Data Entry - Force Selection

blimbert

New Member
Joined
Jan 25, 2005
Messages
14
Hello - I have a user that has a lot of data entry to manually enter. I want the user to be forced to select from roughly 2,000 different answers. I am having a tough time thinking of how to do this so that the user can type a few letters of the data, and have excel show them the various entries that are available to select from. I'm imagining a sort of autofill meets data validation?

For example, if the user started typing "sweater", I'd like them to select from the following list of sweaters (from the broader list of 2,000 different answers). Then they could just select from a drop down list of the appropriate sweater they desire.
Infant's Sweater
Toddler's Sweater: Cardigan
Toddler's Sweater: Pullover
Toddler's Sweater: Vest
Boy's Sweater: Cardigan
Boy's Sweater: Pullover
Boy's Sweater: Vest
Girl's Sweater: Cardigan
Girl's Sweater: Pullover
Girl's Sweater: Vest
Men's Sweater: Cardigan
Men's Sweater: Pullover
Men's Sweater: Vest
Women's Sweater: Pullover
Women's Sweater: Vest
Maternity Sweater: Cardigan
Maternity Sweater: Pullover
Maternity Sweater: Vest

Thoughts?
 

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Akuini

Well-known Member
Joined
Feb 1, 2016
Messages
2,575
Office Version
  1. 365
Platform
  1. Windows
I suggest using a combobox that can appear and hide automatically.
I created a combobox that has 2 special behavior:
1. The combobox can appear and hide automatically when you select a cell in a certain range.
2. You can type a keyword in the combobox and the results will be narrowed down as you type.

So you only need 1 combobox for all cells that need to be filled.
Here's a screenshot:




