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Excel 2019: Use a Pivot Table to Compare Lists

May 23, 2019 - by Bill Jelen

Excel Use a Pivot Table to Compare Lists. Photo Credit: Element5 Digital at Unsplash.com

When you think of comparing lists, you probably think of VLOOKUP. If you have two lists to compare, you need to add two columns of VLOOKUP. In the figure below, you are trying to compare Tuesday to Monday and Wednesday to Tuesday and maybe even Wednesday to Monday. It is going to take a lot of VLOOKUP columns to figure out who was added to and dropped from each list.

Three lists are shown in Excel. Each list has a name and a number. There are lists from Monday, Tuesday, and Wednesday.

You can use pivot tables to make this job far easier. Combine all of your lists into a single list with a new column called Source. In the Source column, identify which list the data came from.

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Excel Replicate a Pivot Table for Each Rep. Photo Credit: Thijs Schouten at Unsplash.com

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Excel Use Ctrl+T with VLOOKUP and Charts. Photo Credit: Steve Johnson at Unsplash.com

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It is fairly cool that you can use Ctrl+T after setting up the pivot table, VLOOKUP, or chart, and Excel still makes the range expand.

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