Using VLookup to return multiple values

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mike4

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Mar 24, 2010
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20
Good afternoon everyone in Excel land.

I'm not sure if what I want to do is possible or not, but here goes...

Our sales manager wants to be able to enter a size of inventory (tires) in to an .xlsx that I've built her and have it return all items we have of that particular size. It could be anywhere from 1 to around 20 or so SKUs that match a particular size. As these are tires, the sizes are very specific, not just "Large" or "Extra Small".

Is there a way to reference that to my master item list and return all lines that match her specified size?

Thanks in advance for any help.

Mike
 

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here is an example of doing that
Excel Workbook
ABCDE
1DepartmentNameAddressPhoneEmail
2AccountingJoe Smith123 A Street281-555-7171Smith.J@abc.com
3AccountingSteve Gates3356 City Avenue713-555-1124Gates.S@abc.com
4AccountingDebbie Anston7517 County Line832-555-4004Anston.D@abc.com
5CollectionsHooker Mannis311 Loveland Ave713-555-1123Mannis.H@abc.com
6CollectionsTiger Woods1697 Constance Dr832-555-4003Woods.T@abc.com
7CollectionsTom Longfellow4143 A Street281-555-7177Longfellow.T@abc.com
8Customer ServiceFrank Ling350 City Court Ln281-555-7172Ling.F@abc.com
9Customer ServiceArnold Palmer3312 Loveland Ave713-555-1125Palmer.A@abc.com
10Customer ServicePhil Perry8670 Constance Dr832-555-4005Perry.P@abc.com
11ExecutiveBill Jobs1124 A Street281-555-7173Jobs.B@abc.com
12ExecutiveCarl Reins4357 City Avenue713-555-1126Reins.C@abc.com
13ExecutiveBonnie Rath6522 County Line832-555-4006Rath.B@abc.com
14FinanceKarl Reiner355 City Avenue713-555-1122Reiner.K@abc.com
15FinanceMary Pierce15700 County Line832-555-4002Pierce.M@abc.com
16FinanceDebbie Winston2350 City Court Ln281-555-7176Winston.D@abc.com
17HRCarol Lovely1666 Constance Dr832-555-4001Lovely.C@abc.com
18HRBarbra Wings1525 A Street281-555-7175Wings.B@abc.com
19HRTerri Mercer7315 City Avenue713-555-1128Mercer.T@abc.com
20SalesBob Ricker1515 County Line832-555-4000Ricker.B@abc.com
21SalesConnie Gaston2351 City Court Ln281-555-7174Gaston.C@abc.com
22SalesKen Smith5310 Loveland Ave713-555-1127Smith.K@abc.com
Open
Excel 2003
Excel Workbook
ABCDE
1Match DeptCollections3
2DepartmentNameAddressPhoneEmail
3CollectionsHooker Mannis311 Loveland Ave713-555-1123Mannis.H@abc.com
4CollectionsTiger Woods1697 Constance Dr832-555-4003Woods.T@abc.com
5CollectionsTom Longfellow4143 A Street281-555-7177Longfellow.T@abc.com
6
7
8
Sheet2
Excel 2003
Cell Formulas
RangeFormula
C1=COUNTIF(Open!$A$2:$A$16,B1)
#VALUE!
Entered with Ctrl+Shift+Enter. If entered correctly, Excel will surround with curly braces {}.
 
Upvote 0
texasalynn said:
=IF(ROWS(A$3:A3)>$C$1,"",INDEX(Open!$A$1:$F$22,SMALL(IF(Open!$A$1:$A$22=$B$1,ROW(Open!$A$1:$A$22)),ROW(1:1)),COLUMNS($A2:A2)))
Click to expand...
If you're using ROWS(...) and COLUMNS(...) in the highlighted areas why not use it here also:

=IF(ROWS(A$3:A3)>$C$1,"",INDEX(Open!$A$1:$F$22,SMALL(IF(Open!$A$1:$A$22=$B$1,ROW(Open!$A$1:$A$22)),ROWS(A$3:A3)),COLUMNS($A2:A2)))

ROW(...) leaves the formula vulnerable to new row insertions before the referenced range.

