Help Calculating Difference Between Dates But only Counting times within certain hours

T

Tlund

New Member
Joined
Sep 22, 2008
Messages
8
Hello,

I need to calculate the hours and minutes we respond to something but only counting the hours and minutes that fall within 08:00 to 17:00 Monday through Friday.

Example - if we received a call at 09:00 06/01/11 but did not arrive until 10:00 6/2/11 hour 'covered' hours are only from 08:00 to 17:00 so our response would be 11 hours.

Is there a way to put this into a formula? Also, there is no coverage on Saturday or Sunday so they would need to excluded completely.

the information is in 2 different cells

<TABLE style="WIDTH: 193pt; BORDER-COLLAPSE: collapse" border=0 cellSpacing=0 cellPadding=0 width=257 x:str><COLGROUP><COL style="WIDTH: 97pt; mso-width-source: userset; mso-width-alt: 4717" width=129><COL style="WIDTH: 96pt; mso-width-source: userset; mso-width-alt: 4681" width=128><TBODY><TR style="HEIGHT: 39pt; mso-height-source: userset" height=52><TD style="BORDER-BOTTOM: #f0f0f0; BORDER-LEFT: windowtext 0.5pt solid; BACKGROUND-COLOR: transparent; WIDTH: 97pt; HEIGHT: 39pt; BORDER-TOP: windowtext 0.5pt solid; BORDER-RIGHT: windowtext 0.5pt solid" class=xl26 height=52 width=129>Created</TD><TD style="BORDER-BOTTOM: #f0f0f0; BORDER-LEFT: windowtext; BACKGROUND-COLOR: transparent; WIDTH: 96pt; BORDER-TOP: windowtext 0.5pt solid; BORDER-RIGHT: windowtext 0.5pt solid" class=xl26 width=128>Onsite Arrival</TD></TR><TR style="HEIGHT: 25.5pt; mso-height-source: userset" height=34><TD style="BORDER-BOTTOM: #f0f0f0; BORDER-LEFT: #f0f0f0; BACKGROUND-COLOR: transparent; HEIGHT: 25.5pt; BORDER-TOP: #f0f0f0; BORDER-RIGHT: #f0f0f0" class=xl27 height=34 x:num="40632.707638888889">30-Mar-11 16:59</TD><TD style="BORDER-BOTTOM: #f0f0f0; BORDER-LEFT: #f0f0f0; BACKGROUND-COLOR: transparent; BORDER-TOP: #f0f0f0; BORDER-RIGHT: #f0f0f0" class=xl27 x:num="40633.423611111109">31-Mar-11 10:10</TD></TR></TBODY></TABLE>
 

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I'm sure one of our formula wizards will eventually show up and put me to shame. But this appears to work in testing.

