Copy Sheet into a new workbook and save it where user desires.

F

finaljustice

Board Regular
Joined
Oct 6, 2010
Messages
175
Hi there,


I am currently trying to make this code work, basically I am getting two codes I found and putting them together but it isn't working exactly how I expected. Instead of saving where the user selects, it is saving else where. Can someone shine a light on this please? The main code I've used before for e-mailing spreadsheets automatically and I tried to adapt it to do exactly the same thing it did but instead of sending the e-mail, just asking the user where they wish to save it.

Code: 
Sub SaveToFolder()
'Working in Excel 2000-2013
'For Tips see: http://www.rondebruin.nl/win/winmail/Outlook/tips.htm
    Dim FileExtStr As String
    Dim FileFormatNum As Long
    Dim Sourcewb As Workbook
    Dim Destwb As Workbook
    Dim TempFilePath As String
    Dim TempFileName As String
    Dim OutApp As Object
    Dim OutMail As Object


    With Application
        .ScreenUpdating = False
        .EnableEvents = False
    End With


    Set Sourcewb = ActiveWorkbook


    'Copy the ActiveSheet to a new workbook
    ActiveSheet.Copy
    Set Destwb = ActiveWorkbook


    'Determine the Excel version and file extension/format
    With Destwb
        If Val(Application.Version) < 12 Then
            'You use Excel 97-2003
            FileExtStr = ".xls": FileFormatNum = -4143
        Else
            'You use Excel 2007-2013
            Select Case Sourcewb.FileFormat
            Case 51: FileExtStr = ".xlsx": FileFormatNum = 51
            Case 52:
                If .HasVBProject Then
                    FileExtStr = ".xlsm": FileFormatNum = 52
                Else
                    FileExtStr = ".xlsx": FileFormatNum = 51
                End If
            Case 56: FileExtStr = ".xls": FileFormatNum = 56
            Case Else: FileExtStr = ".xlsb": FileFormatNum = 50
            End Select
        End If
    End With


    '    'Change all cells in the worksheet to values if you want
    '    With Destwb.Sheets(1).UsedRange
    '        .Cells.Copy
    '        .Cells.PasteSpecial xlPasteValues
    '        .Cells(1).Select
    '    End With
    '    Application.CutCopyMode = False


    'Save the new workbook/Mail it/Delete it
    Call GetFolder
    
    TempFilePath = GetFolder
    TempFileName = "Part of " & Sourcewb.Name & " " & Format(Now, "dd-mmm-yy h-mm-ss")


    
    Destwb.SaveAs TempFilePath & TempFileName & FileExtStr, FileFormat:=FileFormatNum
        


    With Application
        .ScreenUpdating = True
        .EnableEvents = True
    End With
    
End Sub

Code: 
Function GetFolder() As String
Dim fldr As FileDialog
Dim sItem As String
Set fldr = Application.FileDialog(msoFileDialogFolderPicker)
With fldr
    .Title = "Select a Folder"
    .AllowMultiSelect = False
    '.InitialFileName = strPath
    If .Show <> -1 Then GoTo NextCode
    sItem = .SelectedItems(1)
End With
NextCode:
GetFolder = sItem
Set fldr = Nothing
End Function

Three things that I wasn't expecting:
1) The "select folder" windows is opening twice, after you select the folder, it opens again to select it once more.
2) It is not saving on the correct folder, for example the directory selected was: C:\Users\OSE003\Downloads\TEST but where it actually saves is:C:\Users\OSE003\Downloads
3) It is adding the actual selected folder to the name the saved file which isn't the intention.

Here are the two original codes:
Code: 
Sub Mail_ActiveSheet()'Working in Excel 2000-2013
'For Tips see: http://www.rondebruin.nl/win/winmail/Outlook/tips.htm
    Dim FileExtStr As String
    Dim FileFormatNum As Long
    Dim Sourcewb As Workbook
    Dim Destwb As Workbook
    Dim TempFilePath As String
    Dim TempFileName As String
    Dim OutApp As Object
    Dim OutMail As Object


    With Application
        .ScreenUpdating = False
        .EnableEvents = False
    End With


    Set Sourcewb = ActiveWorkbook


    'Copy the ActiveSheet to a new workbook
    ActiveSheet.Copy
    Set Destwb = ActiveWorkbook


