Is it possible to specify =highlighted?

 

[T. Valko]

A is full of numbers, in B I want to write =IF(A1=highlighted, A1, 0) and then add up B to have the sum of all highlighted numbers in A - make sense?

Is it possible to specify =highlighted?

It's better if you can write a formula based on the logic of WHY the cells are highlighted.

Why are some cells highlighted?

 

[ercdamerc]

I use column A to keep track of certain work and I highlight cells as I complete tasks. I wanted one cell to keep track of all the highlighted cells, next to the sum of all the cells in A. I don't see a a way to accomplish this without specifying the format type within a formula.

I do recognize other ways to keep track of this information but a formula would be the most efficient.

 

[T. Valko]

I use column A to keep track of certain work and I highlight cells as I complete tasks. I wanted one cell to keep track of all the highlighted cells, next to the sum of all the cells in A. I don't see a a way to accomplish this without specifying the format type within a formula.

I do recognize other ways to keep track of this information but a formula would be the most efficient.

If you used column B and entered something like an X to denote that the task was completed then you could a simple SUMIF formula.

Sheet1

<TABLE style="PADDING-RIGHT: 2pt; PADDING-LEFT: 2pt; FONT-SIZE: 10pt; FONT-FAMILY: Verdana,Arial; BACKGROUND-COLOR: #ffffff" cellSpacing=0 cellPadding=0 border=0><COLGROUP><COL style="FONT-WEIGHT: bold; WIDTH: 30px"><COL style="WIDTH: 61px"><COL style="WIDTH: 61px"></COLGROUP><TBODY><TR style="FONT-WEIGHT: bold; FONT-SIZE: 8pt; BACKGROUND-COLOR: #cacaca; TEXT-ALIGN: center"><TD> </TD><TD>A</TD><TD>B</TD></TR><TR style="HEIGHT: 17px"><TD style="FONT-SIZE: 8pt; BACKGROUND-COLOR: #cacaca; TEXT-ALIGN: center">1</TD><TD style="BORDER-RIGHT: #000000 1px solid; BORDER-TOP: #000000 1px solid; BORDER-LEFT: #000000 1px solid; BORDER-BOTTOM: #000000 1px solid; TEXT-ALIGN: center">71</TD><TD style="BORDER-RIGHT: #000000 1px solid; BORDER-TOP: #000000 1px solid; BORDER-LEFT-WIDTH: 1px; BORDER-LEFT-COLOR: #000000; BORDER-BOTTOM: #000000 1px solid; TEXT-ALIGN: center">X</TD></TR><TR style="HEIGHT: 17px"><TD style="FONT-SIZE: 8pt; BACKGROUND-COLOR: #cacaca; TEXT-ALIGN: center">2</TD><TD style="BORDER-TOP-WIDTH: 1px; BORDER-RIGHT: #000000 1px solid; BORDER-LEFT: #000000 1px solid; BORDER-TOP-COLOR: #000000; BORDER-BOTTOM: #000000 1px solid; TEXT-ALIGN: center">83</TD><TD style="BORDER-TOP-WIDTH: 1px; BORDER-RIGHT: #000000 1px solid; BORDER-LEFT-WIDTH: 1px; BORDER-LEFT-COLOR: #000000; BORDER-TOP-COLOR: #000000; BORDER-BOTTOM: #000000 1px solid; TEXT-ALIGN: center">X</TD></TR><TR style="HEIGHT: 17px"><TD style="FONT-SIZE: 8pt; BACKGROUND-COLOR: #cacaca; TEXT-ALIGN: center">3</TD><TD style="BORDER-TOP-WIDTH: 1px; BORDER-RIGHT: #000000 1px solid; BORDER-LEFT: #000000 1px solid; BORDER-TOP-COLOR: #000000; BORDER-BOTTOM: #000000 1px solid; TEXT-ALIGN: center">94</TD><TD style="BORDER-TOP-WIDTH: 1px; BORDER-RIGHT: #000000 1px solid; BORDER-LEFT-WIDTH: 1px; BORDER-LEFT-COLOR: #000000; BORDER-TOP-COLOR: #000000; BORDER-BOTTOM: #000000 1px solid"> </TD></TR><TR style="HEIGHT: 17px"><TD style="FONT-SIZE: 8pt; BACKGROUND-COLOR: #cacaca; TEXT-ALIGN: center">4</TD><TD style="BORDER-TOP-WIDTH: 1px; BORDER-RIGHT: #000000 1px solid; BORDER-LEFT: #000000 1px solid; BORDER-TOP-COLOR: #000000; BORDER-BOTTOM: #000000 1px solid; TEXT-ALIGN: center">17</TD><TD style="BORDER-TOP-WIDTH: 1px; BORDER-RIGHT: #000000 1px solid; BORDER-LEFT-WIDTH: 1px; BORDER-LEFT-COLOR: #000000; BORDER-TOP-COLOR: #000000; BORDER-BOTTOM: #000000 1px solid; TEXT-ALIGN: center">X</TD></TR><TR style="HEIGHT: 17px"><TD style="FONT-SIZE: 8pt; BACKGROUND-COLOR: #cacaca; TEXT-ALIGN: center">5</TD><TD style="BORDER-TOP-WIDTH: 1px; BORDER-RIGHT: #000000 1px solid; BORDER-LEFT: #000000 1px solid; BORDER-TOP-COLOR: #000000; BORDER-BOTTOM: #000000 1px solid; TEXT-ALIGN: center">81</TD><TD style="BORDER-TOP-WIDTH: 1px; BORDER-RIGHT: #000000 1px solid; BORDER-LEFT-WIDTH: 1px; BORDER-LEFT-COLOR: #000000; BORDER-TOP-COLOR: #000000; BORDER-BOTTOM: #000000 1px solid"> </TD></TR><TR style="HEIGHT: 17px"><TD style="FONT-SIZE: 8pt; BACKGROUND-COLOR: #cacaca; TEXT-ALIGN: center">6</TD><TD style="BORDER-TOP-WIDTH: 1px; BORDER-RIGHT: #000000 1px solid; BORDER-LEFT: #000000 1px solid; BORDER-TOP-COLOR: #000000; BORDER-BOTTOM: #000000 1px solid; TEXT-ALIGN: center">60</TD><TD style="BORDER-TOP-WIDTH: 1px; BORDER-RIGHT: #000000 1px solid; BORDER-LEFT-WIDTH: 1px; BORDER-LEFT-COLOR: #000000; BORDER-TOP-COLOR: #000000; BORDER-BOTTOM: #000000 1px solid"> </TD></TR><TR style="HEIGHT: 17px"><TD style="FONT-SIZE: 8pt; BACKGROUND-COLOR: #cacaca; TEXT-ALIGN: center">7</TD><TD style="BORDER-TOP-WIDTH: 1px; BORDER-RIGHT: #000000 1px solid; BORDER-LEFT: #000000 1px solid; BORDER-TOP-COLOR: #000000; BORDER-BOTTOM: #000000 1px solid; TEXT-ALIGN: center">30</TD><TD style="BORDER-TOP-WIDTH: 1px; BORDER-RIGHT: #000000 1px solid; BORDER-LEFT-WIDTH: 1px; BORDER-LEFT-COLOR: #000000; BORDER-TOP-COLOR: #000000; BORDER-BOTTOM: #000000 1px solid; TEXT-ALIGN: center">X</TD></TR><TR style="HEIGHT: 17px"><TD style="FONT-SIZE: 8pt; BACKGROUND-COLOR: #cacaca; TEXT-ALIGN: center">8</TD><TD style="BORDER-TOP-WIDTH: 1px; BORDER-RIGHT: #000000 1px solid; BORDER-LEFT: #000000 1px solid; BORDER-TOP-COLOR: #000000; BORDER-BOTTOM: #000000 1px solid; TEXT-ALIGN: center">18</TD><TD style="BORDER-TOP-WIDTH: 1px; BORDER-RIGHT: #000000 1px solid; BORDER-LEFT-WIDTH: 1px; BORDER-LEFT-COLOR: #000000; BORDER-TOP-COLOR: #000000; BORDER-BOTTOM: #000000 1px solid; TEXT-ALIGN: center">X</TD></TR><TR style="HEIGHT: 17px"><TD style="FONT-SIZE: 8pt; BACKGROUND-COLOR: #cacaca; TEXT-ALIGN: center">9</TD><TD style="BORDER-TOP-WIDTH: 1px; BORDER-RIGHT: #000000 1px solid; BORDER-LEFT: #000000 1px solid; BORDER-TOP-COLOR: #000000; BORDER-BOTTOM: #000000 1px solid; TEXT-ALIGN: center">95</TD><TD style="BORDER-TOP-WIDTH: 1px; BORDER-RIGHT: #000000 1px solid; BORDER-LEFT-WIDTH: 1px; BORDER-LEFT-COLOR: #000000; BORDER-TOP-COLOR: #000000; BORDER-BOTTOM: #000000 1px solid; TEXT-ALIGN: center">X</TD></TR><TR style="HEIGHT: 17px"><TD style="FONT-SIZE: 8pt; BACKGROUND-COLOR: #cacaca; TEXT-ALIGN: center">10</TD><TD style="BORDER-TOP-WIDTH: 1px; BORDER-RIGHT: #000000 1px solid; BORDER-LEFT: #000000 1px solid; BORDER-TOP-COLOR: #000000; BORDER-BOTTOM: #000000 1px solid; TEXT-ALIGN: center">91</TD><TD style="BORDER-TOP-WIDTH: 1px; BORDER-RIGHT: #000000 1px solid; BORDER-LEFT-WIDTH: 1px; BORDER-LEFT-COLOR: #000000; BORDER-TOP-COLOR: #000000; BORDER-BOTTOM: #000000 1px solid"> </TD></TR></TBODY></TABLE>