<!-- Please do not remove this header --><!-- Table easily created from Excel with ASAP Utilities (http://www.asap-utilities.com) --><TABLE border=1 cellSpacing=0 borderColor=#c0c0c0 borderColorDark=#ffffff><TBODY><TR><TD style="WHITE-SPACE: nowrap" bgColor=#4f81bd height=25 vAlign=bottom width=148>Created</TD><TD style="WHITE-SPACE: nowrap" bgColor=#4f81bd height=25 vAlign=bottom width=146>Arrived</TD><TD style="WHITE-SPACE: nowrap" bgColor=#4f81bd height=25 vAlign=bottom width=121>Elapsed</TD></TR><TR><TD style="WHITE-SPACE: nowrap" bgColor=#dbe5f1 height=25 vAlign=bottom width=148 align=middle>Sat 26-Mar-11 13:00</TD><TD style="WHITE-SPACE: nowrap" bgColor=#dbe5f1 height=25 vAlign=bottom width=146 align=middle>Mon 28-Mar-11 10:00</TD><TD style="WHITE-SPACE: nowrap" bgColor=#dbe5f1 height=25 vAlign=bottom width=121 align=right>02:00</TD></TR><TR><TD style="WHITE-SPACE: nowrap" bgColor=#ffffff height=25 vAlign=bottom width=148 align=middle>Wed 01-Jun-11 09:00</TD><TD style="WHITE-SPACE: nowrap" bgColor=#ffffff height=25 vAlign=bottom width=146 align=middle>Thu 02-Jun-11 10:00</TD><TD style="WHITE-SPACE: nowrap" bgColor=#ffffff height=25 vAlign=bottom width=121 align=right>10:00</TD></TR><TR><TD style="WHITE-SPACE: nowrap" bgColor=#dbe5f1 height=25 vAlign=bottom width=148 align=middle>Wed 01-Jun-11 08:00</TD><TD style="WHITE-SPACE: nowrap" bgColor=#dbe5f1 height=25 vAlign=bottom width=146 align=middle>Wed 01-Jun-11 17:00</TD><TD style="WHITE-SPACE: nowrap" bgColor=#dbe5f1 height=25 vAlign=bottom width=121 align=right>09:00</TD></TR><TR><TD style="WHITE-SPACE: nowrap" bgColor=#ffffff height=25 vAlign=bottom width=148 align=middle>Wed 01-Jun-11 06:00</TD><TD style="WHITE-SPACE: nowrap" bgColor=#ffffff height=25 vAlign=bottom width=146 align=middle>Wed 01-Jun-11 10:00</TD><TD style="WHITE-SPACE: nowrap" bgColor=#ffffff height=25 vAlign=bottom width=121 align=right>02:00</TD></TR><TR><TD style="WHITE-SPACE: nowrap" bgColor=#dbe5f1 height=25 vAlign=bottom width=148 align=middle>Fri 01-Jul-11 08:00</TD><TD style="WHITE-SPACE: nowrap" bgColor=#dbe5f1 height=25 vAlign=bottom width=146 align=middle>Tue 05-Jul-11 10:00</TD><TD style="WHITE-SPACE: nowrap" bgColor=#dbe5f1 height=25 vAlign=bottom width=121 align=right>11:00</TD></TR><TR><TD style="WHITE-SPACE: nowrap" bgColor=#ffffff height=25 vAlign=bottom width=148 align=middle>Wed 01-Jun-11 20:00</TD><TD style="WHITE-SPACE: nowrap" bgColor=#ffffff height=25 vAlign=bottom width=146 align=middle>Thu 02-Jun-11 13:00</TD><TD style="WHITE-SPACE: nowrap" bgColor=#ffffff height=25 vAlign=bottom width=121 align=right>05:00</TD></TR><TR><TD style="WHITE-SPACE: nowrap" bgColor=#dbe5f1 height=25 vAlign=bottom width=148 align=middle>Wed 01-Jun-11 20:00</TD><TD style="WHITE-SPACE: nowrap" bgColor=#dbe5f1 height=25 vAlign=bottom width=146 align=middle>Thu 02-Jun-11 13:00</TD><TD style="WHITE-SPACE: nowrap" bgColor=#dbe5f1 height=25 vAlign=bottom width=121 align=right>05:00</TD></TR><TR><TD style="WHITE-SPACE: nowrap" bgColor=#ffffff height=25 vAlign=bottom width=148 align=middle>Sat 02-Jul-11 02:00</TD><TD style="WHITE-SPACE: nowrap" bgColor=#ffffff height=25 vAlign=bottom width=146 align=middle>Tue 05-Jul-11 10:00</TD><TD style="WHITE-SPACE: nowrap" bgColor=#ffffff height=25 vAlign=bottom width=121 align=right>02:00</TD></TR></TBODY></TABLE>

Formula in C2 & copied down is:<?xml:namespace prefix = o ns = "urn:schemas-microsoft-com:eek:ffice:eek:ffice" /><o:p></o:p>
<o:p></o:p>
=(NETWORKDAYS(A2,B2)-2+(WEEKDAY(A2,2)>5))*TIME(9,0,0)+(TIME(17,0,0)-MIN(MAX((A2-INT(A2)),TIME(8,0,0)),TIME(17,0,0)))*(WEEKDAY(A2,2)<6)+B2-INT(B2)-TIME(8,0,0)<o:p></o:p>
<o:p></o:p>
 
Last edited:
Upvote 0
Greg,

I think you forgot to add the formula view!!!!! :biggrin:

I'm interested to see how this is solved as well, I couldn't get it to work without creating 100000+ if statements!
 
Upvote 0
Sorry, as I was editing to put in the formula, my ISP decided to have one of its frequent little hissy fits and I couldn't post for about five minutes. :rolleyes:
 
Upvote 0
Meant to add - by using the Networkdays function, one should be able to define a range of holidays to exclude, but I didn't take the testing that far.