    'Determine the Excel version and file extension/format
    With Destwb
        If Val(Application.Version) < 12 Then
            'You use Excel 97-2003
            FileExtStr = ".xls": FileFormatNum = -4143
        Else
            'You use Excel 2007-2013
            Select Case Sourcewb.FileFormat
            Case 51: FileExtStr = ".xlsx": FileFormatNum = 51
            Case 52:
                If .HasVBProject Then
                    FileExtStr = ".xlsm": FileFormatNum = 52
                Else
                    FileExtStr = ".xlsx": FileFormatNum = 51
                End If
            Case 56: FileExtStr = ".xls": FileFormatNum = 56
            Case Else: FileExtStr = ".xlsb": FileFormatNum = 50
            End Select
        End If
    End With


    '    'Change all cells in the worksheet to values if you want
    '    With Destwb.Sheets(1).UsedRange
    '        .Cells.Copy
    '        .Cells.PasteSpecial xlPasteValues
    '        .Cells(1).Select
    '    End With
    '    Application.CutCopyMode = False


    'Save the new workbook/Mail it/Delete it
    TempFilePath = Environ$("temp") & "\"
    TempFileName = "Part of " & Sourcewb.Name & " " & Format(Now, "dd-mmm-yy h-mm-ss")


    Set OutApp = CreateObject("Outlook.Application")
    Set OutMail = OutApp.CreateItem(0)


    With Destwb
        .SaveAs TempFilePath & TempFileName & FileExtStr, FileFormat:=FileFormatNum
        On Error Resume Next
        With OutMail
            .to = "email@email.com"
            .CC = ""
            .BCC = ""
            .Subject = "BLA BLA BLA"
            .Body = "BLA BLA BLA"
            .Attachments.Add Destwb.FullName
            'You can add other files also like this
            '.Attachments.Add ("C:\test.txt")
            .Send   'or use .Display
        End With
        On Error GoTo 0
        .Close savechanges:=False
    End With


    'Delete the file you have send
    Kill TempFilePath & TempFileName & FileExtStr


    Set OutMail = Nothing
    Set OutApp = Nothing


    With Application
        .ScreenUpdating = True
        .EnableEvents = True
    End With
    
End Sub

Code: 
Function GetFolder() As StringDim fldr As FileDialog
Dim sItem As String
Set fldr = Application.FileDialog(msoFileDialogFolderPicker)
With fldr
    .Title = "Select a Folder"
    .AllowMultiSelect = False
    '.InitialFileName = strPath
    If .Show <> -1 Then GoTo NextCode
    sItem = .SelectedItems(1)
End With
NextCode:
GetFolder = sItem
Set fldr = Nothing
End Function

Thank you for your time,
Yours sincerely,
LF
 
Last edited:

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Try the two changes here
Code: 
Sub SaveToFolder()
'Working in Excel 2000-2013
'For Tips see: http://www.rondebruin.nl/win/winmail/Outlook/tips.htm
    Dim FileExtStr As String
    Dim FileFormatNum As Long
    Dim Sourcewb As Workbook
    Dim Destwb As Workbook
    Dim TempFilePath As String
    Dim TempFileName As String
    Dim OutApp As Object
    Dim OutMail As Object


    With Application
        .ScreenUpdating = False
        .EnableEvents = False
    End With


    Set Sourcewb = ActiveWorkbook


    'Copy the ActiveSheet to a new workbook
    ActiveSheet.Copy
    Set Destwb = ActiveWorkbook


    'Determine the Excel version and file extension/format
    With Destwb
        If Val(Application.Version) < 12 Then
            'You use Excel 97-2003
            FileExtStr = ".xls": FileFormatNum = -4143
        Else
            'You use Excel 2007-2013
            Select Case Sourcewb.FileFormat
            Case 51: FileExtStr = ".xlsx": FileFormatNum = 51
            Case 52:
                If .HasVBProject Then
                    FileExtStr = ".xlsm": FileFormatNum = 52
                Else
                    FileExtStr = ".xlsx": FileFormatNum = 51
                End If
            Case 56: FileExtStr = ".xls": FileFormatNum = 56
            Case Else: FileExtStr = ".xlsb": FileFormatNum = 50
            End Select
        End If
    End With


