Excel formula to Automatically put series on Patterns

Shinianne

New Member
Joined
Aug 6, 2018
Messages
24
Office Version
365
Hi,

I'd like to ask help with excel.
Is it possible to detect which comes first?

example:

John smith took his break 3 times a day, how can i identify the first break and the other 2, like is it possible that a formula can Make it like Break 1, Break 2, Break 3?
 

Toadstool

Active Member
Joined
Mar 5, 2018
Messages
464
Office Version
2016
Platform
Windows
Hi Shinianne,

There a few ways to do this but here's one which assume you have the data in time sequence. If I didn't guess near your actual data format then you can copy&paste an example of your data to help.

Book1
ABCD
1NameActionTimeBreaks
2Sarah JonesClocked In8:25
3Sarah JonesHelp Desk8:27
4John SmithClocked In8:30
5John SmithHelp Desk8:32
6Alf GreenClocked In8:34
7Alf GreenHelp Desk8:45
8John SmithBreak11:30Break 1
9Sarah JonesBreak12:22Break 1
10Sarah JonesHelp Desk13:05
11John SmithBreak13:20Break 2
12Alf GreenBreak14:17Break 1
13John SmithHelp Desk15:15
14Alf GreenBreak16:09Break 2
15John SmithBreak16:12Break 3
16Sarah JonesClocked Out17:22
17John SmithClocked Out18:08
18Alf GreenClocked Out18:22
Sheet1
Cell Formulas
RangeFormula
D2:D18D2=IF(B2="Break","Break "&COUNTIFS($A$2:$A2,A2,$B$2:$B2,"Break"),"")
 

Shinianne

New Member
Joined
Aug 6, 2018
Messages
24
Office Version
365
OMG! yes it's working thank you so much sir, I greatly appreciate it so much! thank you!
 

Shinianne

New Member
Joined
Aug 6, 2018
Messages
24
Office Version
365
Hi Shinianne,

There a few ways to do this but here's one which assume you have the data in time sequence. If I didn't guess near your actual data format then you can copy&paste an example of your data to help.

Book1
ABCD
1NameActionTimeBreaks
2Sarah JonesClocked In8:25
3Sarah JonesHelp Desk8:27
4John SmithClocked In8:30
5John SmithHelp Desk8:32
6Alf GreenClocked In8:34
7Alf GreenHelp Desk8:45
8John SmithBreak11:30Break 1
9Sarah JonesBreak12:22Break 1
10Sarah JonesHelp Desk13:05
11John SmithBreak13:20Break 2
12Alf GreenBreak14:17Break 1
13John SmithHelp Desk15:15
14Alf GreenBreak16:09Break 2
15John SmithBreak16:12Break 3
16Sarah JonesClocked Out17:22
17John SmithClocked Out18:08
18Alf GreenClocked Out18:22
Sheet1
Cell Formulas
RangeFormula
D2:D18D2=IF(B2="Break","Break "&COUNTIFS($A$2:$A2,A2,$B$2:$B2,"Break"),"")
You have resolved my query! thank you so much
 

Toadstool

Active Member
Joined
Mar 5, 2018
Messages
464
Office Version
2016
Platform
Windows
You're welcome and thanks for the response.
 

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