=SUMIF(B1:B10,"x",A1:A10)

And, if you still want to highlight the cells then you could use condtional formatting:

Sheet1

<TABLE style="PADDING-RIGHT: 2pt; PADDING-LEFT: 2pt; FONT-SIZE: 10pt; FONT-FAMILY: Verdana,Arial; BACKGROUND-COLOR: #ffffff" cellSpacing=0 cellPadding=0 border=0><COLGROUP><COL style="FONT-WEIGHT: bold; WIDTH: 30px"><COL style="WIDTH: 61px"><COL style="WIDTH: 61px"></COLGROUP><TBODY><TR style="FONT-WEIGHT: bold; FONT-SIZE: 8pt; BACKGROUND-COLOR: #cacaca; TEXT-ALIGN: center"><TD> </TD><TD>A</TD><TD>B</TD></TR><TR style="HEIGHT: 17px"><TD style="FONT-SIZE: 8pt; BACKGROUND-COLOR: #cacaca; TEXT-ALIGN: center">1</TD><TD style="BORDER-RIGHT: #000000 1px solid; BORDER-TOP: #000000 1px solid; BORDER-LEFT: #000000 1px solid; BORDER-BOTTOM: #000000 1px solid; BACKGROUND-COLOR: #ccffcc; TEXT-ALIGN: center">71</TD><TD style="BORDER-RIGHT: #000000 1px solid; BORDER-TOP: #000000 1px solid; BORDER-LEFT-WIDTH: 1px; BORDER-LEFT-COLOR: #000000; BORDER-BOTTOM: #000000 1px solid; TEXT-ALIGN: center">X</TD></TR><TR style="HEIGHT: 17px"><TD style="FONT-SIZE: 8pt; BACKGROUND-COLOR: #cacaca; TEXT-ALIGN: center">2</TD><TD style="BORDER-TOP-WIDTH: 1px; BORDER-RIGHT: #000000 1px solid; BORDER-LEFT: #000000 1px solid; BORDER-TOP-COLOR: #000000; BORDER-BOTTOM: #000000 1px solid; BACKGROUND-COLOR: #ccffcc; TEXT-ALIGN: center">83</TD><TD style="BORDER-TOP-WIDTH: 1px; BORDER-RIGHT: #000000 1px solid; BORDER-LEFT-WIDTH: 1px; BORDER-LEFT-COLOR: #000000; BORDER-TOP-COLOR: #000000; BORDER-BOTTOM: #000000 1px solid; TEXT-ALIGN: center">X</TD></TR><TR style="HEIGHT: 17px"><TD style="FONT-SIZE: 8pt; BACKGROUND-COLOR: #cacaca; TEXT-ALIGN: center">3</TD><TD style="BORDER-TOP-WIDTH: 1px; BORDER-RIGHT: #000000 1px solid; BORDER-LEFT: #000000 1px solid; BORDER-TOP-COLOR: #000000; BORDER-BOTTOM: #000000 1px solid; TEXT-ALIGN: center">94</TD><TD style="BORDER-TOP-WIDTH: 1px; BORDER-RIGHT: #000000 1px solid; BORDER-LEFT-WIDTH: 1px; BORDER-LEFT-COLOR: #000000; BORDER-TOP-COLOR: #000000; BORDER-BOTTOM: #000000 1px solid"> </TD></TR><TR style="HEIGHT: 17px"><TD style="FONT-SIZE: 8pt; BACKGROUND-COLOR: #cacaca; TEXT-ALIGN: center">4</TD><TD