Click button to generate hyperlinks to open files in various folders

n0c0re

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Joined
Jun 21, 2012
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8
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Accent 5"/> <w:LsdException Locked="false" Priority="73" SemiHidden="false" UnhideWhenUsed="false" Name="Colorful Grid Accent 5"/> <w:LsdException Locked="false" Priority="60" SemiHidden="false" UnhideWhenUsed="false" Name="Light Shading Accent 6"/> <w:LsdException Locked="false" Priority="61" SemiHidden="false" UnhideWhenUsed="false" Name="Light List Accent 6"/> <w:LsdException Locked="false" Priority="62" SemiHidden="false" UnhideWhenUsed="false" Name="Light Grid Accent 6"/> <w:LsdException Locked="false" Priority="63" SemiHidden="false" UnhideWhenUsed="false" Name="Medium Shading 1 Accent 6"/> <w:LsdException Locked="false" Priority="64" SemiHidden="false" UnhideWhenUsed="false" Name="Medium Shading 2 Accent 6"/> <w:LsdException Locked="false" Priority="65" SemiHidden="false" UnhideWhenUsed="false" Name="Medium List 1 Accent 6"/> <w:LsdException Locked="false" Priority="66" SemiHidden="false" UnhideWhenUsed="false" Name="Medium List 2 Accent 6"/> <w:LsdException Locked="false" Priority="67" SemiHidden="false" UnhideWhenUsed="false" Name="Medium Grid 1 Accent 6"/> <w:LsdException Locked="false" Priority="68" SemiHidden="false" UnhideWhenUsed="false" Name="Medium Grid 2 Accent 6"/> <w:LsdException Locked="false" Priority="69" SemiHidden="false" UnhideWhenUsed="false" Name="Medium Grid 3 Accent 6"/> <w:LsdException Locked="false" Priority="70" SemiHidden="false" UnhideWhenUsed="false" Name="Dark List Accent 6"/> <w:LsdException Locked="false" Priority="71" SemiHidden="false" UnhideWhenUsed="false" Name="Colorful Shading Accent 6"/> <w:LsdException Locked="false" Priority="72" SemiHidden="false" UnhideWhenUsed="false" Name="Colorful List Accent 6"/> <w:LsdException Locked="false" Priority="73" SemiHidden="false" UnhideWhenUsed="false" Name="Colorful Grid Accent 6"/> <w:LsdException Locked="false" Priority="19" SemiHidden="false" UnhideWhenUsed="false" QFormat="true" Name="Subtle Emphasis"/> <w:LsdException Locked="false" Priority="21" SemiHidden="false" UnhideWhenUsed="false" QFormat="true" Name="Intense Emphasis"/> <w:LsdException Locked="false" Priority="31" SemiHidden="false" UnhideWhenUsed="false" QFormat="true" Name="Subtle Reference"/> <w:LsdException Locked="false" Priority="32" SemiHidden="false" UnhideWhenUsed="false" QFormat="true" Name="Intense Reference"/> <w:LsdException Locked="false" Priority="33" SemiHidden="false" UnhideWhenUsed="false" QFormat="true" Name="Book Title"/> <w:LsdException Locked="false" Priority="37" Name="Bibliography"/> <w:LsdException Locked="false" Priority="39" QFormat="true" Name="TOC Heading"/> </w:LatentStyles> </xml><![endif]--><!--[if gte mso 10]> <style> /* Style Definitions */ table.MsoNormalTable {mso-style-name:"Table Normal"; mso-tstyle-rowband-size:0; mso-tstyle-colband-size:0; mso-style-noshow:yes; mso-style-priority:99; mso-style-qformat:yes; mso-style-parent:""; mso-padding-alt:0cm 5.4pt 0cm 5.4pt; mso-para-margin:0cm; mso-para-margin-bottom:.0001pt; mso-pagination:widow-orphan; font-size:11.0pt; font-family:"Calibri","sans-serif"; mso-ascii-font-family:Calibri; mso-ascii-theme-font:minor-latin; mso-fareast-font-family:"Times New Roman"; mso-fareast-theme-font:minor-fareast; mso-hansi-font-family:Calibri; mso-hansi-theme-font:minor-latin; mso-bidi-font-family:"Times New Roman"; mso-bidi-theme-font:minor-bidi;} </style> <![endif]-->Hi,

I’m using Excel 2007 on Windows 7 64-bit.

I am managing a list of drawings (pdfs, dwgs, etc). The drawings are in several folders as, e.g.