ROWS(...) makes it more robust without adding any undue complexity or inefficiency.
 
Upvote 0
Biff,

Good question - but this was something I received from Aladin Akyurek and I've never really studied it. 'Cuz if it's not broke don't fix it. :biggrin:
 
Upvote 0
mike4 said:
Good afternoon everyone in Excel land.

I'm not sure if what I want to do is possible or not, but here goes...

Our sales manager wants to be able to enter a size of inventory (tires) in to an .xlsx that I've built her and have it return all items we have of that particular size. It could be anywhere from 1 to around 20 or so SKUs that match a particular size. As these are tires, the sizes are very specific, not just "Large" or "Extra Small".

Is there a way to reference that to my master item list and return all lines that match her specified size?

Thanks in advance for any help.

Mike
Click to expand...
Let's assume this is your data in the range A1:B15

<TABLE style="WIDTH: 80pt; BORDER-COLLAPSE: collapse" cellSpacing=0 cellPadding=0 width=106 border=0 x:str><COLGROUP><COL style="WIDTH: 40pt; mso-width-source: userset; mso-width-alt: 1696" span=2 width=53><TBODY><TR style="HEIGHT: 12.75pt" height=17><TD class=xl22 style="BORDER-RIGHT: windowtext 0.5pt solid; BORDER-TOP: windowtext 0.5pt solid; BORDER-LEFT: windowtext 0.5pt solid; WIDTH: 40pt; BORDER-BOTTOM: windowtext 0.5pt solid; HEIGHT: 12.75pt; BACKGROUND-COLOR: transparent" width=53 height=17>Size</TD><TD class=xl22 style="BORDER-RIGHT: windowtext 0.5pt solid; BORDER-TOP: windowtext 0.5pt solid; BORDER-LEFT: windowtext; WIDTH: 40pt; BORDER-BOTTOM: windowtext 0.5pt solid; BACKGROUND-COLOR: transparent" width=53>SKU</TD></TR><TR style="HEIGHT: 12.75pt" height=17><TD class=xl22 style="BORDER-RIGHT: windowtext 0.5pt solid; BORDER-TOP: windowtext; BORDER-LEFT: windowtext 0.5pt solid; BORDER-BOTTOM: windowtext 0.5pt solid; HEIGHT: 12.75pt; BACKGROUND-COLOR: transparent" height=17>3 </TD><TD class=xl22 style="BORDER-RIGHT: windowtext 0.5pt solid; BORDER-TOP: windowtext; BORDER-LEFT: windowtext; BORDER-BOTTOM: windowtext 0.5pt solid; BACKGROUND-COLOR: transparent">SKU1</TD></TR><TR style="HEIGHT: 12.75pt" height=17><TD class=xl22 style="BORDER-RIGHT: windowtext 0.5pt solid; BORDER-TOP: windowtext; BORDER-LEFT: windowtext 0.5pt solid; BORDER-BOTTOM: windowtext 0.5pt solid; HEIGHT: 12.75pt; BACKGROUND-COLOR: transparent" height=17>3 </TD><TD class=xl22 style="BORDER-RIGHT: windowtext 0.5pt solid; BORDER-TOP: windowtext; BORDER-LEFT: windowtext; BORDER-BOTTOM: windowtext 0.5pt solid; BACKGROUND-COLOR: transparent">SKU2</TD></TR><TR style="HEIGHT: 12.75pt" height=17><TD class=xl22 style="BORDER-RIGHT: windowtext 0.5pt solid; BORDER-TOP: windowtext; BORDER-LEFT: windowtext 0.5pt solid; BORDER-BOTTOM: windowtext 0.5pt solid; HEIGHT: 12.75pt; BACKGROUND-COLOR: transparent" height=17>5 </TD><TD class=xl22 style="BORDER-RIGHT: windowtext 0.5pt solid; BORDER-TOP: windowtext; BORDER-LEFT: windowtext; BORDER-BOTTOM: windowtext 0.5pt solid; BACKGROUND-COLOR: transparent">SKU3</TD></TR><TR style="HEIGHT: 12.75pt" height=17><TD class=xl22 style="BORDER-RIGHT: windowtext 0.5pt solid; BORDER-TOP: windowtext; BORDER-LEFT: windowtext 0.5pt solid; BORDER-BOTTOM: windowtext 0.5pt solid; HEIGHT: 12.75pt; BACKGROUND-COLOR: transparent" height=17>3 </TD><TD class=xl22 style="BORDER-RIGHT: windowtext 0.5pt solid; BORDER-TOP: windowtext; BORDER-LEFT: windowtext; BORDER-BOTTOM: windowtext 0.5pt solid; BACKGROUND-COLOR: transparent">SKU4</TD></TR><TR style="HEIGHT: 12.75pt" height=17><TD class=xl22 style="BORDER-RIGHT: windowtext 0.5pt solid; BORDER-TOP: windowtext; BORDER-LEFT: windowtext 0.5pt solid; BORDER-BOTTOM: windowtext 0.5pt solid; HEIGHT: 12.75pt; BACKGROUND-COLOR: transparent" height=17>1 </TD><TD class=xl22 style="BORDER-RIGHT: windowtext 0.5pt solid; BORDER-TOP: windowtext; BORDER-LEFT: windowtext; BORDER-BOTTOM: windowtext 0.5pt solid; BACKGROUND-COLOR: transparent">SKU5</TD></TR><TR style="HEIGHT: 12.75pt" height=17><TD class=xl22 style="BORDER-RIGHT: windowtext 