Subtotal + sumif?

[DENISEKELLY]

Hello!

I have created this chart to track company travel for the year. I wanted the chart to be sortable so I could look at the number of trips a team, individual, etc. are taking each month and the costs associated.

Where I am getting stuck is the monthly totals formula. I need the monthly spend to act as subtotals, and disregard rows that are not visible when sorted.

If I were to imagine the formula to get determine my February spend it would be this: SUBTOTAL(SUMIF(F2:F18,"FEBRUARY",I2:I18)

Can you help me figure out this formula, assuming I have already sorted the table as such?

Thanks in advance!

	A	B	C	D
1	TEAM	REGION	MONTH	COST
9	OPS	ASIA	JANUARY	$18000
12	SALES	EUROPE	FEBRUARY	$6000
15	CFO	ASIA	JANUARY	$18000
16
17
18			JANUARY SPEND	???
19			FEBRUARY SPEND	???
20			MARCH SPEND

<tbody>
</tbody>

 

[DENISEKELLY]

Let me correct my imaginary formula as I reduced columns,

SUBTOTAL(SUMIF(C2:C17,"FEBRUARY",D2:D17)
​

 

[DanteAmor]

Hi @★ DENISEKELLY, welcome to the forum!

Try this

<table border="1" cellspacing="0" style="font-family:Calibri,Arial; font-size:11pt; background-color:#ffffff; "> <colgroup><col style="font-weight:bold; width:30px; " /><col style="width:76.04px;" /><col style="width:154.93px;" /><col style="width:130.22px;" /><col style="width:118.81px;" /></colgroup><tr style="background-color:#cacaca; text-align:center; font-weight:bold; font-size:8pt; "><td > </td><td >A</td><td >B</td><td >C</td><td >D</td></tr><tr style="height:19px ;" ><td style="font-size:8pt; background-color:#cacaca; text-align:center; " >1</td><td >TEAM</td><td >REGION</td><td >MONTH</td><td >COST</td></tr><tr style="height:19px ;" ><td style="font-size:8pt; background-color:#cacaca; text-align:center; " >9</td><td >OPS</td><td >ASIA</td><td >JANUARY</td><td style="text-align:right; ">$18,000.00</td></tr><tr style="height:19px ;" ><td style="font-size:8pt; background-color:#cacaca; text-align:center; " >12</td><td >SALES</td><td >EUROPE</td><td >FEBRUARY</td><td style="text-align:right; ">$6,000.00</td></tr><tr style="height:19px ;" ><td style="font-size:8pt; background-color:#cacaca; text-align:center; " >15</td><td >CFO</td><td >ASIA</td><td >JANUARY</td><td style="text-align:right; ">$15,000.00</td></tr><tr style="height:19px ;" ><td style="font-size:8pt; background-color:#cacaca; text-align:center; " >16</td><td > </td><td > </td><td > </td><td > </td></tr><tr style="height:19px ;" ><td style="font-size:8pt; background-color:#cacaca; text-align:center; " >17</td><td > </td><td > </td><td > </td><td > </td></tr><tr style="height:19px ;" ><td style="font-size:8pt; background-color:#cacaca; text-align:center; " >18</td><td > </td><td > </td><td > </td><td > </td></tr><tr style="height:19px ;" ><td style="font-size:8pt; background-color:#cacaca; text-align:center; " >19</td><td > </td><td > </td><td > </td><td > </td></tr><tr style="height:19px ;" ><td style="font-size:8pt; background-color:#cacaca; text-align:center; " >20</td><td > </td><td > </td><td > </td><td > </td></tr><tr style="height:19px ;" ><td style="font-size:8pt; background-color:#cacaca; text-align:center; " >21</td><td > </td><td >JANUARY SPEND</td><td style="text-align:right; ">$33,000.00</td><td > </td></tr><tr style="height:19px ;" ><td style="font-size:8pt; background-color:#cacaca; text-align:center; " >22</td><td > </td><td >FEBRUARY SPEND</td><td > </td><td > </td></tr><tr style="height:19px ;" ><td style="font-size:8pt; background-color:#cacaca; text-align:center; " >23</td><td > </td><td >MARCH SPEND</td><td > </td><td > </td></tr></table><br /><table style="font-family:Arial; font-size:10pt; border-style: groove ;border-color:#00ff00;background-color:#fffcf9; color:#000000; "><tr><td ><b></b></td></tr><tr><td ><table border = "1" cellspacing="0" cellpadding="2" style="font-family:Arial; font-size:9pt;"><tr style="background-color:#cacaca; font-size:10pt;"><td >Cell</td><td >Formula</td></tr><tr><td >C21</td><td >=SUMPRODUCT(SUBTOTAL(109,OFFSET($D$2,ROW($D$2:$D$15)-ROW($D$2),,1))*(C2:C15="JANUARY"))</td></tr></table></td></tr></table>

 

[DENISEKELLY]

Works like a charm!!! Thanks so much!!!