style="BORDER-TOP-WIDTH: 1px; BORDER-RIGHT: #000000 1px solid; BORDER-LEFT: #000000 1px solid; BORDER-TOP-COLOR: #000000; BORDER-BOTTOM: #000000 1px solid; BACKGROUND-COLOR: #ccffcc; TEXT-ALIGN: center">17</TD><TD style="BORDER-TOP-WIDTH: 1px; BORDER-RIGHT: #000000 1px solid; BORDER-LEFT-WIDTH: 1px; BORDER-LEFT-COLOR: #000000; BORDER-TOP-COLOR: #000000; BORDER-BOTTOM: #000000 1px solid; TEXT-ALIGN: center">X</TD></TR><TR style="HEIGHT: 17px"><TD style="FONT-SIZE: 8pt; BACKGROUND-COLOR: #cacaca; TEXT-ALIGN: center">5</TD><TD style="BORDER-TOP-WIDTH: 1px; BORDER-RIGHT: #000000 1px solid; BORDER-LEFT: #000000 1px solid; BORDER-TOP-COLOR: #000000; BORDER-BOTTOM: #000000 1px solid; TEXT-ALIGN: center">81</TD><TD style="BORDER-TOP-WIDTH: 1px; BORDER-RIGHT: #000000 1px solid; BORDER-LEFT-WIDTH: 1px; BORDER-LEFT-COLOR: #000000; BORDER-TOP-COLOR: #000000; BORDER-BOTTOM: #000000 1px solid"> </TD></TR><TR style="HEIGHT: 17px"><TD style="FONT-SIZE: 8pt; BACKGROUND-COLOR: #cacaca; TEXT-ALIGN: center">6</TD><TD style="BORDER-TOP-WIDTH: 1px; BORDER-RIGHT: #000000 1px solid; BORDER-LEFT: #000000 1px solid; BORDER-TOP-COLOR: #000000; BORDER-BOTTOM: #000000 1px solid; TEXT-ALIGN: center">60</TD><TD style="BORDER-TOP-WIDTH: 1px; BORDER-RIGHT: #000000 1px solid; BORDER-LEFT-WIDTH: 1px; BORDER-LEFT-COLOR: #000000; BORDER-TOP-COLOR: #000000; BORDER-BOTTOM: #000000 1px solid"> </TD></TR><TR style="HEIGHT: 17px"><TD style="FONT-SIZE: 8pt; BACKGROUND-COLOR: #cacaca; TEXT-ALIGN: center">7</TD><TD style="BORDER-TOP-WIDTH: 1px; BORDER-RIGHT: #000000 1px solid; BORDER-LEFT: #000000 1px solid; BORDER-TOP-COLOR: #000000; BORDER-BOTTOM: #000000 1px solid; BACKGROUND-COLOR: #ccffcc; TEXT-ALIGN: center">30</TD><TD style="BORDER-TOP-WIDTH: 1px; BORDER-RIGHT: #000000 1px solid; BORDER-LEFT-WIDTH: 1px; BORDER-LEFT-COLOR: #000000; BORDER-TOP-COLOR: #000000; BORDER-BOTTOM: #000000 1px solid; TEXT-ALIGN: center">X</TD></TR><TR style="HEIGHT: 17px"><TD style="FONT-SIZE: 8pt; BACKGROUND-COLOR: #cacaca; TEXT-ALIGN: center">8</TD><TD style="BORDER-TOP-WIDTH: 1px; BORDER-RIGHT: #000000 1px solid; BORDER-LEFT: #000000 1px solid; BORDER-TOP-COLOR: #000000; BORDER-BOTTOM: #000000 1px solid; BACKGROUND-COLOR: #ccffcc; TEXT-ALIGN: center">18</TD><TD style="BORDER-TOP-WIDTH: 1px; BORDER-RIGHT: #000000 1px solid; BORDER-LEFT-WIDTH: 1px; BORDER-LEFT-COLOR: #000000; BORDER-TOP-COLOR: #000000; BORDER-BOTTOM: #000000 1px solid; TEXT-ALIGN: center">X</TD></TR><TR style="HEIGHT: 17px"><TD style="FONT-SIZE: 8pt; BACKGROUND-COLOR: #cacaca; TEXT-ALIGN: center">9</TD><TD style="BORDER-TOP-WIDTH: 1px; BORDER-RIGHT: #000000 1px solid; BORDER-LEFT: #000000 1px solid; BORDER-TOP-COLOR: #000000; BORDER-BOTTOM: #000000 1px solid; BACKGROUND-COLOR: #ccffcc; TEXT-ALIGN: center">95</TD><TD style="BORDER-TOP-WIDTH: 1px; BORDER-RIGHT: #000000 1px solid; BORDER-LEFT-WIDTH: 1px; BORDER-LEFT-COLOR: #000000; BORDER-TOP-COLOR: #000000; BORDER-BOTTOM: #000000 1px solid; TEXT-ALIGN: center">X</TD></TR><TR style="HEIGHT: 17px"><TD style="FONT-SIZE: 8pt; BACKGROUND-COLOR: #cacaca; TEXT-ALIGN: center">10</TD><TD style="BORDER-TOP-WIDTH: 1px; BORDER-RIGHT: #000000 1px solid; BORDER-LEFT: #000000 1px solid; BORDER-TOP-COLOR: #000000; BORDER-BOTTOM: #000000 1px solid; TEXT-ALIGN: center">91</TD><TD style="BORDER-TOP-WIDTH: 1px; BORDER-RIGHT: #000000 1px solid; BORDER-LEFT-WIDTH: 1px; BORDER-LEFT-COLOR: #000000; BORDER-TOP-COLOR: #000000; BORDER-BOTTOM: #000000 1px solid"> </TD></TR></TBODY></TABLE>


Select the *entire* range A1:A10 starting from cell A1. Cell A1 will be the active cell. The active cell is the one cell in the selected range that is not shaded.

If you're using Excel 2007 or later...

• Goto the Home tab>Styles>Conditional Formatting>Manage rules>New rule>Use a formula to determine which cells to format
• Enter this formula in the box below: =B1="X"
• Click the Format button
• Select the desired style(s)
• OK out

If you're using Excel 2003 or earlier...

• Goto the menu Format>Conditional Formatting
• Select the Formula Is option
• Enter this formula in the box on the right: =B1="X"
• Click the Format button
• Select the desired style(s)
• OK out

 

[ercdamerc]

That should do it, thank you!

 

[T. Valko]

That should do it, thank you!

You're welcome. Thanks for the feedback!