Percentages based on description criteria

[Panoos64]

<!--[if gte mso 9]><xml> <o:OfficeDocumentSettings> <o:RelyOnVML/> <o:AllowPNG/> </o:OfficeDocumentSettings> </xml><![endif]--> Hi all, I would like to create a vba code so that to prepare the percentages in col. C, E, G, I, K, based on categories descriptions criteria, as my below P & L. extract. In sched. 1 are the original data and in sched. 2 is the expected result. Due to much more rows, i present an extract. Just i need a support to begin and then i will adapt it to whole spreadsheet. I would be appreciated any support. Many thanks in advance.


Sched.1

	A	B	C	D	E	F	G	H	I	J	K
4	JULY / 2017
5	Account Description	THIS MONTH P & L	%	THIS YEAR P & L	%	L. Y. MONTHLY P & L	%	L.Y. ACCUM. P & L	%	VARIANCES	%
9	Beverage income	265.125		1.200.122		250.487		1.100.236		99.886
10	Other income	12.854		60.452		12.489		58.478		1.974
11	TOTAL INCOME	1.177.824		5.915.825		1.163.559		5.682.022		233.803
12
15	Printing / stationery	5.245		20.145		6.785		30.147		-10.002
16	Fuel & gaz	7.865		35.137		9.745		42.745		-7.608
17	Telephones / postages	6.748		32.745		8.456		41.857		-9.112
18	OPERATING EXPENSES	230.158		1.151.172		240.569		1.174.330		-23.158

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Sched.2

	A	B	C	D	E	F	G	H	I	J	K
4	JULY / 2017
5	Account Description	THIS MONTH P & L	%	THIS YEAR P & L	%	L. Y. MONTHLY P & L	%	L.Y. ACCUM. P & L	%	VARIANCES	%
9	Beverage income	265.125	22,51%	1.200.122	20,29%	250.487	21,53%	1.100.236	19,36%	99.886	42,72%
10	Other income	12.854	1,09%	60.452	1,02%	12.489	1,07%	58.478	1,03%	1.974	0,84%
11	TOTAL INCOME	1.177.824	100,00%	5.915.825	100,00%	1.163.559	100,00%	5.682.022	100,00%	233.803	100,00%
12
15	Printing / stationery	5.245	1,90%	20.145	1,48%	6.785	2,38%	30.147	2,19%	-10.002	64,49%
16	Fuel & gaz	7.865	2,85%	35.137	2,58%	9.745	3,42%	42.745	3,10%	-7.608	49,06%
17	Telephones / postages	6.748	2,45%	32.745	2,40%	8.456	2,97%	41.857	3,04%	-9.112	58,75%
18	OPERATING EXPENSES	230.158	83,52%	1.151.172	84,45%	240.569	84,37%	1.174.330	85,18%	-23.158	149,32%

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[oldbrewer]

first - only use 2 dec places as it is money

22.51 = 100*265.125/1177.824

why do you want to use vba when formulas will do it all

 

[Panoos64]

Hi, I entered numbers in thousands without decimals. In addition the % formula is the income or expense line account / TOTAL income or expenses. I have a mistake in TOTAL EXPENSES and so i present below revised schedules. Due to the rows which are not stable, is the reason to create vba. However many thanks for your interesting to resolve my issue.

Sched.1

	A	B	C	D	E	F	G	H	I	J	K
4	JULY / 2017
5	Account Description	THIS MONTH P & L	%	THIS YEAR P & L	%	L. Y. MONTHLY P & L	%	L.Y. ACCUM. P & L	%	VARIANCES	%
9	Beverage income	265.125		1.200.122		250.487		1.100.236		99.886
10	Other income	12.854		60.452		12.489		58.478		1.974
11	TOTAL INCOME	1.177.824		5.915.825		1.163.559		5.682.022		233.803
12
20	Depreciation	9.750		41.258		9.855		48.782		-7.524
21	Provision for bad debts	10.250		50.458		10.480		35.458		15.000
22	Bad debts	4.678		20.456		4.789		23.706		-3.250
23	Interest & bank charges	20.745		99.745		19.459		96.322		3.423
24	ADMINISTRATION EXPENSES	45.423		211.917		44.583		204.268		7.649
25
26	TOTAL EXPENSES	275.581		1.363.089		285.152		1.378.598		-15.509
27
28	NET PROFIT / LOSS	902.243		4.552.736		878.407		4.303.424		249.312