Let me know if you're interested in this approach.
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6"/> <w:LsdException Locked="false" Priority="72" Name="Colorful List Accent 6"/> <w:LsdException Locked="false" Priority="73" Name="Colorful Grid Accent 6"/> <w:LsdException Locked="false" Priority="19" QFormat="true" Name="Subtle Emphasis"/> <w:LsdException Locked="false" Priority="21" QFormat="true" Name="Intense Emphasis"/> <w:LsdException Locked="false" Priority="31" QFormat="true" Name="Subtle Reference"/> <w:LsdException Locked="false" Priority="32" QFormat="true" Name="Intense Reference"/> <w:LsdException Locked="false" Priority="33" QFormat="true" Name="Book Title"/> <w:LsdException Locked="false" Priority="37" SemiHidden="true" UnhideWhenUsed="true" Name="Bibliography"/> <w:LsdException Locked="false" Priority="39" SemiHidden="true" UnhideWhenUsed="true" QFormat="true" Name="TOC Heading"/> <w:LsdException Locked="false" Priority="41" Name="Plain Table 1"/> <w:LsdException Locked="false" Priority="42" Name="Plain Table 2"/> <w:LsdException Locked="false" Priority="43" Name="Plain Table 3"/> <w:LsdException Locked="false" Priority="44" Name="Plain Table 4"/> <w:LsdException Locked="false" Priority="45" Name="Plain Table 5"/> <w:LsdException Locked="false" Priority="40" Name="Grid Table Light"/> <w:LsdException Locked="false" Priority="46" Name="Grid Table 1 Light"/> <w:LsdException Locked="false" Priority="47" Name="Grid Table 2"/> <w:LsdException Locked="false" Priority="48" Name="Grid Table 3"/> <w:LsdException Locked="false" Priority="49" Name="Grid Table 4"/> <w:LsdException Locked="false" Priority="50" Name="Grid Table 5 Dark"/> <w:LsdException Locked="false" Priority="51" Name="Grid Table 6 Colorful"/> <w:LsdException Locked="false" Priority="52" Name="Grid Table 7 Colorful"/> <w:LsdException Locked="false" Priority="46" Name="Grid Table 1 Light Accent 1"/> <w:LsdException Locked="false" Priority="47" Name="Grid Table 2 Accent 1"/> <w:LsdException Locked="false" Priority="48" Name="Grid Table 3 Accent 1"/> <w:LsdException Locked="false" Priority="49" Name="Grid Table 4 Accent 1"/> <w:LsdException Locked="false" Priority="50" Name="Grid Table 5 Dark Accent 1"/> <w:LsdException Locked="false" Priority="51" Name="Grid Table 6 Colorful Accent 1"/> <w:LsdException Locked="false" Priority="52" Name="Grid Table 7 Colorful Accent 1"/> <w:LsdException Locked="false" Priority="46" Name="Grid Table 1 Light Accent 2"/> <w:LsdException Locked="false" Priority="47" Name="Grid Table 2 Accent 2"/> <w:LsdException Locked="false" Priority="48" Name="Grid Table 3 Accent 2"/> <w:LsdException Locked="false" Priority="49" Name="Grid Table 4 Accent 2"/> <w:LsdException Locked="false" Priority="50" Name="Grid Table 5 Dark Accent 2"/> <w:LsdException Locked="false" Priority="51" Name="Grid Table 6 Colorful Accent 2"/> <w:LsdException Locked="false" Priority="52" Name="Grid Table 7 Colorful Accent 2"/> <w:LsdException Locked="false" Priority="46" Name="Grid Table 1 Light Accent 3"/> <w:LsdException Locked="false" Priority="47" Name="Grid Table 2 Accent 3"/> <w:LsdException Locked="false" Priority="48" Name="Grid Table 3 Accent 3"/> <w:LsdException Locked="false" Priority="49" Name="Grid Table 4 Accent 3"/> <w:LsdException Locked="false" Priority="50" Name="Grid Table 5 Dark Accent 3"/> <w:LsdException Locked="false" Priority="51" Name="Grid Table 6 Colorful Accent 3"/> <w:LsdException Locked="false" Priority="52" Name="Grid Table 7 Colorful Accent 3"/> <w:LsdException Locked="false" Priority="46" Name="Grid Table 1 Light Accent 4"/> <w:LsdException Locked="false" Priority="47" Name="Grid Table 2 Accent 4"/> <w:LsdException Locked="false" Priority="48" Name="Grid Table 3 Accent 4"/> <w:LsdException Locked="false" Priority="49" Name="Grid Table 4 Accent 4"/> <w:LsdException Locked="false" Priority="50" Name="Grid Table 5 Dark Accent 4"/> <w:LsdException Locked="false" Priority="51" Name="Grid Table 6 Colorful Accent 4"/> <w:LsdException Locked="false" Priority="52" Name="Grid Table 7 Colorful Accent 4"/> <w:LsdException Locked="false" Priority="46" Name="Grid Table 1 Light Accent 5"/> <w:LsdException Locked="false" Priority="47" Name="Grid Table 2 Accent 5"/> <w:LsdException Locked="false" Priority="48" Name="Grid Table 3 Accent 5"/> <w:LsdException Locked="false" Priority="49" Name="Grid Table 4 Accent 5"/> <w:LsdException Locked="false" Priority="50" Name="Grid Table 5 Dark Accent 5"/> <w:LsdException Locked="false" Priority="51" Name="Grid Table 6 Colorful Accent 5"/> <w:LsdException Locked="false" Priority="52" Name="Grid Table 7 Colorful Accent 5"/> <w:LsdException Locked="false" Priority="46" Name="Grid Table 1 Light Accent 6"/> <w:LsdException Locked="false" Priority="47" Name="Grid Table 2 Accent 6"/> <w:LsdException Locked="false" Priority="48" Name="Grid Table 3 Accent 