<SUP>edit</SUP> I just tried it with a holiday and it appears to handle it well, though I'd test it a bit more were I going to try and using the holidays functionality in NETWORKDAYS(). <SUB>/edit</SUB>
 
Last edited:
Upvote 0
Thank you... I tried to copy it into my spreadsheet but I cannot make it work?? Terri
 
Upvote 0
Need a little more info to go on than "can't make it work"...

Did you edit all of the cell references to point to the appropriate cells on your worksheet?
 
Upvote 0
Greg,

I copied my date information into columns A and B on a new sheet and then pasted your formula into column C.


this is my results
<TABLE style="WIDTH: 728pt; BORDER-COLLAPSE: collapse" border=0 cellSpacing=0 cellPadding=0 width=970 x:str><COLGROUP><COL style="WIDTH: 97pt; mso-width-source: userset; mso-width-alt: 4717" width=129><COL style="WIDTH: 96pt; mso-width-source: userset; mso-width-alt: 4681" width=128><COL style="WIDTH: 535pt; mso-width-source: userset; mso-width-alt: 26075" width=713><TBODY><TR style="HEIGHT: 12.75pt" height=17><TD style="BORDER-BOTTOM: #f0f0f0; BORDER-LEFT: #f0f0f0; BACKGROUND-COLOR: transparent; WIDTH: 97pt; HEIGHT: 12.75pt; BORDER-TOP: #f0f0f0; BORDER-RIGHT: #f0f0f0" id=td_post_2777409 class=xl22 height=17 width=129 x:num="40639.430555555555"><TABLE style="WIDTH: 321pt; BORDER-COLLAPSE: collapse" border=0 cellSpacing=0 cellPadding=0 width=427 x:str><COLGROUP><COL style="WIDTH: 97pt; mso-width-source: userset; mso-width-alt: 4717" width=129><COL style="WIDTH: 96pt; mso-width-source: userset; mso-width-alt: 4681" width=128><COL style="WIDTH: 128pt; mso-width-source: userset; mso-width-alt: 6217" width=170><TBODY><TR style="HEIGHT: 12.75pt" height=17><TD style="BORDER-BOTTOM: #f0f0f0; BORDER-LEFT: #f0f0f0; BACKGROUND-COLOR: transparent; WIDTH: 97pt; HEIGHT: 12.75pt; BORDER-TOP: #f0f0f0; BORDER-RIGHT: #f0f0f0" id=td_post_2777409 class=xl24 height=17 width=129 x:num="40639.430555555555">06-Apr-11 10:20</TD><TD style="BORDER-BOTTOM: #f0f0f0; BORDER-LEFT: #f0f0f0; BACKGROUND-COLOR: transparent; WIDTH: 96pt; BORDER-TOP: #f0f0f0; BORDER-RIGHT: #f0f0f0" class=xl24 width=128 x:num="40647.451388888891">14-Apr-11 10:50</TD><TD style="BORDER-BOTTOM: #f0f0f0; BORDER-LEFT: #f0f0f0; BACKGROUND-COLOR: transparent; WIDTH: 128pt; BORDER-TOP: #f0f0f0; BORDER-RIGHT: #f0f0f0" width=170 align=middle x:err="#NAME?">#NAME?</TD></TR></TBODY></TABLE></TD><TD style="BORDER-BOTTOM: #f0f0f0; BORDER-LEFT: #f0f0f0; BACKGROUND-COLOR: transparent; WIDTH: 96pt; BORDER-TOP: #f0f0f0; BORDER-RIGHT: #f0f0f0" class=xl22 width=128 x:num="40647.451388888891"></TD><TD style="BORDER-BOTTOM: #f0f0f0; BORDER-LEFT: #f0f0f0; BACKGROUND-COLOR: transparent; WIDTH: 535pt; BORDER-TOP: #f0f0f0; BORDER-RIGHT: #f0f0f0" width=713 align=middle x:err="#NAME?"></TD></TR></TBODY></TABLE>
Terri
 
Upvote 0
What version of Excel are you using? Around here we pretty much assume Excel 2010 or 2007 unless otherwise specified.
 
Upvote 0
Greg,

I did not think of that. My company uses 2003. Would that make a difference?

thanks

Terri
 
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