Data Analysis Macro (Using COUNTIF?)

[ProblemFinder]

I am running Excel 03 on XP SP3.
I need to gather certain statistics from a block of data, made up of 3 columns. The columns are Purchase Order, Line Item and Type (either C or S). I am trying to figure out a way to count the number of Line Items that fall into just C, just S or both C and S Types for each Purchase Order.
The difficulty comes from the fact that there are multiple lines for each Purchase Order, and usually for the Line Items as well. Example data:

<TABLE style="WIDTH: 144pt; BORDER-COLLAPSE: collapse" border=0 cellSpacing=0 cellPadding=0 width=192 x:str><COLGROUP><COL style="WIDTH: 48pt" span=3 width=64><TBODY><TR style="HEIGHT: 12.75pt" height=17><TD style="BORDER-BOTTOM: #d4d0c8; BORDER-LEFT: #d4d0c8; BACKGROUND-COLOR: transparent; WIDTH: 48pt; HEIGHT: 12.75pt; BORDER-TOP: #d4d0c8; BORDER-RIGHT: #d4d0c8" height=17 width=64>Purch.Doc.</TD><TD style="BORDER-BOTTOM: #d4d0c8; BORDER-LEFT: #d4d0c8; BACKGROUND-COLOR: transparent; WIDTH: 48pt; BORDER-TOP: #d4d0c8; BORDER-RIGHT: #d4d0c8" width=64>Item</TD><TD style="BORDER-BOTTOM: #d4d0c8; BORDER-LEFT: #d4d0c8; BACKGROUND-COLOR: transparent; WIDTH: 48pt; BORDER-TOP: #d4d0c8; BORDER-RIGHT: #d4d0c8" width=64>Type</TD></TR><TR style="HEIGHT: 12.75pt" height=17><TD style="BORDER-BOTTOM: #d4d0c8; BORDER-LEFT: #d4d0c8; BACKGROUND-COLOR: transparent; HEIGHT: 12.75pt; BORDER-TOP: #d4d0c8; BORDER-RIGHT: #d4d0c8" class=xl25 height=17>806406</TD><TD style="BORDER-BOTTOM: #d4d0c8; BORDER-LEFT: #d4d0c8; BACKGROUND-COLOR: transparent; BORDER-TOP: #d4d0c8; BORDER-RIGHT: #d4d0c8" class=xl25>00010</TD><TD style="BORDER-BOTTOM: #d4d0c8; BORDER-LEFT: #d4d0c8; BACKGROUND-COLOR: transparent; BORDER-TOP: #d4d0c8; BORDER-RIGHT: #d4d0c8" class=xl24>C</TD></TR><TR style="HEIGHT: 12.75pt" height=17><TD style="BORDER-BOTTOM: #d4d0c8; BORDER-LEFT: #d4d0c8; BACKGROUND-COLOR: transparent; HEIGHT: 12.75pt; BORDER-TOP: #d4d0c8; BORDER-RIGHT: #d4d0c8" class=xl25 height=17>806406</TD><TD style="BORDER-BOTTOM: #d4d0c8; BORDER-LEFT: #d4d0c8; BACKGROUND-COLOR: transparent; BORDER-TOP: #d4d0c8; BORDER-RIGHT: #d4d0c8" class=xl25>00010</TD><TD style="BORDER-BOTTOM: #d4d0c8; BORDER-LEFT: #d4d0c8; BACKGROUND-COLOR: transparent; BORDER-TOP: #d4d0c8; BORDER-RIGHT: #d4d0c8" class=xl24>C</TD></TR><TR style="HEIGHT: 12.75pt" height=17><TD style="BORDER-BOTTOM: #d4d0c8; BORDER-LEFT: #d4d0c8; BACKGROUND-COLOR: transparent; HEIGHT: 12.75pt; BORDER-TOP: #d4d0c8; BORDER-RIGHT: #d4d0c8" class=xl25 height=17>806406</TD><TD style="BORDER-BOTTOM: #d4d0c8; BORDER-LEFT: #d4d0c8; BACKGROUND-COLOR: transparent; BORDER-TOP: #d4d0c8; BORDER-RIGHT: #d4d0c8" class=xl25>00020</TD><TD style="BORDER-BOTTOM: #d4d0c8; BORDER-LEFT: #d4d0c8; BACKGROUND-COLOR: transparent; BORDER-TOP: #d4d0c8; BORDER-RIGHT: #d4d0c8" class=xl24>S</TD></TR><TR style="HEIGHT: 12.75pt" height=17><TD style="BORDER-BOTTOM: #d4d0c8; BORDER-LEFT: #d4d0c8; BACKGROUND-COLOR: transparent; HEIGHT: 12.75pt; BORDER-TOP: #d4d0c8; BORDER-RIGHT: #d4d0c8" class=xl25 height=17>806406</TD><TD style="BORDER-BOTTOM: #d4d0c8; BORDER-LEFT: #d4d0c8; BACKGROUND-COLOR: transparent; BORDER-TOP: #d4d0c8; BORDER-RIGHT: #d4d0c8" class=xl25>00020</TD><TD style="BORDER-BOTTOM: #d4d0c8; BORDER-LEFT: #d4d0c8; BACKGROUND-COLOR: transparent; BORDER-TOP: #d4d0c8; BORDER-RIGHT: #d4d0c8" class=xl24>C</TD></TR><TR style="HEIGHT: 12.75pt" height=17><TD style="BORDER-BOTTOM: #d4d0c8; BORDER-LEFT: #d4d0c8; BACKGROUND-COLOR: transparent; HEIGHT: 12.75pt; BORDER-TOP: #d4d0c8; BORDER-RIGHT: #d4d0c8" class=xl25 height=17>806406</TD><TD style="BORDER-BOTTOM: #d4d0c8; BORDER-LEFT: #d4d0c8; BACKGROUND-COLOR: transparent; BORDER-TOP: #d4d0c8; BORDER-RIGHT: #d4d0c8" class=xl25>00030</TD><TD style="BORDER-BOTTOM: #d4d0c8; BORDER-LEFT: #d4d0c8; BACKGROUND-COLOR: transparent; BORDER-TOP: #d4d0c8; BORDER-RIGHT: #d4d0c8" class=xl24>S</TD></TR><TR style="HEIGHT: 12.75pt" height=17><TD style="BORDER-BOTTOM: #d4d0c8; BORDER-LEFT: #d4d0c8; BACKGROUND-COLOR: transparent; HEIGHT: 12.75pt; BORDER-TOP: #d4d0c8; BORDER-RIGHT: #d4d0c8" class=xl25 height=17>806406</TD><TD style="BORDER-BOTTOM: #d4d0c8; BORDER-LEFT: #d4d0c8; BACKGROUND-COLOR: transparent; BORDER-TOP: #d4d0c8; BORDER-RIGHT: #d4d0c8" class=xl25>00030</TD><TD style="BORDER-BOTTOM: #d4d0c8; BORDER-LEFT: #d4d0c8; BACKGROUND-COLOR: transparent; BORDER-TOP: #d4d0c8; BORDER-RIGHT: #d4d0c8" class=xl24>C</TD></TR><TR style="HEIGHT: 12.75pt" height=17><TD style="BORDER-BOTTOM: #d4d0c8; BORDER-LEFT: #d4d0c8; BACKGROUND-COLOR: transparent; HEIGHT: 12.75pt; BORDER-TOP: #d4d0c8; BORDER-RIGHT: #d4d0c8" class=xl25 height=17>806406</TD><TD style="BORDER-BOTTOM: #d4d0c8; BORDER-LEFT: #d4d0c8; BACKGROUND-COLOR: transparent; BORDER-TOP: #d4d0c8; BORDER-RIGHT: #d4d0c8" class=xl25>00040</TD><TD style="BORDER-BOTTOM: #d4d0c8; BORDER-LEFT: #d4d0c8; BACKGROUND-COLOR: transparent; BORDER-TOP: #d4d0c8; BORDER-RIGHT: #d4d0c8" class=xl24>S</TD></TR><TR style="HEIGHT: 12.75pt" height=17><TD style="BORDER-BOTTOM: #d4d0c8; BORDER-LEFT: #d4d0c8; BACKGROUND-COLOR: transparent; HEIGHT: 12.75pt; BORDER-TOP: #d4d0c8; BORDER-RIGHT: #d4d0c8" class=xl25 height=17>806406</TD><TD style="BORDER-BOTTOM: #d4d0c8; BORDER-LEFT: #d4d0c8; BACKGROUND-COLOR: transparent; BORDER-TOP: #d4d0c8; BORDER-RIGHT: #d4d0c8" class=xl25>00040</TD><TD style="BORDER-BOTTOM: #d4d0c8; BORDER-LEFT: #d4d0c8; BACKGROUND-COLOR: transparent; BORDER-TOP: #d4d0c8; BORDER-RIGHT: #d4d0c8" class=xl24>C</TD></TR></TBODY></TABLE>

For the above Purchase Order, Line Item 10 falls into just "C" while the rest fall into "C and S", so the count would be C = 1, CS = 3.