6"/> <w:LsdException Locked="false" Priority="49" Name="Grid Table 4 Accent 6"/> <w:LsdException Locked="false" Priority="50" Name="Grid Table 5 Dark Accent 6"/> <w:LsdException Locked="false" Priority="51" Name="Grid Table 6 Colorful Accent 6"/> <w:LsdException Locked="false" Priority="52" Name="Grid Table 7 Colorful Accent 6"/> <w:LsdException Locked="false" Priority="46" Name="List Table 1 Light"/> <w:LsdException Locked="false" Priority="47" Name="List Table 2"/> <w:LsdException Locked="false" Priority="48" Name="List Table 3"/> <w:LsdException Locked="false" Priority="49" Name="List Table 4"/> <w:LsdException Locked="false" Priority="50" Name="List Table 5 Dark"/> <w:LsdException Locked="false" Priority="51" Name="List Table 6 Colorful"/> <w:LsdException Locked="false" Priority="52" Name="List Table 7 Colorful"/> <w:LsdException Locked="false" Priority="46" Name="List Table 1 Light Accent 1"/> <w:LsdException Locked="false" Priority="47" Name="List Table 2 Accent 1"/> <w:LsdException Locked="false" Priority="48" Name="List Table 3 Accent 1"/> <w:LsdException Locked="false" Priority="49" Name="List Table 4 Accent 1"/> <w:LsdException Locked="false" Priority="50" Name="List Table 5 Dark Accent 1"/> <w:LsdException Locked="false" Priority="51" Name="List Table 6 Colorful Accent 1"/> <w:LsdException Locked="false" Priority="52" Name="List Table 7 Colorful Accent 1"/> <w:LsdException Locked="false" Priority="46" Name="List Table 1 Light Accent 2"/> <w:LsdException Locked="false" Priority="47" Name="List Table 2 Accent 2"/> <w:LsdException Locked="false" Priority="48" Name="List Table 3 Accent 2"/> <w:LsdException Locked="false" Priority="49" Name="List Table 4 Accent 2"/> <w:LsdException Locked="false" Priority="50" Name="List Table 5 Dark Accent 2"/> <w:LsdException Locked="false" Priority="51" Name="List Table 6 Colorful Accent 2"/> <w:LsdException Locked="false" Priority="52" Name="List Table 7 Colorful Accent 2"/> <w:LsdException Locked="false" Priority="46" Name="List Table 1 Light Accent 3"/> <w:LsdException Locked="false" Priority="47" Name="List Table 2 Accent 3"/> <w:LsdException Locked="false" Priority="48" Name="List Table 3 Accent 3"/> <w:LsdException Locked="false" Priority="49" Name="List Table 4 Accent 3"/> <w:LsdException Locked="false" Priority="50" Name="List Table 5 Dark Accent 3"/> <w:LsdException Locked="false" Priority="51" Name="List Table 6 Colorful Accent 3"/> <w:LsdException Locked="false" Priority="52" Name="List Table 7 Colorful Accent 3"/> <w:LsdException Locked="false" Priority="46" Name="List Table 1 Light Accent 4"/> <w:LsdException Locked="false" Priority="47" Name="List Table 2 Accent 4"/> <w:LsdException Locked="false" Priority="48" Name="List Table 3 Accent 4"/> <w:LsdException Locked="false" Priority="49" Name="List Table 4 Accent 4"/> <w:LsdException Locked="false" Priority="50" Name="List Table 5 Dark Accent 4"/> <w:LsdException Locked="false" Priority="51" Name="List Table 6 Colorful Accent 4"/> <w:LsdException Locked="false" Priority="52" Name="List Table 7 Colorful Accent 4"/> <w:LsdException Locked="false" Priority="46" Name="List Table 1 Light Accent 5"/> <w:LsdException Locked="false" Priority="47" Name="List Table 2 Accent 5"/> <w:LsdException Locked="false" Priority="48" Name="List Table 3 Accent 5"/> <w:LsdException Locked="false" Priority="49" Name="List Table 4 Accent 5"/> <w:LsdException Locked="false" Priority="50" Name="List Table 5 Dark Accent 5"/> <w:LsdException Locked="false" Priority="51" Name="List Table 6 Colorful Accent 5"/> <w:LsdException Locked="false" Priority="52" Name="List Table 7 Colorful Accent 5"/> <w:LsdException Locked="false" Priority="46" Name="List Table 1 Light Accent 6"/> <w:LsdException Locked="false" Priority="47" Name="List Table 2 Accent 6"/> <w:LsdException Locked="false" Priority="48" Name="List Table 3 Accent 6"/> <w:LsdException Locked="false" Priority="49" Name="List Table 4 Accent 6"/> <w:LsdException Locked="false" Priority="50" Name="List Table 5 Dark Accent 6"/> <w:LsdException Locked="false" Priority="51" Name="List Table 6 Colorful Accent 6"/> <w:LsdException Locked="false" Priority="52" Name="List Table 7 Colorful Accent 6"/> </w:LatentStyles> </xml><![endif]--><!--[if gte mso 10]> <style> /* Style Definitions */ table.MsoNormalTable {mso-style-name:"Table Normal"; mso-tstyle-rowband-size:0; mso-tstyle-colband-size:0; mso-style-noshow:yes; mso-style-priority:99; mso-style-parent:""; mso-padding-alt:0cm 5.4pt 0cm 5.4pt; mso-para-margin-top:0cm; mso-para-margin-right:0cm; mso-para-margin-bottom:8.0pt; mso-para-margin-left:0cm; line-height:107%; mso-pagination:widow-orphan; font-size:11.0pt; font-family:"Calibri","sans-serif"; mso-ascii-font-family:Calibri; mso-ascii-theme-font:minor-latin; mso-hansi-font-family:Calibri; mso-hansi-theme-font:minor-latin;} </style> <![endif]-->
 