0.5pt solid; BORDER-TOP: windowtext; BORDER-LEFT: windowtext 0.5pt solid; BORDER-BOTTOM: windowtext 0.5pt solid; HEIGHT: 12.75pt; BACKGROUND-COLOR: transparent" height=17>4 </TD><TD class=xl22 style="BORDER-RIGHT: windowtext 0.5pt solid; BORDER-TOP: windowtext; BORDER-LEFT: windowtext; BORDER-BOTTOM: windowtext 0.5pt solid; BACKGROUND-COLOR: transparent">SKU6</TD></TR><TR style="HEIGHT: 12.75pt" height=17><TD class=xl22 style="BORDER-RIGHT: windowtext 0.5pt solid; BORDER-TOP: windowtext; BORDER-LEFT: windowtext 0.5pt solid; BORDER-BOTTOM: windowtext 0.5pt solid; HEIGHT: 12.75pt; BACKGROUND-COLOR: transparent" height=17>3 </TD><TD class=xl22 style="BORDER-RIGHT: windowtext 0.5pt solid; BORDER-TOP: windowtext; BORDER-LEFT: windowtext; BORDER-BOTTOM: windowtext 0.5pt solid; BACKGROUND-COLOR: transparent">SKU7</TD></TR><TR style="HEIGHT: 12.75pt" height=17><TD class=xl22 style="BORDER-RIGHT: windowtext 0.5pt solid; BORDER-TOP: windowtext; BORDER-LEFT: windowtext 0.5pt solid; BORDER-BOTTOM: windowtext 0.5pt solid; HEIGHT: 12.75pt; BACKGROUND-COLOR: transparent" height=17>1 </TD><TD class=xl22 style="BORDER-RIGHT: windowtext 0.5pt solid; BORDER-TOP: windowtext; BORDER-LEFT: windowtext; BORDER-BOTTOM: windowtext 0.5pt solid; BACKGROUND-COLOR: transparent">SKU8</TD></TR><TR style="HEIGHT: 12.75pt" height=17><TD class=xl22 style="BORDER-RIGHT: windowtext 0.5pt solid; BORDER-TOP: windowtext; BORDER-LEFT: windowtext 0.5pt solid; BORDER-BOTTOM: windowtext 0.5pt solid; HEIGHT: 12.75pt; BACKGROUND-COLOR: transparent" height=17>1 </TD><TD class=xl22 style="BORDER-RIGHT: windowtext 0.5pt solid; BORDER-TOP: windowtext; BORDER-LEFT: windowtext; BORDER-BOTTOM: windowtext 0.5pt solid; BACKGROUND-COLOR: transparent">SKU9</TD></TR><TR style="HEIGHT: 12.75pt" height=17><TD class=xl22 style="BORDER-RIGHT: windowtext 0.5pt solid; BORDER-TOP: windowtext; BORDER-LEFT: windowtext 0.5pt solid; BORDER-BOTTOM: windowtext 0.5pt solid; HEIGHT: 12.75pt; BACKGROUND-COLOR: transparent" height=17>3 </TD><TD class=xl22 style="BORDER-RIGHT: windowtext 0.5pt solid; BORDER-TOP: windowtext; BORDER-LEFT: windowtext; BORDER-BOTTOM: windowtext 0.5pt solid; BACKGROUND-COLOR: transparent">SKU10</TD></TR><TR style="HEIGHT: 12.75pt" height=17><TD class=xl22 style="BORDER-RIGHT: windowtext 0.5pt solid; BORDER-TOP: windowtext; BORDER-LEFT: windowtext 0.5pt solid; BORDER-BOTTOM: windowtext 0.5pt solid; HEIGHT: 12.75pt; BACKGROUND-COLOR: transparent" height=17>1 </TD><TD class=xl22 style="BORDER-RIGHT: windowtext 0.5pt solid; BORDER-TOP: windowtext; BORDER-LEFT: windowtext; BORDER-BOTTOM: windowtext 0.5pt solid; BACKGROUND-COLOR: transparent">SKU11</TD></TR><TR style="HEIGHT: 12.75pt" height=17><TD class=xl22 style="BORDER-RIGHT: windowtext 0.5pt solid; BORDER-TOP: windowtext; BORDER-LEFT: windowtext 0.5pt solid; BORDER-BOTTOM: windowtext 0.5pt solid; HEIGHT: 12.75pt; BACKGROUND-COLOR: transparent" height=17>4 </TD><TD class=xl22 style="BORDER-RIGHT: windowtext 0.5pt solid; BORDER-TOP: windowtext; BORDER-LEFT: windowtext; BORDER-BOTTOM: windowtext 0.5pt solid; BACKGROUND-COLOR: transparent">SKU12</TD></TR><TR style="HEIGHT: 12.75pt" height=17><TD class=xl22 style="BORDER-RIGHT: windowtext 0.5pt solid; BORDER-TOP: windowtext; BORDER-LEFT: windowtext 0.5pt solid; BORDER-BOTTOM: windowtext 0.5pt solid; HEIGHT: 12.75pt; BACKGROUND-COLOR: transparent" height=17>4 </TD><TD class=xl22 style="BORDER-RIGHT: windowtext 0.5pt solid; BORDER-TOP: windowtext; BORDER-LEFT: windowtext; BORDER-BOTTOM: windowtext 0.5pt solid; BACKGROUND-COLOR: transparent">SKU13</TD></TR><TR style="HEIGHT: 12.75pt" height=17><TD class=xl22 style="BORDER-RIGHT: windowtext 0.5pt solid; BORDER-TOP: windowtext; BORDER-LEFT: windowtext 0.5pt solid; BORDER-BOTTOM: windowtext 0.5pt solid; HEIGHT: 12.75pt; BACKGROUND-COLOR: transparent" height=17>4 </TD><TD class=xl22 style="BORDER-RIGHT: windowtext 0.5pt solid; BORDER-TOP: windowtext; BORDER-LEFT: windowtext; BORDER-BOTTOM: windowtext 0.5pt solid; BACKGROUND-COLOR: transparent">SKU14</TD></TR></TBODY></TABLE>

