IF Statements and multiple, possibly overlapping dates

[jiggaman84]

Hey,

I've got a real head scratcher and I hope someone out there can help me.
Here is the situation: I have 4 dates -- Budgeted Possession Date, Actual Possession Date, Budgeted Commencement Date, Actual Commencement Date.

Budgeted Possession always comes before Budgeted Commencement and Actual Possession always comes before Actual Commencement. It is possible that Actual Possession or Actual Commencement happens before, in between, or after Budgeted Possession and budgeted Commencement (and vice versa).

I need to show what happens every month for one year depending on when these dates fall. I've tried some nested If(And statements but I quickly become overwhelmed. Basically I need a formula that covers every scenario possible.

Can this be done?

Thanks in advance.

 

[alan.m]

Hey,

I've got a real head scratcher and I hope someone out there can help me.
Here is the situation: I have 4 dates -- Budgeted Possession Date, Actual Possession Date, Budgeted Commencement Date, Actual Commencement Date.

Budgeted Possession always comes before Budgeted Commencement and Actual Possession always comes before Actual Commencement. It is possible that Actual Possession or Actual Commencement happens before, in between, or after Budgeted Possession and budgeted Commencement (and vice versa).

I need to show what happens every month for one year depending on when these dates fall. I've tried some nested If(And statements but I quickly become overwhelmed. Basically I need a formula that covers every scenario possible.

Can this be done?

Thanks in advance.

Hi Jiggaman84,
I follow that you have dates for each of 4 events, so I guess you have a column for each event that's filled with dates.
I guess you are after some kind of result in the next column. Can you provide some sample data for the results you are looking for?
Cheers,
Alan.

 

[jiggaman84]

Alan,

You are correct and thank you for taking the time


Ok here it goes:

During the Possession date, a tenant pays Base Rent. Once the commencement date kicks in base rent plus maintenance fees and taxes are included in the monthly payments.

Also keep in mind that budgeted rental rates and actual rental rates may differ.

Example:
Budgeted Possession date - Apr 1/11
Budgeted Commencement date - Aug 1/11

Actual Possession date - Feb 1/11
Actual Commencement date - Jun 1/11

Here is what should happen:

Since Actual Poss date occurs first, I must record the actual monthly rent payments from Feb 1/11 - Apr 1/11. Once April comes around, I know have to show the difference in rental payments between Budgeted & Actual rates.

Jun 1/11, actual monthly payments increases (as maintenance and taxes are added to the rental rate). Jun 1/11 is within the budgeted range between Possession and Commencement dates. So I know have to show the difference between the increased Actual rate (Gross Rate) and the the budgeted rental rate. After Aug 1/11 I must show the difference between Actual Gross rent and budgeted gross rent.

I hope this is clear enough. I'm concerned with the when each date falls realtive to the other dates and based on that I either show the difference (if within said range) or the actual/budgeted monthly rental rate .

Please let me know if this is unclear in anyway and also take note that budgeted or actual dates can fall before, during or after each other.

The strategy I was going to use was to come up with enough IF(And statements to cover every scenario, set them to TRUE or FALSE and multiply by the appropriate rate or difference in rate and then add all the statements together.

Thanks again

 

[alan.m]

Alan,

You are correct and thank you for taking the time


Ok here it goes:

During the Possession date, a tenant pays Base Rent. Once the commencement date kicks in base rent plus maintenance fees and taxes are included in the monthly payments.

Also keep in mind that budgeted rental rates and actual rental rates may differ.

Example:
Budgeted Possession date - Apr 1/11
Budgeted Commencement date - Aug 1/11

Actual Possession date - Feb 1/11
Actual Commencement date - Jun 1/11

Here is what should happen:

Since Actual Poss date occurs first, I must record the actual monthly rent payments from Feb 1/11 - Apr 1/11. Once April comes around, I know have to show the difference in rental payments between Budgeted & Actual rates.

Jun 1/11, actual monthly payments increases (as maintenance and taxes are added to the rental rate). Jun 1/11 is within the budgeted range between Possession and Commencement dates. So I know have to show the difference between the increased Actual rate (Gross Rate) and the the budgeted rental rate. After Aug 1/11 I must show the difference between Actual Gross rent and budgeted gross rent.

I hope this is clear enough. I'm concerned with the when each date falls realtive to the other dates and based on that I either show the difference (if within said range) or the actual/budgeted monthly rental rate .

Please let me know if this is unclear in anyway and also take note that budgeted or actual dates can fall before, during or after each other.