Akuini

Well-known Member
Joined
Feb 1, 2016
Messages
2,575
Office Version
  1. 365
Platform
  1. Windows
Ok, here’s what you should do:
-Download the sample workbook:

https://www.dropbox.com/s/t1sbmp3lm...t to cell, search as type - example.xlsm?dl=0

-On your workbook, create an activex combobox in the sheet where you want to enter data with the combobox (say “sheet1”), you can put it anywhere, set visible property to false.
-Put the list ( the 2000 answers) in another sheet col A.
-Copy the macro in sheet1 in the sample workbook.
-Back to your workbook, right click the sheet1 name tab and choose "View Code" then paste the macro.
-You need to adjust some part of the code in this part:

Code:
'sheet's name where the list (for combobox) resides
Private Const sList As String = "deList"

'cell where the list start (sheet "deList" cell A2)
Private Const sCell As String = "A2"

'column where the list is (the column of sCell above)
Private Const sCol As String = "A"

'range where you want to use the combobox (blue area)
Private Const xCell As String = "B2:B20"

'offset from xCell where the cursor go after leaving the combobox
' 1 means 1 column to the right of xCell
Private Const ofs As Long = 1
 

blimbert

New Member
Joined
Jan 25, 2005
Messages
14

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This works AMAZING! Exactly what I was seeking, THANK YOU so much!! Thank you for the instructions on how to configure. I don't follow all of the combo box manipulation, but the rest of it is easy and straightforward. Thanks!!
 

Akuini

Well-known Member
Joined
Feb 1, 2016
Messages
2,575
Office Version
  1. 365
Platform
  1. Windows
You're welcome, glad to help, & thanks for the feedback.(y)
 

anthonydinakaran

New Member
Joined
Nov 27, 2019
Messages
1
Office Version
  1. 2016
Platform
  1. Windows

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THIS IS AWESOME👌
 

Akuini

Well-known Member
Joined
Feb 1, 2016
Messages
2,575
Office Version
  1. 365
Platform
  1. Windows
THIS IS AWESOME👌
Hi, anthonydinakaran
I'm glad you find it useful. Actually I made a little improvement of this searchable combobox, you can find an example here:

In sheet2 in the example workbook you can find a slightly different setting from the one in sheet1.
 

kobebryant

New Member
Joined
May 14, 2020
Messages
6
Office Version
  1. 2019
Platform
  1. Windows
Hi, anthonydinakaran
I'm glad you find it useful. Actually I made a little improvement of this searchable combobox, you can find an example here:

In sheet2 in the example workbook you can find a slightly different setting from the one in sheet1.
Dear,
If I have more than 2 column data in sheet deList, example: I have Col B is CODE, Col C is NAME for each item in Col A
How when I input to Sheet1/Col B its appear LIST and Sheet1/Col C appear NAME or CODE follow to what I choose
Other way, when i input to Sheet1/Col C, its appear also in Col B
Thank you.
 

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Akuini

Well-known Member
Joined
Feb 1, 2016
Messages
2,575
Office Version
  1. 365
Platform
  1. Windows
Hi, kobebryant
Welcome to the Forum.
How when I input to Sheet1/Col B its appear LIST and Sheet1/Col C appear NAME or CODE follow to what I choose
So in col C, which one has to appear, Name or Code?
Other way, when i input to Sheet1/Col C, its appear also in Col B
I don't understand, can you explain it using an example?
 

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