In the formulas I use the following named ranges:
  • Size
  • Refers to: =$A$2:$A$15
  • SK_U
  • Refers to: =$B:$B
D2 = some size

Enter this formula in E2. This will return the count of records for the size entered in cell D2.

=COUNTIF(Size,D2)

Enter this array formula** in F2. This will list the SKUs for the size.

=IF(ROWS(F$2:F2)>E$2,"",INDEX(SK_U,SMALL(IF(Size=D$2,ROW(Size)),ROWS(F$2:F2))))

** array formulas need to be entered using the key combination of CTRL,SHIFT,ENTER (not just ENTER). Hold down both the CTRL key and the SHIFT key then hit ENTER.

It could be anywhere from 1 to around 20 or so SKUs that match a particular size.
Click to expand...
Then copy the formula in F2 down to 20 or so cells.
 
Upvote 0
texasalynn said:
Biff,

Good question - but this was something I received from Aladin Akyurek and I've never really studied it. 'Cuz if it's not broke don't fix it. :biggrin:
Click to expand...

Did I use ROW(1:1)? That would be quite wrong as it's not robust against row insertions in front of the first formula row. Also, if you want to return multi-column records, the following set up would be performance-wise more appropriate...

Let A1:E22 on Sheet1 house the sample you posted, including the headers.

Sheet2...