<tbody>
</tbody>

Sched.2

	A	B	C	D	E	F	G	H	I	J	K
4	JULY / 2017
5	Account Description	THIS MONTH P & L	%	THIS YEAR P & L	%	L. Y. MONTHLY P & L	%	L.Y. ACCUM. P & L	%	VARIANCES	%
9	Beverage income	265.125	22,51%	1.200.122	20,29%	250.487	21,53%	1.100.236	19,36%	99.886	42,72%
10	Other income	12.854	1,09%	60.452	1,02%	12.489	1,07%	58.478	1,03%	1.974	0,84%
11	TOTAL INCOME	1.177.824	100,00%	5.915.825	100,00%	1.163.559	100,00%	5.682.022	100,00%	233.803	100,00%
12
20	Depreciation	9.750	3,54%	41.258	3,03%	9.855	3,46%	48.782	3,54%	-7.524	48,52%
21	Provision for bad debts	10.250	3,72%	50.458	3,70%	10.480	3,68%	35.458	2,57%	15.000	-96,72%
22	Bad debts	4.678	1,70%	20.456	1,50%	4.789	1,68%	23.706	1,72%	-3.250	20,95%
23	Interest & bank charges	20.745	7,53%	99.745	7,32%	19.459	6,82%	96.322	6,99%	3.423	-22,07%
24	ADMINISTRATION EXPENSES	45.423	16,48%	211.917	15,55%	44.583	15,63%	204.268	14,82%	7.649	-49,32%
25
26	TOTAL EXPENSES	275.581	100,00%	1.363.089	100,00%	285.152	100,00%	1.378.598	100,00%	-15.509	100,00%
27
28	NET PROFIT / LOSS	902.243	76,60%	4.552.736	76,96%	878.407	75,49%	4.303.424	75,74%	249.312	106,63%

<tbody>
</tbody>

 

[oldbrewer]

Due to the rows which are not stable, is the reason to create vba

do you mean interest can come, say, before depreciation ?

 

[Panoos64]

The rows, whenever I export the data are change due to the accounts. Some accounts have no movement so does not not appear or I add new accounts which appear in spreadsheet. The interest row is ok but above depreciation & beverage income exist rows with amounts too.

 

[oldbrewer]

if you have annual accounts then you need to make provision for every category in the summary (annual) table, so look at last few years and include EVERY category plus say 5 more misc1 misc2 etc - then it will be easy to build a summary table.

 

[Panoos64]

oldb, all accounts and rows (including blanks) are around 800 KB and so is impossible to prepare it over the web-site. kindly require to prepare a vba based to above data and then i will adapt it to whole spreadsheet. Furthermore, i do not like to prepare it using pivot or other tables. I would appreciated any support through vba. Many thanks

 

[oldbrewer]

going back to your original post, you seem to only want the %'s calculating - if you need to insert a new row for a new financial category just do it and use the macro to put in the % formulas. I feel I still do not grasp what you want............

 

[Panoos64]

Yes you have right. I just want %. I need a macro so that to run through col. "A" and where find the specific accounts descriptions should be placed % number in adjacent cell in col. "C". This code should be repeating for col. E, G, I and K. Thanks and have a nice day.

 

[oldbrewer]

Printing / stationery	5.245	1,90%
Fuel & gaz	7.865	2,85%
Telephones / postages	6.748	2,45%
OPERATING EXPENSES	230.158	83,52%
	I do not understand this bit
	5.245 is 1.9% of 276.05
	where is this 276.05
	and are operating expenses
	something different

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</tbody>