Autosend mutiple filtered tables from excel to Outlook (Most of Macro already complete)


New Member
Jun 12, 2015
Hey guys!
This is my first post here, so please exuse my ignorance to any traditions here ( I have read the guidelines though, so I should be OK.)

I have an excel file with a pretty cool macro i made using snippets of code I found online (mostly from Excel MVP Ron de Bruin).

What it does is copy data from a range (not yet formatted as a table because the code doesn't support that, but it may have to be) and does a VLookup to create temporary workbooks with data pertaining to only a specific person's name. Then it references a mapping sheet and sends an outlook email to those people. It's pretty awesome.

It works perfectly now, when there's only one data-set on the page. My problem comes, however, when there are two objects on the page, because it does not carry over column headings.

If you look at my attatched file, I have both North American and European Sample Data, with some names overlapping. I need the distinct column headings to carry over, so the person recieving the email knows the difference between NA data and European Data.

Unfortunately, I can't link my file or snapshots of my image to this post. The best I can do is give you my code. Maybe someone will point me in the right direction. I'm thinking that I have to create a separate HTMLtoRange function for the separate range on the same sheet, but trying that hasn't gotten me the results I want.

Things we can't do:
- Put Na and Europe as an Extra Column. They must stay as headers.
- Send separate emails. These people are only allowed to get one email, which must contain all of their specific separated data from the page.

Option Explicit
<CODE>Sub Send_Row_Or_Rows_Attachment_1()
'Working in 2000-2013
'For Tips see:
Dim OutApp As Object
Dim OutMail As Object
Dim rng As Range
Dim Ash As Worksheet
Dim Cws As Worksheet
Dim Rcount As Long
Dim Rnum As Long
Dim FilterRange As Range
Dim FieldNum As Integer
Dim mailAddress As String
Dim NewWB As Workbook
Dim TempFilePath As String
Dim TempFileName As String
Dim FileExtStr As String
Dim FileFormatNum As Long

On Error GoTo cleanup
Set OutApp = CreateObject("Outlook.Application")

With Application
.EnableEvents = False
.ScreenUpdating = False
End With

'Set filter sheet, you can also use Sheets("MySheet")
Set Ash = ActiveSheet

'Set filter range and filter column (column with names)
Set FilterRange = Ash.Range("A5:H" & Ash.Rows.Count)
FieldNum = 1 'Filter column = A because the filter range start in column A

'Add a worksheet for the unique list and copy the unique list in A1
Set Cws = Worksheets.Add
FilterRange.Columns(FieldNum).AdvancedFilter _
Action:=xlFilterCopy, _
CopyToRange:=Cws.Range("A1"), _
CriteriaRange:="", Unique:=True

'Count of the unique values + the header cell
Rcount = Application.WorksheetFunction.CountA(Cws.Columns(1))

'If there are unique values start the loop
If Rcount >= 2 Then
For Rnum = 2 To Rcount

'Look for the mail address in the MailInfo worksheet
mailAddress = ""
On Error Resume Next
mailAddress = Application.WorksheetFunction. _
VLookup(Cws.Cells(Rnum, 1).Value, _
Worksheets("Mailinfo").Range("A1:B" & _
Worksheets("Mailinfo").Rows.Count), 2, False)
On Error GoTo 0

If mailAddress <> "" Then

'Filter the FilterRange on the FieldNum column
FilterRange.AutoFilter Field:=FieldNum, _
Criteria1:=Cws.Cells(Rnum, 1).Value

'Copy the visible data in a new workbook
With Ash.AutoFilter.Range
On Error Resume Next
Set rng = .SpecialCells(xlCellTypeVisible)
On Error GoTo 0
End With

Set NewWB = Workbooks.Add(xlWBATWorksheet)

With NewWB.Sheets(1)
.Cells(1).PasteSpecial Paste:=8
.Cells(1).PasteSpecial Paste:=xlPasteValues
.Cells(1).PasteSpecial Paste:=xlPasteFormats
Application.CutCopyMode = False
End With

'Create a file name
TempFilePath = Environ$("temp") & "\"
TempFileName = "Your data of " & Ash.Parent.Name _
& " " & Format(Now, "dd-mmm-yy h-mm-ss")

If Val(Application.Version) < 12 Then
'You use Excel 97-2003
FileExtStr = ".xls": FileFormatNum = -4143
'You use Excel 2007-2013
FileExtStr = ".xlsx": FileFormatNum = 51
End If

'Save, Mail, Close and Delete the file
Set OutMail = OutApp.CreateItem(0)

With NewWB
.SaveAs TempFilePath & TempFileName _
& FileExtStr, FileFormat:=FileFormatNum
On Error Resume Next
With OutMail
.To = mailAddress
.Subject = "Test mail"
.Attachments.Add NewWB.FullName
.HTMLBody = RangetoHTML(rng)
.Display 'Or use Send
End With
On Error GoTo 0
.Close savechanges:=False
End With

Set OutMail = Nothing
Kill TempFilePath & TempFileName & FileExtStr
End If

'Close AutoFilter
Ash.AutoFilterMode = False

Next Rnum
End If
</CODE>cleanup: Set OutApp = Nothing Application.DisplayAlerts = False Cws.Delete Application.DisplayAlerts = True
<CODE>With Application
.EnableEvents = True
.ScreenUpdating = True
End With
End Sub
Function RangetoHTML(rng As Range)
' Works in Excel 2000, Excel 2002, Excel 2003, Excel 2007, Excel 2010, Outlook 2000, Outlook 2002, Outlook 2003, Outlook 2007, and Outlook 2010.
Dim fso As Object
Dim ts As Object
Dim TempFile As String
Dim TempWB As Workbook

TempFile = Environ$("temp") & "/" & Format(Now, "dd-mm-yy h-mm-ss") & ".htm"

' Copy the range and create a workbook to receive the data.
Set TempWB = Workbooks.Add(1)
With TempWB.Sheets(1)
.Cells(1).PasteSpecial Paste:=8
.Cells(1).PasteSpecial xlPasteValues, , False, False
.Cells(1).PasteSpecial xlPasteFormats, , False, False
Application.CutCopyMode = False
On Error Resume Next
.DrawingObjects.Visible = True
On Error GoTo 0
End With

' Publish the sheet to an .htm file.
With TempWB.PublishObjects.Add( _
SourceType:=xlSourceRange, _
Filename:=TempFile, _
Sheet:=TempWB.Sheets(1).Name, _
Source:=TempWB.Sheets(1).UsedRange.Address, _
.Publish (True)
End With

' Read all data from the .htm file into the RangetoHTML subroutine.
Set fso = CreateObject("Scripting.FileSystemObject")
Set ts = fso.GetFile(TempFile).OpenAsTextStream(1, -2)
RangetoHTML = ts.ReadAll
RangetoHTML = Replace(RangetoHTML, "align=center x:publishsource=", _
"align=left x:publishsource=")

' Close TempWB.
TempWB.Close savechanges:=False

' Delete the htm file.
Kill TempFile

Set ts = Nothing
Set fso = Nothing
Set TempWB = Nothing
End Function</CODE>

Excel Facts

Is there a shortcut key for strikethrough?
Ctrl+S is used for Save. Ctrl+5 is used for Strikethrough. Why Ctrl+5? When you use hashmarks to count |||| is 4, strike through to mean 5.

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