I was thinking about using COUNTIF, but I'm not sure how to deal with the repeating Purchase Orders and Line Items. Since the Line Items sometimes repeat across different Purchase Orders, I can't just go by that.
Any help would be appreciated.
Thanks.

 

[rdw72777]

Just to be clear, you want a count of distinct values, not counting duplicates. Thats how Line 0010 is = to 1, right?

 

[ProblemFinder]

Yes. So if the next Purchase Order is:

<TABLE style="WIDTH: 144pt; BORDER-COLLAPSE: collapse" border=0 cellSpacing=0 cellPadding=0 width=192 x:str><COLGROUP><COL style="WIDTH: 48pt" span=3 width=64><TBODY><TR style="HEIGHT: 12.75pt" height=17><TD style="BORDER-BOTTOM: #d4d0c8; BORDER-LEFT: #d4d0c8; BACKGROUND-COLOR: transparent; WIDTH: 48pt; HEIGHT: 12.75pt; BORDER-TOP: #d4d0c8; BORDER-RIGHT: #d4d0c8" class=xl25 height=17 width=64>803007</TD><TD style="BORDER-BOTTOM: #d4d0c8; BORDER-LEFT: #d4d0c8; BACKGROUND-COLOR: transparent; WIDTH: 48pt; BORDER-TOP: #d4d0c8; BORDER-RIGHT: #d4d0c8" class=xl25 width=64>00010</TD><TD style="BORDER-BOTTOM: #d4d0c8; BORDER-LEFT: #d4d0c8; BACKGROUND-COLOR: transparent; WIDTH: 48pt; BORDER-TOP: #d4d0c8; BORDER-RIGHT: #d4d0c8" class=xl24 width=64>S</TD></TR></TBODY></TABLE>

It would simply increment the "S = " value by one.

 

[cwolfe8229]

How about using a pivot table to view the totals?

Count of Type Type
Purch.Doc. Item C S Grand Total
806406 10 2 2
20 1 1 2
30 1 1 2
40 1 1 2
806406 Total 5 3 8
Grand Total 5 3 8

Sorry, the html maker D/L isn't available to make that look good

Then you could just use an IF statement to check to see if you have all C's, all S's, or both for each line item.

 

[rdw72777]

And if the next PO had 0010 and C, would the count of 0010&C still be 1 or would it become 2 since its now on a separate PO but has the same setup as the first one in your example.

 

[ProblemFinder]

It would become 2, and just to be clear the count isn't connected to the Line Item #.
I'm checking the Pivot Table thing now

 

[rdw72777]

I apologizem I'm confused as all heck. I hope the pivtoTable works. Keep us posted.

 

[ProblemFinder]

Good call on the Pivot Table! I was messing around with the options and found the details button, so the data is in the right form. I've uploaded here:
http://tinypic.com/r/5b2uxf/7

I would need to go line by line and tally the number for each of the C, S and CS numbers, though an important thing to note is that the actual number under the C or S column is not important (because of the Line Item repeating), so I would just need to check if there is a non-zero value there.
Now, how would you recommend I tally the scores? I would probably need to get rid of the individual Total rows for each Purchase Order to make it easier.

 

[cwolfe8229]

Ok, this is probably not the most refined way of doing it but I just did a paste value of the pivot table on a new sheet because I don't have the patience to mess with the GETPIVOT function for a one time use. Anyways, just do a paste value of the entire table (Important: hide your TOTAL rows first unless you need that for some reason). Then I used this formula: =IF(C2=0,"S",IF(D2=0,"C","CS")) where C2 is the count of C & D2 is the count of S. Now use =COUNTIF(G2:G9,"C") to get the total number of C, S, & CS.

 

[ProblemFinder]

Looks like that's working great! Thanks for quick help as always.

PS: Every day I realize high school/college need to have (advanced) excel classes...especially for VBA