ParentFolder/Group A/Date1/Drawing1. pdf
ParentFolder/Group A/Date1/Drawing2. pdf
ParentFolder/Group A/Date1/Drawing3. pdf
ParentFolder/Group A/Date109/Drawing1. pdf
Parent Folder/Group B/Drawing5.pdf
etc, etc

The current form of the SS is something like this:
-Column A – Description
-Column B – Drawing number
-Column C – Drawing revision
-Column D – File name (including extension)
-Column E – Subfolder
-New row for each file

“Subfolder” could be 1 or more levels:
Group A/Date1
Group B
etc, etc

I would like to add a new column F where you can click to open the specific file (displayed text could be something short like “Open”).

I would like to create a button at the top that you can click to generate/regenerate these links by stringing together the information already entered (Filename and Subfolder). I know you could create links directly but it is desirable to generate it from the other columns in case ParentFolder changes or if Subfolder is renamed.

So if I highlight column F from Row 200 to Row 250 and click the button, the VBA could generate the links in F200-F250 based on info in D200-D250 and E200-E250. ParentFolder would have to be specified once somewhere at the top (e.g. A1).

I appreciate any help you are able to provide.

Regards
 

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TKB

Board Regular
Joined
Aug 18, 2011
Messages
128
Could you create a quick 3 row table to show exactly how its shown? That would be a big help for me.

Thanks!
 

n0c0re

New Member
Joined
Jun 21, 2012
Messages
8
35i0imw.png
 

TKB

Board Regular
Joined
Aug 18, 2011
Messages
128
Thanks, using the information provided in the screenshot, this is what i came up with. Remember to always create a backup of your document when testing macros!

Code:
Range("F5").Select

Do Until ActiveCell.Select = ""


ActiveSheet.Hyperlinks.Add Anchor:=Selection, Address:= _
        Range("A1").Value & ActiveCell.Offset(0, 1).Value & ActiveCell.Offset(0, 2).Value _
        , TextToDisplay:= _
        "Open"


ActiveCell.Offset(1, 0).Select


Loop

Hope this works!!!
 

n0c0re

New Member
Joined
Jun 21, 2012
Messages
8

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Thanks TKB.

Do you think you could also do one where the text to display is the filename? That way I can move the unlinked filenames offscreen and save myself a column.

I will test both after work.

Also, if you have any improvements to suggest. For example, how the macro knows where to start and when to stop.
I'm guessing that the hyperlink will be sensitive to the exact entering of the ParentFolder and SubFolder entries. By this I mean that ParentFolder must end with "\" or SubFolder must start with one, but not both.

Thanks again.
 
Last edited:

TKB

Board Regular
Joined
Aug 18, 2011
Messages
128
Thanks TKB.

Do you think you could also do one where the text to display is the filename? That way I can move the unlinked filenames offscreen and save myself a column.

you would simply change the word "Open" (Remove the word open and the quotes around it) to:

Range("A1").Value & ActiveCell.Offset(0,1).Value & ActiveCell.Offset(0,2).Value

That will make the link appear as the file name instead of "Open".

I will test both after work.

Also, if you have any improvements to suggest. For example, how the macro knows where to start and when to stop.
I'm guessing that the hyperlink will be sensitive to the exact entering of the ParentFolder and SubFolder entries. By this I mean that ParentFolder must end with "\" or SubFolder must start with one, but not both.

Thanks again.


Yes, the hyperlink will be sensitive. If you would like to remove the beginning and end "\" and have them automatically added, that can be done, but the ones in the middle will need to stay.

For the screenshot you gave me, if you dont want to add those "\" you would change the code to look like this:

Change the blue text

ActiveSheet.Hyperlinks.Add Anchor:=Selection, Address:= _
Range("A1").Value & ActiveCell.Offset(0,1).Value & "\" & ActiveCell.Offset(0,2).Value _
 

n0c0re

New Member
Joined
Jun 21, 2012
Messages
8
Made some changes and fixes.

Code:
Sub RegenerateLinks()

Range("J13").Select

Do Until ActiveCell.Offset(0, 1).Value = ""

ActiveSheet.Hyperlinks.Add Anchor:=Selection, Address:= _
        Range("O3").Value & "\" & ActiveCell.Offset(0, 5).Value & "\" & ActiveCell.Offset(0, 1).Value _
        , TextToDisplay:= _
        ActiveCell.Offset(0, 1).Value

ActiveCell.Offset(0, 1).Copy
ActiveCell.PasteSpecial (xlPasteFormats)
ActiveCell.Font.Underline = True
ActiveCell.Font.Color = vbBlue
Selection.Interior.ColorIndex = 0

ActiveCell.Offset(1, 0).Select

Loop

Range("J13").Select

End Sub

Exact cell references may differ. See pic for actual SS. Heavily redacted for work, sorry.

33c0r45.png
 

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