<TABLE style="WIDTH: 555pt; BORDER-COLLAPSE: collapse" border=0 cellSpacing=0 cellPadding=0 width=740><COLGROUP><COL style="WIDTH: 74pt; mso-width-source: userset; mso-width-alt: 3527" width=99><COL style="WIDTH: 94pt; mso-width-source: userset; mso-width-alt: 4465" width=126><COL style="WIDTH: 127pt; mso-width-source: userset; mso-width-alt: 6001" width=169><COL style="WIDTH: 121pt; mso-width-source: userset; mso-width-alt: 5717" width=161><COL style="WIDTH: 139pt; mso-width-source: userset; mso-width-alt: 6570" width=185><TBODY><TR style="HEIGHT: 14.4pt" height=19><TD style="BORDER-BOTTOM: windowtext 0.5pt solid; BORDER-LEFT: windowtext 0.5pt solid; BACKGROUND-COLOR: transparent; WIDTH: 74pt; HEIGHT: 14.4pt; BORDER-TOP: windowtext 0.5pt solid; BORDER-RIGHT: windowtext 0.5pt solid" class=xl63 height=19 width=99>Match Dept</TD><TD style="BORDER-BOTTOM: windowtext 0.5pt solid; BORDER-LEFT: windowtext; BACKGROUND-COLOR: transparent; WIDTH: 94pt; BORDER-TOP: windowtext 0.5pt solid; BORDER-RIGHT: windowtext 0.5pt solid" class=xl64 width=126>Collections</TD><TD style="BORDER-BOTTOM: windowtext 0.5pt solid; BORDER-LEFT: windowtext; BACKGROUND-COLOR: transparent; WIDTH: 127pt; BORDER-TOP: windowtext 0.5pt solid; BORDER-RIGHT: windowtext 0.5pt solid" class=xl63 width=169>Count</TD><TD style="BORDER-BOTTOM: windowtext 0.5pt solid; BORDER-LEFT: windowtext; BACKGROUND-COLOR: transparent; WIDTH: 121pt; BORDER-TOP: windowtext 0.5pt solid; BORDER-RIGHT: windowtext 0.5pt solid" class=xl65 width=161 align=right>3</TD><TD style="BORDER-BOTTOM: windowtext 0.5pt solid; BORDER-LEFT: windowtext; BACKGROUND-COLOR: transparent; WIDTH: 139pt; BORDER-TOP: windowtext 0.5pt solid; BORDER-RIGHT: windowtext 0.5pt solid" class=xl65 width=185> </TD></TR><TR style="HEIGHT: 14.4pt" height=19><TD style="BORDER-BOTTOM: windowtext 0.5pt solid; BORDER-LEFT: windowtext 0.5pt solid; BACKGROUND-COLOR: transparent; WIDTH: 74pt; HEIGHT: 14.4pt; BORDER-TOP: windowtext; BORDER-RIGHT: windowtext 0.5pt solid" class=xl63 height=19 width=99>Idx</TD><TD style="BORDER-BOTTOM: windowtext 0.5pt solid; BORDER-LEFT: windowtext; BACKGROUND-COLOR: transparent; WIDTH: 94pt; BORDER-TOP: windowtext; BORDER-RIGHT: windowtext 0.5pt solid" class=xl63 width=126>Name</TD><TD style="BORDER-BOTTOM: windowtext 0.5pt solid; BORDER-LEFT: windowtext; BACKGROUND-COLOR: transparent; WIDTH: 127pt; BORDER-TOP: windowtext; BORDER-RIGHT: windowtext 0.5pt solid" class=xl63 width=169>Address</TD><TD style="BORDER-BOTTOM: windowtext 0.5pt solid; BORDER-LEFT: windowtext; BACKGROUND-COLOR: transparent; WIDTH: 121pt; BORDER-TOP: windowtext; BORDER-RIGHT: windowtext 0.5pt solid" class=xl63 width=161>Phone</TD><TD style="BORDER-BOTTOM: windowtext 0.5pt solid; BORDER-LEFT: windowtext; BACKGROUND-COLOR: transparent; WIDTH: 139pt; BORDER-TOP: windowtext; BORDER-RIGHT: windowtext 0.5pt solid" class=xl63 width=185>Email</TD></TR><TR style="HEIGHT: 14.4pt" height=19><TD style="BORDER-BOTTOM: windowtext 0.5pt solid; BORDER-LEFT: windowtext 0.5pt solid; BACKGROUND-COLOR: transparent; WIDTH: 74pt; HEIGHT: 14.4pt; BORDER-TOP: windowtext; BORDER-RIGHT: windowtext 0.5pt solid" class=xl64 height=19 width=99 align=right>4</TD><TD style="BORDER-BOTTOM: windowtext 0.5pt solid; BORDER-LEFT: windowtext; BACKGROUND-COLOR: transparent; WIDTH: 94pt; BORDER-TOP: windowtext; BORDER-RIGHT: windowtext 0.5pt solid" class=xl64 width=126>Hooker Mannis</TD><TD style="BORDER-BOTTOM: windowtext 0.5pt solid; BORDER-LEFT: windowtext; BACKGROUND-COLOR: transparent; WIDTH: 127pt; BORDER-TOP: windowtext; BORDER-RIGHT: windowtext 0.5pt solid" class=xl64 width=169>311 Loveland Ave</TD><TD style="BORDER-BOTTOM: windowtext 0.5pt solid; BORDER-LEFT: windowtext; BACKGROUND-COLOR: transparent; WIDTH: 121pt; BORDER-TOP: windowtext; BORDER-RIGHT: windowtext 0.5pt solid" class=xl64 width=161>713-555-1123</TD><TD style="BORDER-BOTTOM: windowtext 0.5pt solid; BORDER-LEFT: windowtext; BACKGROUND-COLOR: transparent; WIDTH: 139pt; BORDER-TOP: windowtext; BORDER-RIGHT: windowtext 0.5pt solid" class=xl64 width=185>Mannis.H@abc.com</TD></TR><TR style="HEIGHT: 14.4pt" height=19><TD style="BORDER-BOTTOM: windowtext 0.5pt solid; BORDER-LEFT: windowtext 0.5pt solid; BACKGROUND-COLOR: transparent; WIDTH: 74pt; HEIGHT: 14.4pt; BORDER-TOP: windowtext; BORDER-RIGHT: windowtext 0.5pt solid" class=xl64 height=19 width=99 align=right>5</TD><TD style="BORDER-BOTTOM: windowtext 0.5pt solid; BORDER-LEFT: windowtext; BACKGROUND-COLOR: transparent; WIDTH: 94pt; BORDER-TOP: windowtext; BORDER-RIGHT: windowtext 0.5pt solid" class=xl64 width=126>Tiger Woods</TD><TD style="BORDER-BOTTOM: windowtext 0.5pt solid; BORDER-LEFT: windowtext; BACKGROUND-COLOR: transparent; WIDTH: 127pt; BORDER-TOP: windowtext; BORDER-RIGHT: windowtext 0.5pt solid" class=xl64 width=169>1697 Constance Dr</TD><TD style="BORDER-BOTTOM: windowtext 0.5pt solid; BORDER-LEFT: windowtext; BACKGROUND-COLOR: transparent; WIDTH: 121pt; BORDER-TOP: windowtext; BORDER-RIGHT: windowtext 0.5pt solid" class=xl64 width=161>832-555-4003</TD><TD style="BORDER-BOTTOM: windowtext 0.5pt solid; BORDER-LEFT: windowtext; BACKGROUND-COLOR: transparent; WIDTH: 139pt; BORDER-TOP: windowtext; BORDER-RIGHT: windowtext 0.5pt solid" class=xl64 width=185>Woods.T@abc.com</TD></TR><TR style="HEIGHT: 14.4pt" height=19><TD style="BORDER-BOTTOM: windowtext 0.5pt solid; BORDER-LEFT: windowtext 0.5pt