 

[DanteAmor]

You could take the name of the month in column C, then it would look like this:

<table border="1" cellspacing="0" style="font-family:Calibri,Arial; font-size:11pt; background-color:#ffffff; "> <colgroup><col style="font-weight:bold; width:30px; " /><col style="width:76.04px;" /><col style="width:154.93px;" /><col style="width:130.22px;" /><col style="width:118.81px;" /></colgroup><tr style="background-color:#cacaca; text-align:center; font-weight:bold; font-size:8pt; "><td > </td><td >A</td><td >B</td><td >C</td><td >D</td></tr><tr style="height:19px ;" ><td style="font-size:8pt; background-color:#cacaca; text-align:center; " >1</td><td >TEAM</td><td >REGION</td><td >MONTH</td><td >COST</td></tr><tr style="height:19px ;" ><td style="font-size:8pt; background-color:#cacaca; text-align:center; " >9</td><td >OPS</td><td >ASIA</td><td >JANUARY</td><td style="text-align:right; ">$18,000.00</td></tr><tr style="height:19px ;" ><td style="font-size:8pt; background-color:#cacaca; text-align:center; " >12</td><td >SALES</td><td >EUROPE</td><td >FEBRUARY</td><td style="text-align:right; ">$6,000.00</td></tr><tr style="height:19px ;" ><td style="font-size:8pt; background-color:#cacaca; text-align:center; " >15</td><td >CFO</td><td >ASIA</td><td >JANUARY</td><td style="text-align:right; ">$15,000.00</td></tr><tr style="height:19px ;" ><td style="font-size:8pt; background-color:#cacaca; text-align:center; " >16</td><td > </td><td > </td><td > </td><td > </td></tr><tr style="height:19px ;" ><td style="font-size:8pt; background-color:#cacaca; text-align:center; " >17</td><td > </td><td > </td><td > </td><td > </td></tr><tr style="height:19px ;" ><td style="font-size:8pt; background-color:#cacaca; text-align:center; " >18</td><td > </td><td > </td><td > </td><td > </td></tr><tr style="height:19px ;" ><td style="font-size:8pt; background-color:#cacaca; text-align:center; " >19</td><td > </td><td > </td><td > </td><td > </td></tr><tr style="height:19px ;" ><td style="font-size:8pt; background-color:#cacaca; text-align:center; " >20</td><td > </td><td > </td><td > </td><td > </td></tr><tr style="height:19px ;" ><td style="font-size:8pt; background-color:#cacaca; text-align:center; " >21</td><td > </td><td > </td><td >JANUARY</td><td style="text-align:right; ">$33,000.00</td></tr><tr style="height:19px ;" ><td style="font-size:8pt; background-color:#cacaca; text-align:center; " >22</td><td > </td><td > </td><td >FEBRUARY</td><td style="text-align:right; ">$6,000.00</td></tr><tr style="height:19px ;" ><td style="font-size:8pt; background-color:#cacaca; text-align:center; " >23</td><td > </td><td > </td><td >MARCH</td><td style="text-align:right; ">$0.00</td></tr></table><br /><table style="font-family:Arial; font-size:10pt; border-style: groove ;border-color:#00ff00;background-color:#fffcf9; color:#000000; "><tr><td ><b></b></td></tr><tr><td ><table border = "1" cellspacing="0" cellpadding="2" style="font-family:Arial; font-size:9pt;"><tr style="background-color:#cacaca; font-size:10pt;"><td >Cell</td><td >Formula</td></tr><tr><td >D21</td><td >=SUMPRODUCT(SUBTOTAL(109,OFFSET($D$2,ROW($D$2:$D$15)-ROW($D$2),,1))*($C$2:$C$15=C21))</td></tr></table></td></tr></table>

 

[DanteAmor]

Works like a charm!!! Thanks so much!!!

I'm glad to help you. Thanks for the feedback.

 

[Shaughee]

Can you advise what the different syntax are doing? I have a very large set of data applying a SUMIF formula to. I would like to be able to leverage the SUBTOTAL functionality. Why is "SUBTOTAL (109," required? What is the difference between 109 & 9? I do not understand what is going on in the formula and not sure if it will work in my scenario. It will need to be revised and I want to make sure I change formula correctly to get the output I am looking for

 

[DanteAmor]

Check this

https://www.ablebits.com/office-addins-blog/2016/08/16/excel-subtotal-function/