    '    'Change all cells in the worksheet to values if you want
    '    With Destwb.Sheets(1).UsedRange
    '        .Cells.Copy
    '        .Cells.PasteSpecial xlPasteValues
    '        .Cells(1).Select
    '    End With
    '    Application.CutCopyMode = False


    'Save the new workbook/Mail it/Delete it
[COLOR=#0000ff]'    Call GetFolder  (This is not needed)[/COLOR]
    
    TempFilePath = GetFolder[COLOR=#0000ff] & "\"[/COLOR]
    TempFileName = "Part of " & Sourcewb.Name & " " & Format(Now, "dd-mmm-yy h-mm-ss")


    
    Destwb.SaveAS TempFilePath & TempFileName & FileExtStr, FileFormat:=FileFormatNum
        


    With Application
        .ScreenUpdating = True
        .EnableEvents = True
    End With
    
End Sub
 
Upvote 0
Fluff said:
Try the two changes here
Code: 
Sub SaveToFolder()
'Working in Excel 2000-2013
'For Tips see: http://www.rondebruin.nl/win/winmail/Outlook/tips.htm
    Dim FileExtStr As String
    Dim FileFormatNum As Long
    Dim Sourcewb As Workbook
    Dim Destwb As Workbook
    Dim TempFilePath As String
    Dim TempFileName As String
    Dim OutApp As Object
    Dim OutMail As Object


    With Application
        .ScreenUpdating = False
        .EnableEvents = False
    End With


    Set Sourcewb = ActiveWorkbook


    'Copy the ActiveSheet to a new workbook
    ActiveSheet.Copy
    Set Destwb = ActiveWorkbook


    'Determine the Excel version and file extension/format
    With Destwb
        If Val(Application.Version) < 12 Then
            'You use Excel 97-2003
            FileExtStr = ".xls": FileFormatNum = -4143
        Else
            'You use Excel 2007-2013
            Select Case Sourcewb.FileFormat
            Case 51: FileExtStr = ".xlsx": FileFormatNum = 51
            Case 52:
                If .HasVBProject Then
                    FileExtStr = ".xlsm": FileFormatNum = 52
                Else
                    FileExtStr = ".xlsx": FileFormatNum = 51
                End If
            Case 56: FileExtStr = ".xls": FileFormatNum = 56
            Case Else: FileExtStr = ".xlsb": FileFormatNum = 50
            End Select
        End If
    End With


    '    'Change all cells in the worksheet to values if you want
    '    With Destwb.Sheets(1).UsedRange
    '        .Cells.Copy
    '        .Cells.PasteSpecial xlPasteValues
    '        .Cells(1).Select
    '    End With
    '    Application.CutCopyMode = False


    'Save the new workbook/Mail it/Delete it
[COLOR=#0000ff]'    Call GetFolder  (This is not needed)[/COLOR]
    
    TempFilePath = GetFolder[COLOR=#0000ff] & "\"[/COLOR]
    TempFileName = "Part of " & Sourcewb.Name & " " & Format(Now, "dd-mmm-yy h-mm-ss")


    
    Destwb.SaveAS TempFilePath & TempFileName & FileExtStr, FileFormat:=FileFormatNum
        


    With Application
        .ScreenUpdating = True
        .EnableEvents = True
    End With
    
End Sub
Click to expand...

Thank you, that worked perfectly.

Do you mind explaining the syntax, I had never used a function on VBA and why the necessity of the & \ after GetFolder.

I appreciate your time and assistance.

LF.
 
Last edited:
Upvote 0
You were calling the GetFolder function twice, hence it asked for the folder name twice.
Also the function is gettign the path name like
C:\Users\Fluff\Desktop\test
But you need another separator at the end before the file name, hence the & "\ "
 
Upvote 0
Fluff said:
You were calling the GetFolder function twice, hence it asked for the folder name twice.
Also the function is gettign the path name like
C:\Users\Fluff\Desktop\test
But you need another separator at the end before the file name, hence the & "\ "
Click to expand...


Thank you for the response, makes sense.

Once again thank you for your assistance!
LF
 
Upvote 0
Glad to help & thanks for the feedback
 
Upvote 0
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