solid; BACKGROUND-COLOR: transparent; WIDTH: 74pt; HEIGHT: 14.4pt; BORDER-TOP: windowtext; BORDER-RIGHT: windowtext 0.5pt solid" class=xl64 height=19 width=99 align=right>6</TD><TD style="BORDER-BOTTOM: windowtext 0.5pt solid; BORDER-LEFT: windowtext; BACKGROUND-COLOR: transparent; WIDTH: 94pt; BORDER-TOP: windowtext; BORDER-RIGHT: windowtext 0.5pt solid" class=xl64 width=126>Tom Longfellow</TD><TD style="BORDER-BOTTOM: windowtext 0.5pt solid; BORDER-LEFT: windowtext; BACKGROUND-COLOR: transparent; WIDTH: 127pt; BORDER-TOP: windowtext; BORDER-RIGHT: windowtext 0.5pt solid" class=xl64 width=169>4143 A Street</TD><TD style="BORDER-BOTTOM: windowtext 0.5pt solid; BORDER-LEFT: windowtext; BACKGROUND-COLOR: transparent; WIDTH: 121pt; BORDER-TOP: windowtext; BORDER-RIGHT: windowtext 0.5pt solid" class=xl64 width=161>281-555-7177</TD><TD style="BORDER-BOTTOM: windowtext 0.5pt solid; BORDER-LEFT: windowtext; BACKGROUND-COLOR: transparent; WIDTH: 139pt; BORDER-TOP: windowtext; BORDER-RIGHT: windowtext 0.5pt solid" class=xl64 width=185>Longfellow.T@abc.com</TD></TR><TR style="HEIGHT: 14.4pt" height=19><TD style="BORDER-BOTTOM: windowtext 0.5pt solid; BORDER-LEFT: windowtext 0.5pt solid; BACKGROUND-COLOR: transparent; WIDTH: 74pt; HEIGHT: 14.4pt; BORDER-TOP: windowtext; BORDER-RIGHT: windowtext 0.5pt solid" class=xl64 height=19 width=99> </TD><TD style="BORDER-BOTTOM: windowtext 0.5pt solid; BORDER-LEFT: windowtext; BACKGROUND-COLOR: transparent; WIDTH: 94pt; BORDER-TOP: windowtext; BORDER-RIGHT: windowtext 0.5pt solid" class=xl64 width=126> </TD><TD style="BORDER-BOTTOM: windowtext 0.5pt solid; BORDER-LEFT: windowtext; BACKGROUND-COLOR: transparent; WIDTH: 127pt; BORDER-TOP: windowtext; BORDER-RIGHT: windowtext 0.5pt solid" class=xl64 width=169> </TD><TD style="BORDER-BOTTOM: windowtext 0.5pt solid; BORDER-LEFT: windowtext; BACKGROUND-COLOR: transparent; WIDTH: 121pt; BORDER-TOP: windowtext; BORDER-RIGHT: windowtext 0.5pt solid" class=xl64 width=161> </TD><TD style="BORDER-BOTTOM: windowtext 0.5pt solid; BORDER-LEFT: windowtext; BACKGROUND-COLOR: transparent; WIDTH: 139pt; BORDER-TOP: windowtext; BORDER-RIGHT: windowtext 0.5pt solid" class=xl64 width=185> </TD></TR></TBODY></TABLE>

A1: Match Dept

B1: Collections

C1: Count

D1:
Rich (BB code): 
=COUNTIF(Sheet1!A2:A22,B1)

A3, control+shift+enter, not just enter, and copy down:
Rich (BB code): 
=IF(ROWS($A$3:A3)<=$D$1,SMALL(IF(Sheet1!$A$2:$A$22=$B$1,
    ROW(Sheet1!$A$2:$A$22)-ROW(Sheet1!$A$2)+1),ROWS($A$3:A3)),"")

B3, just enter, copy across, and down:
Rich (BB code): 
=IF(N($A3),INDEX(Sheet1!$A$2:$E$22,$A3,
     MATCH(B$2,Sheet1!$A$1:$E$1,0)),"")
 
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