The strategy I was going to use was to come up with enough IF(And statements to cover every scenario, set them to TRUE or FALSE and multiply by the appropriate rate or difference in rate and then add all the statements together.

Thanks again

Do you have any sample data? It would be particulary helpful if you could show what the expected inputs are, and the expected outputs, in a Excel type table and I'll try to help with the formula . .

 

[jiggaman84]

Hey Alan,

I've got a few examples for you, but I am not sure how to attach the excel sheet. Any suggestions?

 

[jeffreybrown]

You cannot upload workbooks to this site but you could use a file server such as Box.net and then provide a link.

The better way is to post a small representative sample of your data with the expected result using an HTML maker.

Look at my signature.

 

[jiggaman84]

Here is the information...

Excel Workbook
	B	C	D	E	F	G	H	I	J	K	L	M	N
9											Budgeted	Actual/	Actual/
10				Budgeted	Actual	Budgeted	Actual	Budgeted	Budgeted	Budgeted	Monthly	Reforecast	Reforecast
11				Possession	Possession	Commencement	Commencement	Net	CAM	Taxes	Gross	Net	Gross
12	Tenant	Unit	Area (sf)	Date	Date	Date	Date	Rent psf	psf	psf	Income	Rent psf	Income
13
14
15											$ -		$ -
16	Example 1	B100	3,966	1-Apr-11	1-Feb-11	1-Aug-11	1-Jun-11	$ 12.00	$ 5.52	$ 7.44	$ 8,249	$ 12.00	$ 8,249
17	Example 2	B200	1,500	1-Jan-11	1-Mar-11	1-Apr-11	1-May-11	$ 15.00	$ 5.52	$ 7.44	$ 3,495	$ 10.00	$ 2,870
18	Example 3	B300	3,000	1-Jan-11	1-Jul-11	1-Mar-11	1-Sep-11	$ 8.00	$ 5.52	$ 7.44	$ 5,240	$ 10.00	$ 5,740
19	Example 4	B400	5,000	1-Jul-11	1-Jan-11	1-Sep-11	1-Mar-11	$ 10.00	$ 5.52	$ 7.44	$ 9,567	$ 10.00	$ 9,567
20	Example 5	B400	2,000	1-Jan-11	1-Jan-11	1-Apr-11	1-Apr-11	$ 25.00	$ 5.52	$ 7.44	$ 6,327	$ 30.00	$ 7,160
Shopping Centre

Excel 2007

Cell Formulas
Range	Formula
L15	=+(((D15*(I15+J15+K15))/12))*$C$5
L16	=+(((D16*(I16+J16+K16))/12))
L17	=+(((D17*(I17+J17+K17))/12))
L18	=+(((D18*(I18+J18+K18))/12))
L19	=+(((D19*(I19+J19+K19))/12))
L20	=+(((D20*(I20+J20+K20))/12))
N15	=(((M15+K15+J15)*D15)/12)*$C$5
N16	=(((M16+K16+J16)*D16)/12)
N17	=(((M17+K17+J17)*D17)/12)
N18	=(((M18+K18+J18)*D18)/12)
N19	=(((M19+K19+J19)*D19)/12)
N20	=(((M20+K20+J20)*D20)/12)

 

[jiggaman84]

And here are the monthly amounts for the first two examples...

Excel Workbook
	P	Q	R	S	T	U	V	W	X	Y	Z	AA	AB
12	Jan-11	Feb-11	Mar-11	Apr-11	May-11	Jun-11	Jul-11	Aug-11	Sep-11	Oct-11	Nov-11	Dec-11	Total
13
14	-	3,966	3,966	-	-	4,283	4,283	-	-	-	-	-	16,499
15	(1,875)	(1,875)	(625)	(2,245)	(625)	(625)	(625)	(625)	(625)	(625)	(625)	(625)	(11,620)
Shopping Centre

Excel 2007

Cell Formulas
Range	Formula
Q14	=M14*D14/12
Q15	=P15
R14	=Q14
R15	=(M15-I15)*D15/12
S14	=(M14-I14)*D14/12
S15	=-L15+M15*D15/12
T14	=S14
T15	=(M15-I15)*D15/12
U14	=(SUM(M14,J14:K14)-I14)*D14/12
U15	=T15
V14	=U14
V15	=U15
X14	=W14
X15	=W15
Y14	=X14
Y15	=X15
Z14	=Y14
Z15	=Y15
AA14	=Z14
AA15	=Z15
AB14	=SUM(P14:AA14)
AB15	=SUM(P15:AA15)
P15	=-I15*D15/12
W15	=V15